The faculty handbook has been assembled as a working document and reference to answer
questions, help you locate services, and provide answers or point you in the direction
of hopefully finding the answer to your question.
We have included procedures relative to operational issues, policies that affect you as an instructor, guidelines to campus services that assist students and faculty, phone numbers and names of individuals and/or offices. This is a working document and will be updated as new policy refinements are implemented, services modified or added, operational procedures modified, and/or organizational changes effected. Every effort will be made to keep the handbook as current as possible.
We want to especially thank those individuals who responded to our innumerable phone calls and requests for information to make this handbook possible. Special appreciation and thanks are given to our former Administrative Assistant, Donna Walker, for her efforts and work in the researching and reworking of the Faculty Handbook.
The faculty handbook has been produced through your Academic Senate.
Academic Senate President
2021 - 2023
This handbook is provided for the use and convenience of faculty and staff of the
Chaffey Community College District only. The contents are not intended to be final
or binding upon the governing board or the administration of the district. This handbook
is not intended to be an official publication of the policies, procedures or statements
included herein, or of any official policy, procedure or regulation of the district.
The district reserves the right to amend its policies, procedures, regulations, and collective bargaining agreements at any time. The contents of this handbook do not supersede the official policies, procedures, collective bargaining agreements or regulations of the district, nor do the contents supersede the laws of the state of California or the regulations promulgated by the State Chancellor’s Office of the California Community Colleges.
Introduction and College Structures
- A message from the Chaffey College superintendent/president
- A message from Chaffey College Academic Senate President Neil Watkins
- Chaffey College History
- Chaffey College Mission and Commitment
- Chaffey College Foundation
- Educational Program Coordinators and Deans
- Governing Board
- Management Organizational Chart
Message from Chaffey Academic Senate President Neil Watkins
Welcome to Chaffey College
No nobler or more daunting task exists than to be engaged in the nurturing of the intellect and spirit of those who come to us as learners. As a member of the faculty, adjunct or contract, you are primary in carrying out the core mission of the college – student success and student learning. You are part of an instructional team that is highly dedicated, accomplished, and outstanding; you are part of the tradition of academic excellence, shared governance, integrity, and service that characterizes Chaffey College.
The online Faculty Handbook is a work in progress designed to help you understand operational processes, to familiarize you with college services, to facilitate your success in assisting students in their development, and to keep you informed of college policies and procedures that impact everyone as a faculty member.
Never hesitate to help us improve upon this book! We welcome your assistance! Don’t hesitate to call your Academic Senate office, ext. 6966, or email firstname.lastname@example.org.
We want to thank those individuals all across campus who provided information for
this handbook and especially thank Donna Walker, former Senate Administrative Assistant,
for researching and assembling the Faculty Handbook.
The Faculty Handbook has been produced through your Academic Senate.
Academic Senate President
2021 – 2023
ACADEMIC SENATE AND CHAFFEY COLLEGE FACULTY ASSOCIATION (CCFA) - Sections in Alphabetical Order:
Joint Faculty Senate / CCFA Responsibilities
Faculty Senate By-Laws
Meritorious Service Award
Faculty Senate / Club / Association Presidents
State Academic Senate
Faculty Senate Constitution
The rights and responsibilities of the Chaffey College Faculty Association (CCFA), derive from the Public Employees Relations Act and the interpretations of this act by the Public Employees Relations Board. CCFA's primary responsibility is to exclusively represent the Chaffey College faculty in all aspects of the collective bargaining process and to represent the faculty viewpoint to the college administration and the Governing Board on all matters relating to wages, hours, employment conditions and employer employee relations.
CCFA has primary responsibility for the following:
A. Representing faculty members in any and all stages of the employer-employee grievance
process as required by the faculty members and as required by provisions of law.
B. Arranging for appropriate legal assistance for faculty members in matters relating to their contractual position at Chaffey College.
C. Providing faculty members with a formal and collective voice in relevant legislative issues and in local, state and federal elections.
D. Serving as an advocate for faculty members in non employer-employee grievance procedures.
E. Providing the community, press and the Governing Board with information relevant to the wages, hour and working conditions of college faculty.
F. Consulting with the college administration on the implementation of the current contract, collective bargaining and Board policies and procedures as they relate to wages, hours and working conditions.
G. Filing appropriate legal actions on behalf of the collective faculty.
H. Providing faculty with perspectives and analysis on the District's budget and funding patterns and comparative salary and budget information.
CCFA has a secondary responsibility to contribute to the general well being and professional environment of the faculty by:
A. Supporting appropriate social, cultural and institutional activities as directed
by the CCFA membership.
B. Supporting appropriate professional growth activities for faculty.
C. Providing faculty with information concerning retirement, benefits, and special services.
D. Fostering a climate of cooperation among faculty, classified staff, management and the Governing Board.
Academic Senate Office
Berz Excellence Building (BEB) – Room 207
Academic Senate President, Neil Watkins, Ext. 6111, email@example.com
Administrative Assistant, Lissa Napoli, Ext. 6966
The following is excerpted from Chaffey’s Participation in Shared Governance AP 2510 adopted by the Governing Board:
The Chaffey College Academic Senate has a long and productive tradition of shared governance. This tradition corresponds to current law and rights and responsibilities conferred by the legislature. Shared governance will continue to have a positive impact on student learning and the successful operation of the college. The spirit of shared governance should permeate all functioning units of the institution. The purpose of each area is not only its explicit function but, implicitly, the best interests of the institution and the community we serve.
Academic Senate Foundation Account
Chaffey College is more than an educational institution; it is a community. As members
of the community, we share in the lives of our colleagues, both in the celebration
of important milestones and in acknowledging colleagues who suffer serious injury,
illness, or loss of a family member by sending cards, flowers, memorial donations,
etc. Please let your Senator or the Academic Senate Office know when these significant
There are many other things the senate foundation fund does to honor that sense of community. Expenditures have included:
• Cards, flowers, and donations in recognition of important personal events (births and deaths, illness, professional achievements and milestones)
• Faculty Lecturer of the Year : Senate’s most noteworthy single presentation each year to honor one of their own. Selection begins in the spring with nominations and concludes with faculty selecting the following year’s lecturer through a Senate election. Lecturers choose their own topic, work with the Senate Office throughout the year, and present their lecture during spring. On this once-a-year occasion, faculty have the opportunity to celebrate their colleagues and see the variety of talent Chaffey has to offer.
• Meritorious Service Awards (pdf document): Faculty Senate has acknowledged faculty members through meritorious service awards since the inception of the awards in 1986/87. All full-time faculty, living or deceased, who have been retired for at least one full year or who have died while in service, are eligible for the Meritorious Service Award. Faculty receiving this prestigious honor have clearly shown meritorious service in at least two of the following three areas: Superior Teaching or Job Performance, Professional Achievement, and/or College Service. In order that future students and staff will remember their outstanding contributions to Chaffey, their name is placed on the Meritorious Service perpetual plaque that hangs in the library.
• Mentoring of New Faculty: Coaching SHINE Program—This program links first-year faculty with experienced faculty and by working together encourages dialoging, mentoring, and bonding among peers across disciplines; and new faculty gatherings.
• Tenure Reception: Annual on-campus event honoring newly tenured faculty.
• Faculty Get-Togethers: Bi-monthly faculty gatherings for fellowship and food.
• New Staff Welcome Reception: Annual campus-wide event welcoming new staff members.
• Adjunct Regalia for Commencement Ceremonies
• Installation of New Curriculum & Senate Officers
• Recognition of Retiring Staff for their Service to the College
• Annual Report to the Community
• Chaffey College Foundation Events: Alumni Of the Year and Athletic Hall of Fame, Annual Golf Tournament, and Cesar Chavez Memorial Scholarship Fundraiser
Although the Academnic Senate does not have any dues requirement, we urge all faculty to support the Academic Senate through its foundation account with a suggested contribution of $5 monthly ($50/year). This may be paid through payroll deduction or a one-time payment.
Procedure for Payroll Deduction
• Complete the Payroll Deduction Form (printable Microsoft Word document) by the 15th of the month for the next pay period
• Submit the form to Lissa Napoli, Academic Senate office.
Procedure for One-Time Payment
• Make check payable to Academic Senate foundation account
• Send check directly to Academic Senate office.
Academic Senate Membership/Meetings/Agendas/Minutes
• Academic Senate membership consists of two senators and one alternate from each school or unit, three senators-at-large, adjunct & alternate adjunct senators, curriculum chair and Academic Senate president.
• The Academic Senate meets every Tuesday at 12:30 pm in the Berz Excellence Building
(BEB) room 204 located directly below the language arts building.
• Agendas are posted outside the BEB building, on the Academic Senate’s agenda page, and are sent via email to each senator with back-up materials.
• Faculty may submit agenda items to their senators or to the senate president, ext. 6111, or email to firstname.lastname@example.org
• Minutes from both the Academic Senate and the Curriculum Committee are circulated to all full-time faculty, while adjunct receive only the Academic Senate minutes. Academic Senate minutes are available on the Academic Senate’s minutes web page.
Academic Senate Role
AB 1725 assigns a major role to the academic senate in the development of policies and procedures dealing with academic and professional matters. The legislature has given the faculty primary responsibility in academic and professional matters and has bestowed statutory recognition on the community college faculty that it may function in a fashion similar to that of the faculties of public four-year colleges and universities.
These are areas given to the Senate as its primary responsibility:
1. Curriculum, including establishing prerequisites and placing courses within disciplines.
2. Degree and certificate requirements.
3. Grading policies.
4. Educational program development.
5. Standards of policies regarding student preparation and success.
6. District and college governance structures, as related to faculty roles.
a. The appointment of faculty members to serve on college committees, task forces, or other groups dealing with academic and professional matters shall be made by the Academic Senate in consultation with the superintendent/president or designee. There are some areas where the faculty association may appoint faculty to committees.
7. Processes for institutional planning and budget development.
8. Faculty roles and involvement in accreditation processes, including self-study and annual reports.
9. Policies for faculty professional development activities.
10. Processes for program review.
11. Other academic and professional matters as mutually agreed upon between the Governing Board and the Academic Senate.
12. Hiring criteria, policies, procedures, and equivalencies for new faculty members shall be developed, updated, and agreed upon jointly by representatives of the Governing Board and Academic Senate.
Joint Academic Senate / CCFA Responsibilities
It is the joint responsibility of the Academic Senate and CCFA to ensure that the
college faculty has meaningful input into the decision-making processes of the college.
It is further the joint responsibility of the two organizations to ensure that the
positions advanced by either organization are representative of the views of the collective
faculty. It is the joint responsibility of the Academic Senate and CCFA to work cooperatively
to further the perspectives and professional environment of the faculty so as to ensure
a sound institution of higher education. The Academic Senate and CCFA have a joint
responsibility to avoid the development of divisive or discordant positions and/or
To meet these joint responsibilities, the Chaffey College Academic Senate and Faculty Association hereby agree to the following:
A. Primary responsibility for the development and presentation of positions on issues of concern to the faculty will be assigned to the senate or the association prior to the drafting of any such position. In the case of faculty evaluation procedures, “Faculty’s exclusive representative shall consult with the Academic Senate prior to engaging in collective bargaining regarding those procedures” (Ed Code 87660- 87683). Assignment of responsibility shall be the task of the officers of the organizations after consultation with their respective councils.
B. If discordant positions occur that are not clearly covered in AB 1725 and/or the Education Code, both organizations shall abide by the majority view of the faculty.
C. Each organization may publicly support the positions taken by the other organization to the degree that such support is within the lawful activities of the organization. Each organization shall support the legitimate role of the other organization.
D. The officers of each organization shall encourage faculty members to attend the meetings of both organizations. Each organization shall make the agenda and minutes available to the president or chairperson of the other organization.
E. The presidents of both organizations shall meet regularly to discuss current issues and strategies for mutually beneficial resolution.
STATE ACADEMIC SENATE
The Academic Senate for California Community Colleges fosters the effective participation by community college faculty in all statewide and local academic and professional matters; develops, promotes, and acts upon policies responding to statewide concerns; and serves as the official voice of the faculty of California Community Colleges in academic and professional matters. The Academic Senate strengthens and supports the local senates of all California community colleges.
The State Academic Senate holds two plenary sessions:
• Fall Plenary Session (usually in October)
• Spring Plenary Session (usually in April)
The local Faculty Senate sends a voting delegate to these sessions. All faculty are invited to attend the State Academic Senate sessions - http://www.asccc.org/calendar/list/plenary-sessions
Executive Committee Members: http://www.asccc.org/executive_committee/members
• FACCC (Faculty Association of California Community Colleges)
• Community College League of California
• California Community College Chancellor’s Office
• California Code of Regulations (Title 5)
• League for Innovation in the Community College
If you are sick or will otherwise miss a class, contact your school’s administrative assistant, your coordinator, your dean’s office, or as a last resort, the human resources office. There is a form, “Report of Contract/Regular Faculty Absence,” or “Report of Adjunct/Overload Faculty Absence” to fill out upon your return, which can be obtained from the Administrative Assistant in your school. Remember that you accrue sick leave as part of your employment. For details please refer to the Chaffey College Faculty Association Agreement Article 14: Leaves.
ACCELERATED LEARNING - FAST TRACK
Accelerated Learning FIT (Faculty Inquiry Team) Presentation Faculty Senate 05.08.12
Best Practices for Teaching Fast Track Classes
Fast Track Syllabus Statement
Fast Track Website
Summary of Recommendations from the Accelerated Learning FIT
Tips for Students Taking Fast Track
AUDIO-VISUAL EQUIPMENT REQUESTS
Request Audio-Visual and/or Multi-Media Services
1. If you are reserving a conference room or classroom and also asking for audio-visual services, please submit a Facilities Request on https://helpdesk.chaffey.edu . You will need an account to log on. If you do not have an account, please contact Erlinda Martinez at Ext. 6610 on campus (or 652-6610 from off campus).
2. To request audio-visual services only, please contact the Information Technology Services (ITS) Help Desk. The easiest method is to use the on-line request form. You may also submit an e-mail to email@example.com or call Extension 6789, Option 3 (or 652-6789, Option 3 from off campus).
For both types of requests, please keep in mind that ITS requires 48 hours notice for these set-ups. Information Technology Services will try to accommodate exceptions if needed on an emergency basis, based upon the availability of equipment and staff and only with the approval of the appropriate first-level manager.
When requesting a set-up that also requires reserving a room, please add an additional 30 minutes to the front end of the requested times: e.g. if your meeting is from 9 until 10 a.m., please book the room from 8:30 until 10 a.m. This will allow our technicians the time that they need to set-up and test the equipment. Information Technology Services realizes that there are few meeting rooms and that demand for these rooms is high (especially as the spring semester draws to a close) and that this may not always be possible. However, if you can include this additional time in your room reservation, it will be helpful.
Computer projection units should be available through the School Office; if not, call ITS help desk at ext. 6789, option 3.
Videos are available in the Chaffey College Library.
BASIC SKILLS / STUDENT SUCCESS INITIATIVE
California Community College Basic Skills Initiative Website
Basic Skills as a Foundation for Student Success in California Community Colleges
This brochure represents a synthesis of the findings in Basic Skills as a Foundation for Student Success in the California Community Colleges.
The entire publication can be found here.
Enrollment and Success Management Committee
Student Success Initiative - California Community Colleges Chancellor's Office
Student Success Initiative Newsletters
Student Success Initiative Update Presented on November 17, 2009
Best Practices for Issuing Add Codes
Distance Education Regular Effective Contact
Faculty Office Hours Guidelines
Teaching Fast Track Classes
Key issuance is the responsibility of the Police Department. Key control is a major part of the College's security measures. Keeping this level of security requires some inconvenience and, in some cases, a cost.
Keys are issued only to those employees who need to access certain areas on a regular basis. Keys are not issued to part-time student employees or students.
Keys are not to be loaned or given to anyone without the employee's first obtaining permission from the College Police. Missing keys must be reported immediately to the College Police. Broken keys will be replaced. No duplication of keys is authorized.
A lost key or a key not retrieved from an employee who is separating from employment may require the replacement of all the locks associated with that particular kind of key. This cost will be assessed to the person or department responsible for the key.
An “Access Card/Key Request Form” must be completed before a key is issued. The contents of the form will be sent to the appropriate campus departments for processing and recordkeeping. Please allow reasonable time for processing of your request. Key requests require a minimum of 24 hours’ notice. Questions should be directed to the police department at extension 6632.
CHAFFEY COLLEGE COMMITTEES
Committees are a critical key to having a say in how the college functions and an
understanding of how the organization works.
Shared governance is not a right that can be passively acquired. It must be actively and vigilantly pursued. All those who wish a voice in shared governance are encouraged to seek professional development relevant to enhancing their expertise as makers of policy. Faculty who would be a part of consensus decision-making for the organization must be willing to gather the necessary information, to develop the required communication skills, and to share in the responsibility for excellence in the college.
Critical in reaching consensus on organizational issues is the maintenance of a streamlined committee structure. Such a structure should include clear lines of accountability, appropriate representation from relevant constituencies, open access to information by all, sufficient time and support services to complete the necessary tasks, a spirit of partnership and specific procedures to effect the policies so that energy spent in committee is directed to specific ends. Another critical component of effective consensus building is the decentralization of authority to the most appropriate local level.
The above statements were excerpted from Chaffey’s Participation in Shared Governance AP 2510 adopted by the Governing Board.
Adjunct Faculty Serving on Committees
Please complete the “Volunteer Services Agreement Form” and submit to your dean. This form has recently been implemented by Human Resources and is a way for the Governing Board to recognize your contributions to the College.
Senate Committee Members Responsibilities
For detailed committee information, please visit the website at:
Commencement is the highlight of the academic year. As a professional responsibility, good citizenship, and as a show of support for students, all tenured and tenure-track faculty are encouraged to attend the ceremony. Commencement is held at Toyota Arena in Ontario and the ceremonies begin at 6 p.m. The faculty and staff procession is led by the Faculty of the Year and the Staff of the Year. The faculty marshal and co-marshal will have faculty form an arch that all graduates pass through. Faculty sit near the graduates on the field during commencement, and academic regalia is worn by all who participate in the ceremony.
Due to the importance of the inclusion of all faculty in commencement, limited seating is available to part-time faculty on a first-come-first-served basis. In addition, Faculty Senate has purchased regalia that will be available on loan to adjunct faculty participating in the commencement ceremony that do not have their own cap and gown. For additional information, please contact the Faculty Senate Office at Extension 6966.
Associated Students of Chaffey College hosts a reception immediately after the ceremony.
Chaffey College Distance Education Website
Moving to Moodle Fact Sheet
DE Help Desk
We no longer have the services of the company providing the 24/7 helpdesk. Students needing assistance should contact the Distance Education helpdesk at (909) 652-6975.
Distance Education Committee
California Community Colleges Chancellor's Office - Distance Education
NETWORK/ELECTRONIC MAIL REQUEST PROCEDURE
1. Human Resources or department supervisor will give a copy of the “District Network and Computer Use Procedure” to the employee.
2. Human Resources or department supervisor will ask the employee to read and sign the “Chaffey College Employee Network/E-Mail Accountability Statement.” When the form is signed the requestor will receive a copy of the signed form. NOTE: In the event that a new contract employee refuses to sign the form, Human Resources personnel will write “refuse to sign” on the signature line and forward the form to Information Technology Services (ITS). No account will be activated.
3. Human Resources or the supervisor will forward the completed network/e-mail form to Information Technology Services. Information Technology Services will create an e-mail and/or a network account. A welcome email message will be sent to the new mailbox if created.
4. Information Technology Services will notify the new user by campus mail when the
electronic mailbox is ready and will send a user’s manual titled Electronic Mail Using
Microsoft Outlook, along with their assigned temporary password.
5. Employees receiving an e-mail account need to log on, receive and reply to the welcome e-mail from Information Technology Services, and change their password according to the directions provided in the user’s manual.
6. Once an e-mail account has been established, it must be accessed within 30 days or the account will be closed. If the account is closed, the employee will need to reapply for the e-mail account. This step is vital to the security of the Chaffey College network.
• Students can contact you without impacting your personal e-mail.
• Chaffey will have a way to contact you regarding scheduling, employment opportunities, parking/construction updates, campus activities/events, etc…giving you a better sense of what is happening at the college.
• Rosters can only be sent to a Chaffey email account.
• Your personal user account can access functionality and network resources not available using generic accounts. This means that you will have access to:
* Global distribution lists (e-mail addresses for all faculty & staff)
* “Z” Drive public folders (This feature allows you to connect to a centralized location to gain immediate access to various department’s resources on campus.)
Users may also choose to have their Chaffey e-mail forwarded to their personal e-mail account. This allows users to access e-mail from whichever address preferred. However, there are some disadvantages to this feature; the auto-reply function will not work on forwarded e-mails so when responding users are giving access to personal e-mail accounts.
Instructions on Changing Your E-Mail Password Via the Web
Directions for Forwarding Chaffey E-mail Messages
Microsoft Outlook 2010 Electronic Mail Web Access
Email Connection Frequently Asked Questions
Ethics Statement (Faculty)
CHAFFEY COLLEGE FACULTY ETHICS STATEMENT
I. Statement of Purpose: The purpose of this Chaffey college Faculty Ethics Statement is to provide guidelines for faculty with regard to their disciplines, students, colleagues, institutions, and communities.
• Maintain subject matter proficiency.
• Cultivate the intellectual virtues of being open-minded, fair, honest, and thorough.
• Improve teaching methods.
• Value students as individuals.
• Serve as intellectual guide and advisor.
• Foster honest academic conduct.
• Avoid exploitation, harassment, and discriminatory treatment.
• Respect confidentiality.
• Protect and advance academic freedom.
• Promote cultural and gender sensitivity.
• Encourage the free pursuit of learning.
• Cultivate a learning environment of trust and sensitivity.
• Foster life-long critical thinking.
• Promote fairness and collegiality.
• Avoid exploitation, harassment, and discriminatory treatment.
• Respect confidentiality.
• Protect and advance academic freedom.
• Accept responsibility for the shared governance of Chaffey College.
• Promote faculty excellence.
• Advance honest academic conduct.
• Establish academic standards.
• Maintain academic freedom.
• Uphold contractual responsibilities.
• Accept responsibility for institutional communication.
• Acknowledge and balance duties as both private citizens and members of this institution.
• Model and promote conditions of free inquiry.
• Promote unrestricted access to community college instruction.
Approved by Faculty Senate
September 23, 2008
Ethics Across the Curriculum Committee
Ethics Across the Curriculum Workshop - Presented to New Faculty 2008 PowerPoint Presentation
Faculty are expected to provide examinations for all course offerings at the college.
• Should attempt to include critical thinking components and, where appropriate, ethnically sensitive language.
• Should also include essay components sometime during the duration of the class.
• Number of exams and/or quizzes is left to the discretion of the instructor.
• All must be proctored by a certificated person.
• Final exam times and dates are published in the Schedule of Classes. They are given during the last class meeting for short-term classes or evening/weekend classes.
• During the period of final examinations, each contract/regular instructor shall meet students in accordance with the regular assigned examination schedule unless the dean has officially changed the time of the final examination or approved such change.
Monday – Friday (morning) mail will be delivered to and picked up from off-campus
CCFC Chaffey College Fontana Center
CHCC Chino Education Center
CHCM Chino Community Center
CHHC Chino Health Science Building
CHMB Chino Main Instructional Building
CHTC Chino Information Technology Center
RSAM Rancho San Antonio Medical (Radiologic Technology)
Mail is delivered to and picked up from DI (Diversified Industries) and LDC (Learning Development Center) once a week on Wednesdays.
• On-campus Instructors have a faculty mailbox located in their School offices.
• Off-campus Instructors will receive their mail at the area office unless they request otherwise. Please inquire at your School office.
• Adjunct faculty are assigned mailboxes in their respective Schools. Please check with your coordinator and/or Educational Program Assistant.
• Please check your mailbox before each class meeting. Grade cards, rosters, student drop notices, and other important materials will be distributed to your mailbox.
• Special deliveries may affect regular delivery times.
NOTE: Please make sure to include the building and location on your mail to help expedite the delivery of your mail.
Independent study courses provide individual students challenging and in-depth study on approved topics within any subject area. Independent study proposals must have the approval of the instructor and appropriate administrator. It is expected that the study will not duplicate existing curriculum; rather, it will be of an advanced nature and extend approved courses or series of courses. Interested students should contact discipline faculty for more information. The process is initiated by the student by completing Section 1 of the Independent Study Request Form.
Leaves of Absence
Leaves are designated for a number of reasons. Please consult the CCFA contract, Article 14, LEAVE PROVISIONS.
Program and Services Review
Adjunct Faculty Information
Adjunct Faculty Phone Listing
Chaffey College Adjuncts Information Website
Adjunct Shared Office Space Locations
Chaffey College Mission Statement
Chaffey College Policy Manual
Add Code Instructions
Add Cards are no longer used for adding classes. If you have open seats available, provide students with an ADD CODE so they can register for classes online via MyChaffeyView. Add Codes expire at the end of the late registration period, so please do not issue any Add Codes after the last day to add.
Add Codes Frequently Asked Questions
Best Practices for Issuing Add Codes
Additional Grading Information
• If a student does not drop or the instructor does not drop the student by the completion
of 61% of the class time, the student must receive a grade other than ‘FW’.
• Please inform your students of this important regulation, preferably in writing on your class syllabus.
• Online grade submission will be available on or before the last day of instruction.
• Instructors must submit grades on time! An instruction memo will be sent by Admissions and Records/Cashier's Office to assist with the grade submission process.
• In order to give a student an Incomplete (I) or In Progress (IP), the instructor must complete the “I” contract form. This form is also available online on MyChaffeyVIEW and on the college Intranet. The student may not be re-enrolled in the course while the Incomplete is pending. If the Incomplete is not cleared within a year, the "I" grade is automatically converted to a final grade.
Admissions and Records/ Cashier's Office
Student Services Administration (SSA) Building
Director, Admissions & Records, Kathy Lucero, Ext. 6620, e-mail: firstname.lastname@example.org
For all other issues, please refer to the online staff directory.
The full admissions/cashier staff list.
Monday-Thursday 7:30 a.m. – 7:00 p.m.
Tuesday and Wednesday 7:30 am - 4:30 pm
Friday 7:30 a.m. – 2:00 p.m.
Extended Hours available – See Schedule of Classes
C(-) MINUS GRADE
Title 5, section 55023(b) states that the use of "plus" and "minus" designations is allowed in combination with letter grades, except that the grade of C minus shall not be used. In order to adhere to Title 5 requirements, Chaffey College ceased using the minus designation on the C grade in 2000.
You are required to report the number of students who are not attending your course
from the first day of instruction through Wednesday of the third week of instruction
for full-term courses. Census drops are submitted online via MyChaffeyView. You may
submit your census through Sunday of the third week of instruction with Dean's approval.
However, keep in mind that if you plan to enter census drops on Sunday, the system
may be unavailable due to required maintenance. For Internet/online access to census
reporting, go to www.chaffey.edu/chaffeyview. Choose the Faculty Link. Follow the
messages for accessing your census online. You can also view your current class enrollment
at this webpage.
• Issue a DNW (did not enter-web) for census reporting, if the student did not attend any of your class meetings by the deadline to submit your census.
• Issue an IDW (instructor drop-web) for census reporting, if the student is no longer attending your class. If you are certain about the student’s return to class, you can drop the student on the census and reinstate the student before 61% of the course.
Census Information Questions and Answers
Census & Roll Sheet Frequently Asked Questions
Online/Internet Census Drops
• The final decision to cancel a class section is usually made by the School Dean. In
those cases requiring additional administrative judgment, the Vice President of Instruction
will make the final decision.
• A scheduled class section may be cancelled because of low enrollment or other compelling reason after consultation with full-time faculty within the discipline. Some of the factors considered in the decision to cancel or not cancel a section are class size, program requirements for students, availability of identical sections, and the probability of combining low-enrolled sections.
• Classes with fewer than 17 students enrolled and attending are subject to cancellation for low enrollment.
• Cancellations may occur up to and including the last day of the second week of any regular term unless a variance is granted.
• Under normal circumstances, no classes shall be canceled after the last day of the second week of any regular term of instruction or after the third class meeting of the summer session.
• Summer session cancellation may occur up to and including the second class meeting.
• Pursuant to the CCFA/District Agreement, class size is an administrative matter
and shall be set in consultation with the appropriate faculty member(s) of the program
• Minimum class size shall be 17 for all terms. Variances to the minimum class size are subject to approval by the administration and may occur when:
• Late registration will add sufficiently to enrollment
• Classes are needed for transfer
• Classes are needed for completion of a certificate
• There are a limited number of work stations
• Persons with disabilities require reasonable accommodations
• Scheduling errors occur
• Classes are sequential
• Classes are basic skills and remedial
Course Change(s) Information
• Students can add courses online via MyChaffeyView using Add Codes. This can be done
during the late registration period. They can also drop courses online. If the instructor
accidentally dropped the student, he/she can request the student to be reinstated
using an Add Card up to 61% of the class. In this case, the student signature is not
• Students cannot be added to 18-week classes after the end of thefirst Monday following the first day of instruction. For short-term classes, deadlines vary. For specific information and deadline dates, refer to the Schedule of Classes.
• Effective Fall semester 2009. When students drop classes on MyChaffeyVIEW during the W period, the system will automatically generate an e-mail to faculty letting them know that the student has dropped his/her class.
Payment Deadline and Deregistration
Beginning May 17, 2010. Students are allowed 10 calendar days (including weekends and holidays) from the date of registration to submit payment in full. If payment is not received within 10 days, students will be dropped for non-payment. For example, if your registration occurs on May 17, your payment must be received before midnight on May 27. Students who do not meet the payment deadline will be deregistered. Payment charts are published in the Schedule of Classes.
Via MyChaffeyVIEW online
Electronic Check: To use this feature, go to the payment link on MyChaffeyVIEW, select Web Check and follow the instructions.
Via Mail: Payments must be received, not postmarked, within 10 calendar days from registration.
We accept Visa, MasterCard, Discover, and American Express.
Via Mail: Payments must be received, not postmarked, within 10 calendar days from date of registration.
In Person: During regular business hours.
Students can add to waitlists online via MyChaffeyView. The waitlist opens as soon as a class becomes full. When a seat becomes available, students will be notified and given permission to add via email, based on their rank on the waitlist. Permission to enroll in a waitlisted course expires after 3 days; once permission has expired, the student is dropped from the waitlist.
We encourage a 'best practice' of issuing Add Codes only after classes have begun in order to maintain the integrity of the waitlist process.
Waitllist Information FAQs
Waitlist Best Practices
Faculty Information Packet
• Faculty Information, forms and other documentation are available on the Internet
and on the College Intranet.
• For Internet/online access go to www.chaffey.edu/admissions/faculty/ . Select the appropriate link for information and instructions.
• For Intranet/Z Drive Access (for PC Users only), go to the Start Button on your district computer desktop. Select the “My Computer” icon. Go to your Network Drives. Double click on “dfs on chaffey.edu-Z” icon. Double Click on the Admissions & Records Folder. Double click on the "Public" folder, then the Faculty Folder. Double click on the Term Folder (Summer, Fall or Spring). Choose your Folder and Documents.
Field Trips and Overnight Stays
Maintenance & Operations Building
South of Football Stadium, Building on North side
Administrative Assistant, Dale Ann Davidson, Ext. 6720
Chaffey College supports the utilization of field trips to enhance the learning experiences of its students. Field trips provide a positive, concrete, first-hand experience of the concepts presented in the classroom environment. The major considerations for instructors who intend to utilize field trips are lodged in adequate planning, sufficient funding to support the experience, assurance of student and staff security, equity in student opportunity to participate, and sensitivity to institutional liability.
• Van drivers must be approved through DMV by the Transportation Office
• Copy your driver’s license and forward to Dale Ann Davidson, Maintenance & Operations
• Processing through Department of Motor Vehicles, Sacramento, takes approximately 4-6 weeks. Drivers must have approval from the Maintenance and Operations Department prior to driving a Chaffey College Vehicle. If a driver has not submitted their license to Maintenance and Operations in time for the records to be reviewed and approval given to drive, a report from DMV needs to be purchased for $5 from DMV (non-refundable) and turned into Maintenance and Operations for review.
• Complete a Field Trip Authorization and/or Transportation Request
• Obtain Dean/Administrator signature of approval
• Send approved Form #15 to Dale Davidson, Maintenance & Operations
• If student waiver is required (see Guidelines), forms must be signed prior to student participation and retained on file in School office.
• Field trips must be anticipated early in the academic year.
• All are prioritized on a first-come, first-served basis.
• Must be related to course requirements and details included in the syllabus.
• Effort should be made to schedule trips during usually assigned class time frame.
• Pre-excused absence for trip outside class time frame should be obtained from other classes.
• Clear trips requiring student funding through Dean to insure compliance with fees.
• Any travel outside California must have Governing Board approval prior to departure.
• Field trips near or during finals should be avoided.
• Transportation is available by passenger vans (5 or 9 occupants) or bus rental for large groups.
For accuracy and accountability upon year-end students will be dropped unless otherwise notified and Departments will need to resubmit information (staff excluded).
Grade Change Information
What Title 5 Says About Grade Changes
Persons Responsible for Changing Grades
Two-Year Grade Change Policy
Grade Change Administrative Procedure
Late Registration Procedure - Adding Students to Classes - Full-Term Classes Only
• During the first week of classes, students may continue to register online for open
classes. The instructor will need to provide Add Codes to students for closed classes.
• If a class is closed and students subsequently drop the class, the class will remain closed.
• The instructor will determine who will be added to the class by providing Add Codes to students so they can register online via MyChaffeyView.
Note: Add Codes expire on the last day to add.
Late Registration Procedure - Adding Students to Classes - Open-Entry/Open-Exit and Short-Term Classes
• The instructor will need to check the roll sheet online to determine the deadline
date to add a student to the class.
• If a class is closed and students subsequently drop the class, the class will remain closed.
• The instructor will determine who will be added to the class by providing students with an Add Code and advising students to register online via MyChaffeyVIEW prior to the established deadline to add.
Note: Add Codes expire on the last day to add.
Number of Times a Student Can Withdraw From a Course
The number of times a student can withdraw from a course varies. Please refer to the Catalog or to the Schedule of Classes for detailed information on the withdrawal policy.
Procedure for the First Class Meeting
• You can download roll sheets from MyChaffeyView (Roll sheets are no longer provided).
Use the roll sheets to call student's names that are officially enrolled in your class.
• If space becomes available in your class, you can use the waitlist report to call student names in the order listed on the report. If a student from the waitlist is not present, continue to call the names in order until you fill the space.
• To add a student from the waitlist, issue an Add Code and give to the student to return to register online on MyChaffeyView prior to the last day to add. Students should be reminded that Add Codes are invalid after the last day to add. Please do not issue Add Codes after the last day to add.
• Positive attendance roll sheets will be sent to Admissions during grade collection.
• If students are not able to attend the first day of class, they can notify the instructor directly or through the deans' office but it is at the discretion of the instructor whether or not the student will be dropped from the class.
Roll Sheet Instructions
Roll sheets are available online via MyChaffeyView. Paper copies are no longer provided.
Roll Sheet & Census Frequently Asked Questions
Roster (Roll Sheet) Information and Instructions
Student Absence From Class
• Students are responsible for completion of the required learning and assignments given
in the classes.
• It is the instructor’s option to provide make-up quizzes, examinations, lectures or lab work missed due to absence.
• Students who find it necessary to be absent from class should be encouraged to make arrangements with the instructor, before the absence, to complete all assignments for the missed class.
• Students are expected to attend classes for which they are enrolled.
• No college-wide policy exists relative to the minimum number of classes which the student must attend; however, instructors may develop specific policies and procedures related to participation for their individual classes.
• Policies and procedures should be distributed to students in writing at the beginning of the term. They may be incorporated into the course syllabus.
Academic Programs, Schools, and Student Services
Institutional Services (New Faculty Orientation Program)
Career Transitions Program (High School/ROP to Chaffey College)
Community Education and Professional Development
Services to all Faculty - Athletic Events / Music and Theatre / Wignall Museum of Contemporary Art
Student Ambassador Team
Health Services - Supervisor's Report of Employee Accident / Injury / Illness
Bookstore/Textbook Ordering Procedures
The Chaffey College Bookstore is a non-profit, self-supporting, auxiliary service
operation that serves the diverse students, faculty, staff, and campus community.
The primary purpose of the bookstore is to support the mission of the college; provide
a cost-effective and efficient source for students to obtain the necessary tools of
education, such as textbooks, technical tools, office supplies and course supplies;
strive to lower textbook costs for students with used books, e-books, textbook buyback,
and rentals; and support the campus community.
Bookstore website: http:// books.chaffey.edu
• General information including business hours, special hours during the first two (2) weeks of school, buyback
• Submit textbook requisitions online
• Student textbook purchases and rentals
• Look up and verify textbooks required for your courses
• Look up and compare textbook prices from a variety of online sellers
• Look up buyback prices bookstore is paying students for your courses
• Information on various store programs
• Shop for clothing and insignia items, discounted software and tickets, and more
The Rancho Campus Bookstore is located in Campus Center East, across from the dining Commons. The phone number is (909) 652-6577. The Chino Bookstore is located at the Chino Campus-College Park ((909) 652-7754). The Fontana Bookstore is located at the Fontana Academic Center ((909) 652-7410). Important Note: All bookstore locations are open all year. Each bookstore provides textbooks only for courses offered at that campus. Food, beverage, insignia, and supply items may also vary by location.
Services at the Rancho Campus Bookstore
• Discounted amusement park and movie passes
• US First Class Postage Stamps may be purchased by the book
• Fax incoming or outgoing, $1 per page
• Mailing services at cost
• E-waste recycling
Buyer - Sylvia Martrinez, Ext. 6568
Assistant Buyer - Tara Johnson, Ext. 6578
Textbook and Materials Adoption Process Guidelines--Approved by Faculty Senate November 2006
1. Faculty should consider all means to control (reduce) the cost of textbooks and materials that do not compromise academic freedom or educational quality, such as:
• Requiring net cost (not list) information from publisher's representatives and maximizing faculty awareness of exact costs;
• Consider all available options for textbooks and course materials including using paperback versus hardback; inform students why book was chosen for the class such as: content, new edition, cost, study aids.
• Guaranteeing minimum length of time that a text (and edition) will be used and work with bookstore to maintain old edition when educationally sound;
• Explore alternatives to automatic bundling, consider bundle parts separately and determine if bundles add value for students; consider impact of bundling to buying back textbooks from students;
• Monitoring (and adhering to) bookstore requisition due dates to ensure best price and/or availability of used books and bookstore's ability to buyback textbooks from students;
• Consider price when adopting textbooks or bundles; work with both the bookstore and publisher when designing and adopting a bundle to insure that it is economically sound;
• Requiring a library copy from publisher representative; work with library regarding maintaining reserve and reference copies of textbooks; use library books in print online to determine soft or hardbound binding for adoption;
• Indicating to bookstore and students that a text is required only if it will actually be used otherwise indicate book is optional;
• Provide access to materials in public domain as well as free courseware; require publisher representative to review with faculty access code content and how presented on publisher links or course cartridge.
Textbook Ordering Procedures
• Each term the Bookstore will notify faculty that the next term is open for submission of orders and the due date for requisitions.
• Orders may be submitted in 3 ways:
1. Online: Directions to submit an order online are available on our “Course Requisitions” PDF [NOTE: hyperlink to attached PDF “BookRequisitionOnlineProcedures.pdf”]. Directions are also located on Chaffey's 'Z' drive in the bookstore public folder.
2. Fill out information on requested email requisition online and send to sender.
3. Print out requested email and fill out information. Fax to Ext. 6576 or send requisition in campus mail to bookstore textbook department.
• Print out the “Textbook Requisition Form” [NOTE: hyperlink to attached PDF] or obtain it from the 'Z' drive (Bookstore/public folder). Fill out required information and fax or send in campus mail to the Bookstore Textbook Department. Important Note: All Language Arts requisitions are to be submitted to Mary Thomas.
• Information required to be filled out on form:
Section Number (if available)
Required, Optional, Recommended
• Forms must be signed by the instructor.
• To order textbooks or other instructional materials (e.g. student study guides, lab manuals), a Textbook Requisition Form must be completed and submitted to the bookstore.
• Orders are then filled according to bookstore procedures and sales history.
• To make arrangements for the bookstore to carry special supplies or other items for your class, fill out the required Supply Order Form (Document is also on the 'Z' Drive). Fill out the form and send to Dawn Hatfield in the bookstore. If you need to contact her, please call Ext. 6562.
As you know textbooks are expensive. The bookstore has outlined a few ways you can help lower costs to students:
• Continue to use the same edition of the same book as long as you can. This allows the bookstore to supply used books at a significant savings to students. The bookstore will make every effort to obtain old edition books for your classes.
• Turn in your textbook requisition early. When the bookstore knows you are re-using a book, it can be bought back from students, and increases the supply of used books at a less cost. Also new stock on hand will not be returned which helps keep costs down to students. Reordering books increases costs to students.
• Work with the publisher’s representatives. Tell them you want to keep the costs down. The bookstore is happy to work with you and the representatives to ensure you get the book you want at the lowest possible price for students.
Instructional/Course Bookstore Packet
• Packet and book requisition forms must be submitted each semester
• Originals must be submitted to the bookstore when ordered the first time
• See minor revision and major revision guidelines on packet form
• Secure all copyright permissions if required
• Packets are treated as textbooks with the bookstore as publisher
Late orders are processed accordingly and may not be available for the first day of instruction.
• Requisitions submitted before buyback provides the bookstore the ability to purchase textbooks from students. This lowers the cost of textbooks to students and provides more used books for the next semester.
• Chaffey College Bookstore pays up to 50% of new price, and we now offer buyback year-round.
• Books having value to a wholesale company are also purchased at market value.
Complimentary Desk Copies
• The acquisition of complimentary desk copies of textbooks adopted for classroom instruction is the responsibility of the instructor assigned to teach the course. Check with your coordinator for the process to acquire your complimentary desk copy.
Bookstore Textbook Programs, Additional Services/Programs, and Food Services
Faculty Senate Bookstore Presentation Spring 2015
Faculty Senate Bookstore Presentation Spring 2014
Faculty Senate Bookstore Presentation Spring 2013
Faculty Senate Bookstore Presentation Spring 2012
Child Development Center
Director, Birgit Monks, (909) 652-6876, email@example.com
Administrative Assistant, Paula Boroski, (909) 652-6879, firstname.lastname@example.org
Administrative Assistant, Denise Gomez, (909) 652-6877, email@example.com
Location: Northwest corner of Main Campus
The mission of the Chaffey College Child Development Center is to:
• Provide high quality child care and educational experiences for children
• Support parents in their educational and vocational goals
• Facilitate the needs of Chaffey College students
The Center provides quality child care to children of Chaffey College students and, if space available, to college faculty, staff, and community.
The Child Development Center is fully licensed by the State of California and is staffed by outstanding professional and paraprofessional individuals. It has well rounded programs, emphasizing the educational, physical, and social development of children and instruction in effective parent-child interaction concepts and practices. Nutritious breakfasts, lunches, and snacks are provided.
Parents who are eligible for subsidized child care services according to the guidelines of the State Department of Education pay fees based on a sliding fee scale according to the gross income and number of children in the family. Information on fees for children of faculty, staff, and community is available upon request.
The Child Development Center welcomes all children without regard to gender, race, religion, ethnicity, or physical limitations. The Center currently serves children ages 18 months through pre-school.
Application forms are available at the Child Development Center or on the college’s website www.chaffey.edu/childctr
Parents may apply for Child Development Center services prior to college registration.
Disability Programs and Services
Campus Center East, Room 14
General Office (909) 652-6379 or (909) 652-6380
• The Disability Programs and Services was established to provide support services for students with a variety of disabilities.
• Instructors suspecting a student could benefit from services provided should contact a Resource Specialist in the DP&S office and discuss the circumstances.
• The program has been designed to respond on an individual basis to students’ needs.
• DP&S is a support system designed to maximize the potential of students whose educational goals might otherwise be compromised.
• The primary focus is in helping students develop independent skills and knowledge.
• The services offered are designed to circumvent functional limitations.
Access in Instruction
DPS Faculty Handbook Full Version - Abridged Version (printable pdf documents)
Frequently Asked Questions About Student with Disabilities
Learning Development Center
CURRICULUM AND SCHEDULES
The Curriculum Office and Faculty Senate are located in the Berz Excellence Building
(BEB) Room 207. Curriculum support staff are available five days a week from 7:30
a.m. to 4:00 p.m. throughout the calendar year.
The Curriculum Office can be contacted by email at firstname.lastname@example.org. The Curriculum Chair serves a 50% assignment during the academic year.
Angela Burk-Herrick, Curriculum Chair, (909) 652-6967, email@example.com
Sharon (Shireen) Awad, Curriculum Specialist, 909/652-6967, firstname.lastname@example.org
Curricunet (Course Outlines of Record)
To Access META Home Page
The curriculum management system will be live September 2020. To access archival curriculum documnets, please visit: www.curricunet.com/chaffey/
To View all of Chaffey's Course Outlines of Record (CORs)
In Course Search select discipline
Select WR (Word Report) icon to view and/or print the COR
Schedule Preparation and Deadlines
Student Services/Administration Building, Room 211
Office of Instruction and Institutional Effectiveness
Catalog/Schedule Coordinator, Ryan Sipma
The Office of Instruction and Institutional Effectiveness has the responsibility for the planning and development of the Schedule of Classes for each term. Through a collegial process including the faculty, support staff, and administrators, the narrative sections, and class listings are compiled, edited, and posted to the college's website.
Scheduling of Classes
• Is initiated at the School/Department level several months in advance of publication of the Schedule of Classes
• Provides faculty with the opportunity to plan their load assignments
• Provides staff time to input and edit the schedule, secure rooms, order texts, and register students
• Is based on priorities that promote the transfer curricula, occupational certificate programs, and basic skills courses.
• Changes may be necessary due to enrollment fluctuations, economic conditions, or an unexpected change in faculty availability.
Modifications to Existing Courses
Modifications that change course subject acronyms, numbers, titles, or requisites also need to be initiated in CurricUNET by November 1.
The Office of Instruction and Institutional Effectiveness publishes a Schedule Master Calendar that includes all specific timelines and due dates. Faculty members are requested to adhere to the timelines to assure an orderly and accurate development and distribution of the schedule. See your coordinator for deadlines.