Board Policies and Administrative Procedures

Board Policy

Board policy is the voice of the Governing Board and defines the general goals and acceptable practices for the operation of the District. It implements federal and state laws and regulations. The Governing Board, through policy, delegates authority to and through the Superintendent/President to administer the District. The Superintendent/President and District employees are responsible to reasonably interpret Board policy as well as other relevant laws and regulations that govern the District.

Administrative Procedure

Administrative procedures implement Board policy, laws, and regulations. They address how the general goals of the District are achieved and define operations of the District. They include details of policy implementation, responsibility, accountability, and standards of practice. Although procedures may be developed by the Superintendent/President, managers, faculty members, staff members, and students, it is the administrators/managers who are held responsible for upholding the specific information delineated in the procedures. Procedures do not require Governing Board action.

Under Consideration

Policies and procedures that are currently under review and "sunshining" may be accessed via this link: UNDER REVIEW

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Chapter 1 The District

Number and Title	Link
1100 The Chaffey Community College District	BP
1200 Institutional Mission	BP
1250 Board Goals for Student Success	BP
1400 Core Values	BP
1450 Institutional Learning Outcomes	BP

Chapter 2 Governing Board

Number and Title	Link
2010 Governing Board Membership	BP
2015 Student Trustee	BP
2100 Governing Board Elections	BP
2105 Election of Student Trustee	BP	AP
2110 Vacancies on the Governing Board	BP	AP
2200 Governing Board Duties and Responsibilities	BP	AP
2210 Officers	BP
2220 Committees of the Governing Board	BP
2305 Annual Organizational Meeting	BP
2310 Regular Meetings of the Governing Board	BP
2315 Closed Sessions	BP
2320 Special, Emergency, and Adjourned Meetings	BP	AP
2330 Quorum and Voting	BP
2340 Agendas	BP	AP
2345 Public Participation at Governing Board Meetings	BP
2350 Speakers	BP
2355 Decorum	BP
2360 Minutes	BP	AP
2365 Recording	BP	AP
2410 Board Policies and Administrative Procedures	BP	AP
2420 Superintendent/President Support to the Governing Board	BP
2430 Delegation of Authority to the Superintendent/ President	BP
2431 Superintendent/President Selection	BP
2432 Superintendent/President Succession	BP
2435 Evaluation of the Superintendent/President (pending)	BP	AP
2510 Participation in Shared Governance	BP	AP
2610 Presentation of Initial Collective Bargaining Proposals	BP	AP
2710 Conflict of Interest	BP	AP
2712 Conflict of Interest Code		AP
2714 Distribution of Tickets or Passes		AP
2715 Code of Ethics/Standards of Practice	BP
2716 Political Activity	BP
2717 Personal Use of Public Resources	BP
2720 Communication Among Governing Board Members	BP
2725 Governing Board Member Compensation	BP
2730 Governing Board Member Health Benefits	BP
2735 Governing Board Member Travel	BP	AP
2740 Governing Board Education	BP
2745 Governing Board Self-Evaluation	BP
2750 Board Member Absence from the State	BP

Chapter 3 General Institution

Number and Title	Link
3050 Institutional Code of Ethics	BP	AP
3100 Organizational Structure	BP	AP
3200 Accreditation	BP	AP
3225 Institutional Effectiveness	BP	AP
3250 Institutional Planning	BP	AP
3280 Grants	BP	AP
3300 Public Records	BP	AP
3310 Records Retention and Destruction	BP	AP
3350 Public Information	BP
3410 Nondiscrimination	BP	AP
3415 Immigration Enforcement Activities (pending)		AP
3420 Equal Employment Opportunity	BP	AP
3430 Prohibition of Harassment	BP	AP
3433 Prohibition of Sexual Harassment under Title IX		AP
3434 Responding to Harassment Based on Sex under Title IX (pending)		AP
3435 Discrimination and Harassment Complaints and Investigations		AP
3440 Service Animals and Other Animals on District Property	BP	AP
3500 Campus Safety	BP	AP
3501 Campus Security and Access	BP	AP
3505 Emergency Operations Plan	BP	AP
3510 Workplace Violence	BP	AP
3515 Reporting of Crimes	BP	AP
3516 Registered Sex Offender Information		AP
3518 Child Abuse Reporting	BP	AP
3520 Local Law Enforcement	BP	AP
3530 Weapons on Campus	BP	AP
3540 Dating Violence, Domestic Violence, Sexual Assault, and Stalking	BP	AP
3550 Drug-Free Environment and Drug Prevention Program	BP	AP
3560 Alcoholic Beverages (pending)	BP	AP
3570 Smoking on Campus (pending)	BP	AP
3600 Auxiliary Organizations	BP	AP
3710 Securing of Copyright	BP	AP
3715 Intellectual Property	BP	AP
3720 Computer and Network Use	BP	AP
3725 Information and Communications Technology Accessibility and Acceptable Use	BP	AP
3750 Use of Copyrighted Material		AP
3800 Personal Data Protection (pending)	BP	AP
3810 Claims Against the District	BP	AP
3820 Gifts	BP	AP
3900 Speech: Time, Place, and Manner	BP	AP

Chapter 4 Instruction

Number and Title	Link
4010 Academic Calendar	BP	AP
4020 Program, Curriculum, and Course Development	BP	AP
4021 Educational Program Viability Review		AP
4022 Course Approval		AP
4023 Educational Program Initiation		AP
4024 Credit Hours and Units		AP
4025 Philosophy and Criteria for Associate Degree and General Education	BP	AP
4030 Academic Freedom	BP
4040 Library and Learning Support Services	BP	AP
4050 Articulation	BP	AP
4070 Auditing and Auditing Fees	BP	AP
4100 Graduation Requirements for Degrees and Certificates	BP	AP
4101 Independent Study		AP
4102 Career Technical Education Programs		AP
4103 Work Experience		AP
4104 Contract Education	BP	AP
4105 Distance Education		AP
4106 Nursing Programs (pending)	BP
4110 Honorary Degrees	BP	AP
4220 Standards of Scholarship	BP
4225 Course Repetition	BP	AP
4226 Multiple and Overlapping Enrollments	BP	AP
4227 Repeatable Courses		AP
4228 Course Repetition – Significant Lapse of Time		AP
4229 Course Repetition – Variable Units		AP
4230 Grading and Academic Record Symbols	BP	AP
4231 Grade Changes	BP	AP
4232 Pass/No Pass		AP
4235 Credit for Prior Learning	BP	AP
4236 Advanced Placement Credit		AP
4240 Academic Renewal	BP	AP
4250 Probation, Disqualification, and Readmission	BP	AP
4255 Disqualification and Dismissal		AP
4260 Prerequisites and Co-requisites	BP	AP
4300 Field Trips and Excursions	BP	AP
4400 Community Education Program	BP	AP
4500 Student News Media	BP	AP

Chapter 5 Student Services

Number and Title	Link
5010 Admissions and Concurrent Enrollment	BP	AP
5011 Admission and Concurrent Enrollment of High School and Other Young Students		AP
5012 International Students	BP	AP
5013 Students in the Military	BP	AP
5015 Residence Determination	BP	AP
5017 Responding to Inquiries of Immigration Status, Citizenship Status, and National Origin Information		AP
5020 Nonresident Tuition	BP	AP
5030 Fees	BP	AP
5031 Instructional Materials Fees		AP
5035 Withholding of Student Records	BP	AP
5040 Student Records, Directory Information, and Privacy	BP	AP
5045 Student Records – Challenging Content and Access Log		AP
5050 Matriculation	BP	AP
5052 Open Enrollment	BP	AP
5055 Enrollment Priorities	BP	AP
5070 Attendance		AP
5075 Course Adds and Drops		AP
5110 Counseling	BP	AP
5120 Transfer Center	BP	AP
5130 Financial Aid	BP	AP
5140 Disability Programs and Services	BP	AP
5150 Extended Opportunity Programs and Services	BP	AP
5200 Student Health Services	BP	AP
5203 Lactation Accommodation		AP
5205 Student Accident Insurance	BP
5210 Communicable Disease	BP	AP
5220 Shower Facilities for Homeless Students	BP	AP
5300 Student Equity	BP	AP
5400 Student Government	BP	AP
5410 Student Government Elections	BP	AP
5420 Student Government Finance	BP	AP
5500 Standards of Student Conduct	BP	AP
5510 Off-Campus Student Organizations	BP	AP
5520 Student Discipline Procedures		AP
5530 Student Rights and Grievances		AP
5570 Student Credit Card Solicitations	BP	AP
5610 Voter Registration		AP
5700 Intercollegiate Athletics	BP	AP
5800 Prevention of Identity Theft in Student Financial Transactions	BP	AP

Chapter 6 Business and Fiscal Affairs

Number and Title	Link
6100 Delegation of Authority – Business and Fiscal Affairs	BP	AP
6150 Designation of Authorized Signatures	BP	AP
6200 Budget Preparation	BP	AP
6250 Budget Management	BP	AP
6300 Fiscal Management	BP	AP
6305 Reserves	BP
6307 Debt Issuance and Management	BP	AP
6310 Accounting	BP
6320 Investments	BP	AP
6330 Purchasing	BP	AP
6340 Bids and Contracts	BP	AP
6350 Contracts – Construction		AP
6360 Contracts – Electronic Systems and Materials	BP	AP
6365 Contracts – Accessibility of Information Technology	BP	AP
6370 Contracts – Personal Services		AP
6400 Financial Audits	BP	AP
6450 Wireless or Cellular Telephone Use	BP	AP
6500 Property Management	BP	AP
6520 Security for District Property	BP	AP
6530 District Vehicles		AP
6535 Use of Non-Computer Related District Equipment		AP
6540 Insurance	BP	AP
6550 Disposal of Property	BP	AP
6600 Capital Construction	BP	AP
6620 Naming of Facilities	BP	AP
6700 Civic Center and Other Facilities Use (pending)	BP	AP
6740 Citizens' Bond Oversight Committee	BP	AP
6750 Parking	BP	AP
6800 Occupational Health and Safety	BP	AP
6850 Hazardous Materials		AP
6900 Campus Store	BP	AP

Chapter 7 Human Resources

Number and Title	Link
7100 Commitment to Diversity	BP
7110 Delegation of Authority – Human Resources	BP	AP
7120 Recruitment and Selection	BP	AP
7125 Employment Eligibility	BP	AP
7126 Applicant Background Investigations, Reference Checks, and Criminal History Reports	BP	AP
7130 Compensation	BP	AP
7140 Collective Bargaining	BP
7145 Personnel Files		AP
7150 Evaluation and Professional Growth	BP
7150 Evaluation		AP
7160 Professional Development		AP
7210 Academic Employees	BP
7211 Faculty Service Areas, Minimum Qualifications, and Equivalencies		AP
7212 Temporary Faculty		AP
7215 Academic Employees: Probationary Contract Faculty		AP
7216 Academic Employees: Grievance Procedure for Contract Decisions		AP
7230 Classified Employees	BP
7231 Seniority		AP
7232 Classification Review		AP
7233 Claims for Work Out of Classification		AP
7234 Overtime		AP
7236 Substitute and Short-Term Workers		AP
7240 Confidential Employees	BP	AP
7250 Educational Administrators	BP	AP
7260 Classified Supervisors, Managers, and Administrators	BP	AP
7270 Student Workers	BP	AP
7310 Nepotism	BP	AP
7330 Communicable Disease	BP	AP
7335 Health Examinations	BP
7336 Certification of Freedom from Tuberculosis		AP
7337 Fingerprinting	BP	AP
7340 Leaves	BP	AP
7341 Sabbaticals		AP
7343 Industrial Accident and Illness Leave		AP
7344 Notifying District of Illness		AP
7345 Catastrophic Leave	BP
7346 Employees Called to Military Duty		AP
7348 Accommodations (pending)	BP	AP
7350 Resignations	BP	AP
7360 Discipline and Dismissals – Academic Employees	BP	AP
7365 Discipline and Dismissals – Classified Employees	BP	AP
7370 Political Activity	BP	AP
7371 Personal Use of Public Resources		AP
7380 Retired Academic Employees	BP	AP
7381 Health and Welfare Benefits		AP
7385 Salary Deductions	BP
7400 Travel	BP	AP
7500 Volunteers		AP
7510 Domestic Partners	BP
7600 District Police Department	BP	AP
7700 Whistleblower Protection	BP	AP

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