Board Policies and Administrative Procedures

Board Policy

Board policy is the voice of the Governing Board and defines the general goals and acceptable practices for the operation of the District. It implements federal and state laws and regulations. The Governing Board, through policy, delegates authority to and through the Superintendent/President to administer the District. The Superintendent/President and District employees are responsible to reasonably interpret Board policy as well as other relevant laws and regulations that govern the District. *

Administrative Procedure

Administrative procedures implement Board policy, laws, and regulations. They address how the general goals of the District are achieved and define operations of the District. They include details of policy implementation, responsibility, accountability, and standards of practice. Although procedures may be developed by the Superintendent/President, managers, faculty members, and staff members, it is the administrators/managers who are held responsible for upholding the specific information delineated in the procedures. Procedures do not require Governing Board action.


Under Consideration

Policies and procedures that are currently under consideration by President's Cabinet and posted for "sunshining" may be accessed via this link: UNDER REVIEW

 

* The District adheres to the requirements of California Education Code, California Code of Regulations Title 5, and other state and federal laws and regulations. When amendments of statutes or regulations occur, departments align their operations with current legal requirements, and related policies and procedures are reviewed and revised accordingly. The District's review of policies and procedures is ongoing. An asterisk (*) following the title indicates that the policy (BP) and/or procedure (AP) is being updated.

 
Number and Title Link

1100   The Chaffey Community College District

BP

1200   Institutional Mission

BP

1250   Board Goals for Student Success

BP

1400   Core Values

BP

1450   Institutional Learning Outcomes

BP

 

Number and Title Link  

2010   Governing Board Membership

BP

 

2015   Student Trustee *

BP

 

2100   Governing Board Elections

BP

 

2105   Election of Student Trustee

BP

AP

2110   Vacancies on the Governing Board *

BP

AP

2200   Governing Board Duties and Responsibilities *

BP

AP

2210   Officers

BP

 

2220   Committees of the Governing Board

BP

 

2305   Annual Organizational Meeting

BP

 

2310   Regular Meetings of the Governing Board *

BP

 

2315   Closed Sessions *

BP

 

2320   Special, Emergency, and Adjourned Meetings

BP

AP

2330   Quorum and Voting

BP

 

2340   Agendas *

BP

AP

2345   Public Participation at Governing Board Meetings

BP

 

2350   Speakers

BP

 

2355   Decorum *

BP

 

2360   Minutes

BP

AP

2365   Recording

BP

AP

2410   Board Policies and Administrative Procedures

BP

AP

2420   Superintendent/President Support to the Governing Board

BP

 

2430   Delegation of Authority to the Superintendent/ President *

BP

 

2431   Superintendent/President Selection

BP

 

2432   Superintendent/President Succession *

BP

 

2435   Evaluation of the Superintendent/President (pending)

BP

AP

2510   Participation in Shared Governance *

BP

AP

2610   Presentation of Initial Collective Bargaining Proposals

BP

AP

2710   Conflict of Interest *

BP

AP

2712   Conflict of Interest Code *

 

AP

2714   Distribution of Tickets or Passes

 

AP

2715   Code of Ethics/Standards of Practice *

BP

 

2716   Political Activity

BP

 

2717   Personal Use of Public Resources

BP

 

2720   Communication Among Governing Board Members

BP

 

2725   Governing Board Member Compensation

BP

 

2730   Governing Board Member Health Benefits

BP

 

2735   Governing Board Member Travel *

BP

AP

2740   Governing Board Education

BP

 

2745   Governing Board Self-Evaluation

BP

 

2750   Board Member Absence from the State

BP

 

 

Number and Title Link  

3050   Institutional Code of Ethics *

BP

AP

3100   Organizational Structure

BP

AP

3200   Accreditation *

BP

AP

3225   Institutional Effectiveness *

BP

AP

3250   Institutional Planning *

BP

AP

3280   Grants

BP

AP

3300   Public Records *

BP

AP

3310   Records Retention and Destruction

BP

AP

3350   Public Information

BP

 

3410   Nondiscrimination *

BP

AP

3415   Immigration Enforcement Activities (pending)

 

AP

3420   Equal Employment Opportunity *

BP

AP

3430   Prohibition of Harassment *

BP

AP

3433   Prohibition of Sexual Harassment under Title IX (pending )

BP

AP

3434   Responding to Harassment Based on Sex under Title IX (pending)

 

AP

3435   Discrimination and Harassment Complaints and Investigations *

 

AP

3440   Service Animals and Other Animals on District Property

BP

AP

3500   Campus Safety

BP

AP

3501   Campus Security and Access *

BP

AP

3505   Emergency Operations Plan

BP

AP

3510   Workplace Violence *

BP

AP

3515   Reporting of Crimes

BP

AP

3516   Registered Sex Offender Information

 

AP

3518   Child Abuse Reporting *

BP

AP

3520   Local Law Enforcement

BP

AP

3530   Weapons on Campus *

BP

AP

3540   Dating Violence, Domestic Violence, Sexual Assault, and Stalking *

BP

AP

3550   Drug-Free Environment and Drug Prevention Program *

BP

AP

3560   Alcoholic Beverages (pending)

BP

AP

3570   Smoking on Campus (pending)

BP

AP

3600   Auxiliary Organizations

BP

AP

3710   Securing of Copyright

BP

AP

3715   Intellectual Property

BP

AP

3720   Computer and Network Use *

BP

AP

3725   Information and Communications Technology Accessibility and Acceptable Use *

BP

AP

3750   Use of Copyrighted Material

 

AP

3800   Personal Data Protection (pending)

BP

AP

3810   Claims Against the District *

BP

AP

3820   Gifts *

BP

AP

3900   Speech: Time, Place, and Manner

BP

AP

 

Number and Title Link  

4010   Academic Calendar *

BP

AP

4020   Program, Curriculum, and Course Development *

BP

AP

4021   Educational Program Viability Review

 

AP

4022   Course Approval

 

AP

4023   Educational Program Initiation

 

AP

4024   Credit Hours and Units

 

AP

4025   Philosophy and Criteria for Associate Degree and General Education

BP

AP

4030   Academic Freedom

BP

 

4040   Library and Learning Support Services

BP

AP

4050   Articulation

BP

AP

4070   Course Auditing and Auditing Fees

BP

AP

4100   Graduation Requirements for Degrees and Certificates *

BP

AP

4101   Independent Study

 

AP

4102   Career Technical Education Programs

 

AP

4103   Work Experience *

 

AP

4104   Contract Education

BP

AP

4105   Distance Education *

 

AP

4106   Nursing Programs (pending)

BP

 

4110   Honorary Degrees

BP

AP

4220   Standards of Scholarship

BP

 

4225   Course Repetition *

BP

AP

4226   Multiple and Overlapping Enrollments

BP

AP

4227   Repeatable Courses *

 

AP

4228   Course Repetition – Significant Lapse of Time

 

AP

4229   Course Repetition – Variable Units

 

AP

4230   Grading and Academic Record Symbols *

BP

AP

4231   Grade Changes *

BP

AP

4232   Pass/No Pass *

 

AP

4235   Credit for Prior Learning

BP

AP

4236   Advanced Placement Credit

 

AP

4240   Academic Renewal

BP

AP

4250   Probation, Dismissal, and Readmission *

BP

AP

4255   Disqualification and Dismissal *

 

AP

4260   Prerequisites and Co-requisites

BP

AP

4300   Field Trips and Excursions *

BP

AP

4400   Community Education Program

BP

AP

4500   Student News Media

BP

AP

 

Number and Title Link  

5010   Admissions and Concurrent Enrollment

BP

AP

5011   Admission and Concurrent Enrollment of High School and Other Young Students *

 

AP

5012   International Students

BP

AP

5013   Students in the Military *

BP

AP

5015   Residence Determination *

BP

AP

5017   Responding to Inquiries of Immigration Status, Citizenship Status, and National Origin Information

 

AP

5020   Nonresident Tuition *

BP

AP

5030   Fees *

BP

AP

5031   Instructional Materials Fees

 

AP

5035   Withholding of Student Records *

BP

AP

5040   Student Records, Directory Information, and Privacy *

BP

AP

5045   Student Records – Challenging Content and Access Log

 

AP

5050   Matriculation *

BP

AP

5052   Open Enrollment

BP

AP

5055   Enrollment Priorities *

BP

AP

5070   Attendance *

 

AP

5075   Course Adds and Drops *

 

AP

5110   Counseling

BP

AP

5120   Transfer Center

BP

AP

5130   Financial Aid *

BP

AP

5140   Disability Programs and Services

BP

AP

5150   Extended Opportunity Programs and Services

BP

AP

5200   Student Health Services

BP

AP

5203   Lactation Accommodation

 

AP

5205   Student Accident Insurance

BP

 

5210   Communicable Disease

BP

AP

5220   Shower Facilities for Homeless Students

BP

AP

5300   Student Equity *

BP

AP

5400   Student Government

BP

AP

5410   Student Government Elections *

BP

AP

5420   Student Government Finance *

BP

AP

5500   Standards of Student Conduct *

BP

AP

5510   Off-Campus Student Organizations *

BP

AP

5520   Student Discipline Procedures *

 

AP

5530   Student Rights and Grievances *

 

AP

5570   Student Credit Card Solicitations

BP

AP

5610   Voter Registration

 

AP

5700   Intercollegiate Athletics

BP

AP

5800   Prevention of Identity Theft in Student Financial Transactions

BP

AP

 

Number and Title Link  

6100   Delegation of Authority – Business and Fiscal Affairs

BP

AP

6150   Designation of Authorized Signatures

BP

AP

6200   Budget Preparation *

BP

AP

6250   Budget Management

BP

AP

6300   Fiscal Management *

BP

AP

6305   Reserves

BP

 

6307   Debt Issuance and Management

BP

AP

6310   Accounting

BP

 

6320   Investments

BP

AP

6330   Purchasing

BP

AP

6340   Bids and Contracts

BP

AP

6350   Contracts – Construction

 

AP

6360   Contracts – Electronic Systems and Materials

BP

AP

6365   Contracts – Accessibility of Information Technology *

BP

AP

6370   Contracts – Personal Services

 

AP

6400   Financial Audits *

BP

AP

6450   Wireless or Cellular Telephone Use *

BP

AP

6500   Property Management

BP

AP

6520   Security for District Property

BP

AP

6530   District Vehicles

 

AP

6535   Use of Non-Computer Related District Equipment *

 

AP

6540   Insurance

BP

AP

6550   Disposal of Property

BP

AP

6600   Capital Construction

BP

AP

6620   Naming of Facilities

BP

AP

6700   Civic Center and Other Facilities Use *

BP

AP

6740   Citizens' Bond Oversight Committee

BP

AP

6750   Parking

BP

AP

6800   Occupational Health and Safety

BP

AP

6850   Hazardous Materials *

 

AP

6900   Campus Store

BP

AP

 

Number and Title Link  

7100   Commitment to Diversity

BP

 

7110   Delegation of Authority – Human Resources

BP

AP

7120   Recruitment and Selection *

BP

AP

7125   Employment Eligibility

BP

AP

7126   Applicant Background Investigations, Reference Checks, and Criminal History Reports

BP

AP

7130   Compensation

BP

AP

7140   Collective Bargaining

BP

 

7145   Personnel Files *

 

AP

7150   Evaluation and Professional Growth *

BP

 

7150   Evaluation *

 

AP

7160   Professional Development *

 

AP

7210   Academic Employees *

BP

 

7211   Faculty Service Areas, Minimum Qualifications, and Equivalencies

 

AP

7212   Temporary Faculty

 

AP

7215   Academic Employees: Probationary Contract Faculty

 

AP

7216   Academic Employees: Grievance Procedure for Contract Decisions

 

AP

7230   Classified Employees *

BP

 

7231   Seniority

 

AP

7232   Classification Review

 

AP

7233   Claims for Work Out of Classification

 

AP

7234   Overtime

 

AP

7236   Substitute and Short-Term Workers

 

AP

7240   Confidential Employees *

BP

AP

7250   Educational Administrators *

BP

AP

7260   Classified Supervisors, Managers, and Administrators *

BP

AP

7270   Student Workers *

BP

AP

7310   Nepotism *

BP

AP

7330   Communicable Disease *

BP

AP

7335   Health Examinations *

BP

 

7336   Certification of Freedom from Tuberculosis *

 

AP

7337   Fingerprinting *

BP

AP

7340   Leaves *

BP

AP

7341   Sabbaticals

 

AP

7343   Industrial Accident and Illness Leave *

 

AP

7344   Notifying District of Illness

 

AP

7345   Catastrophic Leave *

BP

 

7346   Employees Called to Military Duty *

 

AP

7348   Accommodations (pending)

BP

AP

7350   Resignations *

BP

AP

7360   Discipline and Dismissals – Academic Employees *

BP

AP

7365   Discipline and Dismissals – Classified Employees *

BP

AP

7370   Political Activity

BP

AP

7371   Personal Use of Public Resources

 

AP

7380   Retired Academic Employees *

BP

AP

7381  Health and Welfare Benefits

 

AP

7385   Salary Deductions

BP

 

7400   Travel *

BP

AP

7500   Volunteers *

 

AP

7510   Domestic Partners *

BP

 

7600   District Police Department *

BP

AP

7700   Whistleblower Protection *

BP

AP