faculty senate
FACULTY INFORMATION - Sections in Alphabetical Order:

If you are sick or will otherwise miss a class, contact your school’s Administrative Assistant, your Coordinator, your Dean’s Office, or as a last resort, the Human Resources Office. There is a form, Report of Contract/Regular Faculty Absence (printable pdf document), or Report of Adjunct/Overload Faculty Absence (printable pdf document) to fill out upon your return, which can be obtained from the Administrative Assistant in your school. Remember that you accrue sick leave as part of your employment. For details please refer to the Chaffey College Faculty Association Agreement Article 14: Leaves.
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Accelerated Learning FIT (Faculty Inquiry Team) Presentation Faculty Senate 05.08.12 (printable pdf document)

Best Practices for Teaching Fast Track Classes (printable pdf document)

Fast Track Syllabus Statement (printable pdf document)

Fast Track Website (page will open in a new window above this one)

Summary of Recommendations from the Accelerated Learning FIT (printable pdf document)

Tips for Students Taking Fast Track (printable pdf document)

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Request Audio-Visual and/or Multi-Media Services

1. If you are reserving a conference room or classroom and also asking for audio-visual services, please submit a Facilities Request on http://adastra.chaffey.edu (page will open in a new window above this one). You will need an account to log on. If you do not have an account, please contact Erlinda Martinez at Ext. 6610 on campus (or 652-6610 from off campus).

2. To request audio-visual services only, please contact the Information Technology Services (ITS) Help Desk. The easiest method is to use the on-line request form at https://www.chaffey.edu/isrepairform.shtml (page will open in a new window above this one). You may also submit an e-mail to isrepairs@chaffey.edu or call Extension 6789, Option 3 (or 652-6789, Option 3 from off campus).

For both types of requests, please keep in mind that ITS requires 48 hours notice for these set-ups. Information Technology Services will try to accommodate exceptions if needed on an emergency basis, based upon the availability of equipment and staff and only with the approval of the appropriate first-level manager.

When requesting a set-up that also requires reserving a room, please add an additional 30 minutes to the front end of the requested times: e.g. if your meeting is from 9:00 until 10:00, please book the room from 8:30 until 10:00. This will allow our technicians the time that they need to set-up and test the equipment. Information Technology Services realizes that there are few meeting rooms and that demand for these rooms is high (especially as the Spring semester draws to a close) and that this may not always be possible. However, if you can include this additional time in your room reservation, it will be helpful.

Computer projection units should be available through the School Office; if not, call ITS Help Desk at Ext. 6789, Option 3.

Videos are available in the Chaffey College Library.

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California Community College Basic Skills Initiative Website
http://www.cccbsi.org/ (page will open in a new window above this one)

Basic Skills as a Foundation for Student Success in California Community Colleges (printable pdf document)
This brochure represents a synthesis of the findings in Basic Skills as a Foundation for Student Success in the California Community Colleges.
The entire publication can be found here.

Enrollment and Success Management Committee (page will open in a new window above this one)

Student Success Initiative Final Report (printable pdf document)

Student Success Initiative - California Community Colleges Chancellor's Office (page will open in a new window above this one)

Student Success Initiative Newsletters (page will open in a new window above this one)

Student Success Initiative Update Presented on November 17, 2009 (printable pdf document)

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Best Practices for Issuing Add Codes (printable pdf document)

Distance Education Regular Effective Contact (printable pdf document)

Faculty Office Hours Guidelines (printable pdf document)

Instructor Drops (printable pdf document)

Teaching Fast Track Classes (printable pdf document)

Syllabus Checklist (printable pdf document)

Waitlist (printable pdf document)

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Key Requests

Key issuance is the responsibility of the Campus Police & Public Safety Department. Key control is a major part of the College's security measures. Keeping this level of security requires some inconvenience and, in some cases, a cost.

Keys are issued only to those employees who need to access certain areas on a regular basis. Keys are not issued to part-time student employees or students.

Keys are not to be loaned or given to anyone without the employee's first obtaining permission from the College Police. Missing keys must be reported immediately to the College Police. Broken keys will be replaced. No duplication of keys is authorized.

A lost key or a key not retrieved from an employee who is separating from employment may require the replacement of all the locks associated with that particular kind of key. This cost will be assessed to the person or department responsible for the key.

An Access Card/Key Request Form (page will open in a new window above this one) must be completed before a key is issued. The contents of the form will be sent to the appropriate campus departments for processing and recordkeeping. Please allow reasonable time for processing of your request. Key requests require a minimum of 24 hours notice. Questions should be directed to the public safety department at extension 6632.

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Committees are a critical key to having a say in how the college functions and an understanding of how the organization works.

Shared governance is not a right that can be passively acquired. It must be actively and vigilantly pursued. All those who wish a voice in shared governance are encouraged to seek professional development relevant to enhancing their expertise as makers of policy. Faculty who would be a part of consensus decision-making for the organization must be willing to gather the necessary information, to develop the required communication skills, and to share in the responsibility for excellence in the college.

Critical in reaching consensus on organizational issues is the maintenance of a streamlined committee structure. Such a structure should include clear lines of accountability, appropriate representation from relevant constituencies, open access to information by all, sufficient time and support services to complete the necessary tasks, a spirit of partnership and specific procedures to effect the policies so that energy spent in committee is directed to specific ends. Another critical component of effective consensus building is the decentralization of authority to the most appropriate local level.

The above statements were excerpted from Chaffey’s Participation in Shared Governance AP 2510 (printable pdf document) adopted by the Governing Board.

Adjunct Faculty Serving on Committees
Please complete the Volunteer Services Agreement Form (printable pdf document) and submit to your Dean. This form has recently been implemented by Human Resources and is a way for the Governing Board to recognize your contributions to the College.

Senate Committee Members Responsibilities (printable pdf document)

For detailed committee information, please visit the website at:
https://www.chaffey.edu/committeelist/ (page will open in a new window above this one)

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Commencement is the highlight of the academic year. As a professional responsibility, good citizenship, and as a show of support for students, all tenured and tenure-track faculty are encouraged to attend the ceremony. Commencement is held on Grigsby Field and the ceremonies begin at 6:00 pm. The faculty and staff procession is led by the Faculty of the Year and the Staff of the Year. The Faculty Marshal and Co-Marshal will have faculty form an arch that all graduates pass through. Faculty sit near the graduates on the field during commencement, and academic regalia is worn by all who participate in the ceremony.

Due to the importance of the inclusion of all faculty in commencement, limited seating is available to part-time faculty on a first-come-first-served basis.  In addition, Faculty Senate has purchased regalia that will be available on loan to adjunct faculty participating in the commencement ceremony that do not have their own cap and gown. For additional information, please contact the Faculty Senate Office at Extension 6966.

Associated Students of Chaffey College hosts a reception immediately after the ceremony.

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Chaffey College Distance Education Website
https://www.chaffey.edu/onlineed/ (page will open in a new window above this one)

Moving to Moodle Fact Sheet (printable pdf document)

DE Help Desk
We no longer have the services of the company providing the 24/7 helpdesk. Students needing assistance should contact the Distance Education helpdesk at 909-652-6975.

Distance Education Committee (page will open in a new window above this one)

California Community Colleges Chancellor's Office - Distance Education (page will open in a new window above this one)

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1. Human Resources or department supervisor will give a copy of the “District Network and Computer Use Procedure” to the employee.

2. Human Resources or department supervisor will ask the employee to read and sign the “Chaffey College Employee Network/E-Mail Account Form and Accountability Statement.” When the form is signed the requestor will receive a copy of the signed form. NOTE: In the event that a new contract employee refuses to sign the form, Human Resources personnel will write “refuse to sign” on the signature line and forward the form to Information Technology Services (ITS). No account will be activated.

3. Human Resources or the supervisor will forward the completed network/e-mail form to Information Technology Services. Information Technology Services will create an e-mail and/or a network account. A welcome email message will be sent to the new mailbox if created.


4. Information Technology Services will notify the new user by campus mail when the electronic mailbox is ready and will send a user’s manual titled Electronic Mail Using Microsoft Outlook, along with their assigned temporary password.

5. Employees receiving an e-mail account need to log on, receive and reply to the welcome e-mail from Information Technology Services, and change their password according to the directions provided in the user’s manual.

6. Once an e-mail account has been established, it must be accessed within 30 days or the account will be closed. If the account is closed, the employee will need to reapply for the e-mail account. This step is vital to the security of the Chaffey College network.


• Students can contact you without impacting your personal e-mail.
• Chaffey will have a way to contact you regarding scheduling, employment opportunities, parking/construction updates, campus activities/events, etc…giving you a better sense of what is happening at the college.
• Rosters can only be sent to a Chaffey email account.
• Your personal user account can access functionality and network resources not available using generic accounts. This means that you will have access to:
   * Global distribution lists (e-mail addresses for all faculty & staff)
   * “Z” Drive public folders (This feature allows you to connect to a centralized location to gain immediate access to various department’s resources on campus.)

Users may also choose to have their Chaffey e-mail forwarded to their personal e-mail account. This allows users to access e-mail from whichever address preferred. However, there are some disadvantages to this feature; the auto-reply function will not work on forwarded e-mails so when responding users are giving access to personal e-mail accounts.

Instructions on Changing Your E-Mail Password Via the Web (printable pdf document)

Directions for Forwarding Chaffey E-mail Messages (printable pdf document)

Microsoft Outlook 2010 Electronic Mail Web Access (printable pdf document)

Email Connection Frequently Asked Questions (page will open in a new window above this one)

INFOTECHSVS REV 4/20/06; 10/12/05; 06/8/05; 01/10/05; 09/05/04

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I.   Statement of Purpose:  The purpose of this Chaffey college Faculty Ethics Statement is to provide guidelines for faculty with regard to their disciplines, students, colleagues,  institutions, and communities.

II.   Discipline
      •  Maintain subject matter proficiency.
      •  Cultivate the intellectual virtues of being open-minded, fair, honest, and thorough.
      •  Improve teaching methods.

III.  Students
      •  Value students as individuals.
      •  Serve as intellectual guide and advisor.
      •  Foster honest academic conduct.
      •  Avoid exploitation, harassment, and discriminatory treatment.
      •  Respect confidentiality.
      •  Protect and advance academic freedom.
      •  Promote cultural and gender sensitivity.
      •  Encourage the free pursuit of learning.
      •  Cultivate a learning environment of trust and sensitivity.
      •  Foster life-long critical thinking.

IV. Colleagues
      •  Promote fairness and collegiality.
      •  Avoid exploitation, harassment, and discriminatory treatment.
      •  Respect confidentiality.
      •  Protect and advance academic freedom.
      •  Accept responsibility for the shared governance of Chaffey College.

V.  Institution
      •  Promote faculty excellence.
      •  Advance honest academic conduct.
      •  Establish academic standards.
      •  Maintain academic freedom.
      •  Uphold contractual responsibilities.
      •  Accept responsibility for institutional communication.

VI. Community
      •  Acknowledge and balance duties as both private citizens and members of this institution.
      •  Model and promote conditions of free inquiry.
      •  Promote unrestricted access to community college instruction.

Approved by Faculty Senate
September 23, 2008

Ethics Across the Curriculum Committee (page will open in a new window above this one)

Ethics Across the Curriculum Workshop - Presented to New Faculty 2008 PowerPoint Presentation (printable pdf document)

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Faculty are expected to provide examinations for all course offerings at the college.

• Should attempt to include critical thinking components and, where appropriate, ethnically sensitive language.
• Should also include essay components sometime during the duration of the class.
• Number of exams and/or quizzes is left to the discretion of the instructor.
• All must be proctored by a certificated person.
• Final exam times and dates are published in the Schedule of Classes. They are given during the last class meeting for short-term classes or evening/weekend classes.
• During the period of final examinations, each contract/regular instructor shall meet students in accordance with the regular assigned examination schedule unless the dean has officially changed the time of the final examination or approved such change.

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Monday – Friday (morning) mail will be delivered to and picked up from off-campus sites:

CCFC Chaffey College Fontana Center
CHCC Chino Education Center
CHCM Chino Community Center
CHHC Chino Health Science Building
CHMB Chino Main Instructional Building
CHTC Chino Information Technology Center
RSAM Rancho San Antonio Medical (Radiologic Technology)

Mail is delivered to and picked up from DI (Diversified Industries) and LDC (Learning Development Center) once a week on Wednesdays.

General Information
• On-campus Instructors have a faculty mailbox located in their School offices.
• Off-campus Instructors will receive their mail at the area office unless they request otherwise. Please inquire at your School office.
• Adjunct faculty are assigned mailboxes in their respective Schools. Please check with your coordinator and/or Educational Program Assistant.
• Please check your mailbox before each class meeting. Grade cards, rosters, student drop notices, and other important materials will be distributed to your mailbox.
• Special deliveries may affect regular delivery times.

NOTE: Please make sure to include the building and location on your mail to help expedite the delivery of your mail.

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Fall Convocation—August 9, 2017 (printable pdf document)

Fall Convocation—August 10, 2016 (printable pdf document)

Fall Convocation—August 12, 2015 (printable pdf document)

Fall Convocation—August 13, 2014
(printable pdf document)

Fall Convocation—August 12, 2013 (printable pdf document)

Fall Convocation—August   8, 2012 (printable pdf document)

Fall Convocation—August 10, 2011 (printable pdf document)

Fall Convocation—August 11, 2010 (printable pdf document)

Fall Convocation—August 19, 2009 (printable pdf document)

Fall Convocation—August 20, 2008 (printable pdf document)

Fall Convocation—August 22, 2007 (printable pdf document)

Fall Convocation—August 22, 2006 (printable pdf document)

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Independent study courses provide individual students challenging and in-depth study on approved topics within any subject area. Independent study proposals must have the approval of the instructor and appropriate administrator. It is expected that the study will not duplicate existing curriculum; rather, it will be of an advanced nature and extend approved courses or series of courses. Interested students should contact discipline faculty for more information. The process is initiated by the student by completing Section 1 of the Independent Study Request Form.

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Leaves are designated for a number of reasons. Please consult the CCFA contract, Article 14, LEAVE PROVISIONS.

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PSR Handbook

PSR Committee (page will open in a new window above this one)

PSR LibGuide

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