Packaging Guidelines

Financial aid packages are created for students throughout the academic year. Applicants who complete their financial aid files by College priority deadlines will receive maximum consideration in the distribution of funding resources according to funding criteria. Eligible applicants completing a file after the priority deadline will be packaged with Federal Pell Grant, and Federal Work Study (dependent on availability of funds). Chaffey College employs an automatic packaging process of waivers first, then Pell grants.

Guidelines for Awarding Financial Aid:

  1. The Expected Family Contribution (EFC) used in awarding financial aid at Chaffey College as a result of the Free Application for Federal Student Aid (FAFSA) will be calculated by the Central Processing System (CPS).
  2. The Federal Pell Grant is the foundation of the financial aid package and eligibility is based on the Expected Family Contribution (EFC). Congress legislates the formula that determines an applicant’s ability to contribute toward their cost of education. The Expected Family Contribution (EFC) is the result of the Free Application for Federal Student Aid (FAFSA). For dependent students, the EFC is the result of a combination of the parent and student income and asset information. For independent students, the EFC is the result of the student and spouse (if married) income and asset information.
  3. Federal Supplemental Educational Opportunity Grant (FSEOG) is awarded to Federal Pell Grant recipients with the lowest Expected Family Contribution. A ranking of first-priority applicants will be completed to identify the students who will receive these awards, ordered by the date FAFSA was submitted, and file completed at Chaffey College. The maximum FSEOG award is $1,000.
  4. Award packages are created based on expected full-time enrollment. Grants are disbursed on a prorated basis based on enrollment.
  5. The College reserves the right to issue adjusted award letters when errors occur in calculating awards.
  6. Students must log on to MyChaffeyportal  to view their financial aid awards, required documents and status.

Packaging Priorities


In addition:

  • The Board of Governor’s Fee Waiver (BOGW) will be automatically accepted.
  • To apply for Federal Work Study (FWS), students must apply with the Student employment office.


NOTE: Chaffey College has a large applicant pool and limited funding allocations. Not all students meeting the priority deadline are awarded funds from all programs.

Disbursement Schedule and Method

Financial Aid will be disbursed according to the Disbursement Schedule . If the first disbursement date is missed, then the first disbursement will be on the subsequent disbursement.

Late start classes must begin for units to be included in first disbursement; otherwise they will be included on subsequent disbursements. Payment will be adjusted according to enrollment status. For students whose financial aid files were incomplete at the beginning of the school year or were awarded later in the term, payments will be issued on subsequent disbursement dates.

All financial aid Grant funds are disbursed electronically. Eligible Chaffey College students will receive their financial aid disbursements with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. Once you receive your Financial Aid Disbursement Notification from BankMobile Disbursements, you can expect to receive your funds based on the method that you selected. For more information about BankMobile Disbursements, visit this link: Refund choices.


If a student has been over-awarded and has federal aid other than Federal Pell Grant, the other federal aid will be reduced until the over award is eliminated (starting with self-help aid first).

Award Changes

A student will be sent a revised Financial Aid Award Notification email when other awards are added or modified because a student is eligible for additional awards and/orto correct an over-award.   All awards are available for the student to view on MyChaffeyPortal under the Financial Aid checklist.