SAP Standards

Chaffey College requires students to meet SAP standards in order to remain eligible for financial assistance. These standards are a set of requirements all students are evaluated on at the end of each semester to determine if they are meeting SAP eligibility. 

A student is meeting Satisfactory Academic Progress as long as the student: 

Repeated, Audited, Transfer, or Remedial Coursework

  • Transfer credits from other institutions will be included as attempted and completed units in the SAP calculation, whether or not this is the first time a student is applying for financial
  • Audit courses are NOT included in SAP calculations as these are ineligible for financial aid.
  • Remedial coursework (any grade) is included in the overall evaluation of a student SAP status; up to the max. of 30 units.
  • Students on approved appeal may repeat a course they previously failed if it is necessary for completion of the degree or certificate, but the course must be listed on the SAP Educational Plan. Students may repeat, with financial aid, the previously failed course only one time (grades of F on the retake course count as the one allowable retake and no further retakes will be funded). Students may submit and SAP Updated Educational Plan form requesting the addition of a course previously taken (while on approved appeal) and must meet the same criteria as the other repeats.
  • EW (Excused Withdrawal) are not part of the calculation. EW's are not considered in completed credits or a student's cumulative grade point average (GPA).
  • Up to 30 semester units will be accepted within the maximum time frame.

 

SAP Status

A student’s SAP status will be evaluated at the conclusion of the Fall, Spring, and Summer terms. Students who are not meeting the SAP Requirements described above will be placed under a Warning or Termination (ineligible) status, dependent on whether they were previously in a Satisfactory or Warning status. An explanation of each SAP status is provided below.

Important reminder: Students who are on Warning, Monitoring, Approved appeal or may have been reinstated after Summer, Fall and Spring terms grades posted, may experience a financial aid disbursement delay in their next semester until is evaluated.

 

SAP Appeal Process

Under certain conditions, a student may be eligible to appeal for reinstatement of aid without meeting SAP Requirements. At Chaffey, appeals are offered in the Fall, Spring and Summer semesters, during a specified period of time (see SAP Appeal Form form for specific deadlines). Students who are disqualified will receive notification of their option to appeal via their MyChaffey portal; and will include the time period that appeals will be accepted during a given semester.

2024-2025 SAP Appeals Deadlines

  • Fall 2024 - November 22, 2024
  • Spring 2025 - May 1, 2025
  • Summer 2025 - July 7, 2025

Reasons a student may be eligible to appeal may include but are not limited to:

SAP Appeal Requirements

What Happens After the Appeal is Submitted?

After the appeal is submitted, the Financial Aid department will review the appeal application within 2-3 weeks. During this time, if the Financial Aid department needs more clarification or documentation, they will email your panther email.