Bylaws
ACADEMIC SENATE PRESIDENT
SELECTION PROCEDURE
The selection of the Senate President shall follow the guidelines listed in Article
V, Section 8 of the Senate Constitution.
REASSIGNED TIME
The President is given .70 FTE of reassigned time per year during his/her term of
office.
DUTIES AND RESPONSIBILITIES
1. Shall carry out the duties of the Academic Senate as outlined in Title 5, Subsection
2, 53200.
2. Shall represent the Academic Senate at official meetings of the Governing Board
and serve as a resource person, or shall appoint a designee to do so.
3. Shall preside over all meetings of the Academic Senate.
4. Shall send to each member of the Senate a written notice of the scheduled date
and time of meetings.
5. Shall refer issues to the Senate for discussion and consideration.
6. Shall determine the agenda for each Senate meeting and include items suggested
by any senator, any faculty member, any administrator, or any member of the governing
board, as the President sees fit.
7. Shall meet with the President and Executive Vice President of Instruction at regular
intervals.
8. Shall issue appropriate communiqués to the faculty.
9. Shall attend committee meetings as designated by the Senate, including but not
limited to Senate, Board meetings, College Council, Budget, and President's Cabinet.
10. Shall attend additional committee meetings either as a member or an observer as
circumstances require.
11. Shall meet at regular intervals with the CCFA President to provide clarification
and information on issues and to act, proforma, in a liaison capacity with the CCFA
President.
12. Shall disseminate information to the general faculty.
13. Shall see that minutes are written and distributed prior to the following meeting.
The next meeting's agenda should be included.
14. The immediate past President shall be encouraged to attend Senate meetings for
one year.
ACADEMIC SENATE VICE PRESIDENT
Selection Procedure
The Senate Vice President is nominated during the first year of the president's term
and elected to serve during the first year of the President's term. He/she is elected
for a one-year term from and by the new Senate membership at the organizational meeting.
Reassigned Time
The Vice President is given reassigned time during his/her term of office as provided
by the current labor agreement or in a Memorandum of Understanding attached to it.
Should the Vice President be compelled to assume the duties of President (see 1 below),
he/she shall receive compensation as specified in the current labor agreement or in
a Memorandum of Understanding attached to it.
Duties And Responsibilities
1. Shall assume the duties and responsibilities of the President if the President
is absent or unable to fulfill them.
2. Shall conduct elections of President elect, Senators-at-Large, Adjunct Senator,
Faculty Lecturer of the Year, Professional Relations, and other contests as necessary
following procedures described in the Faculty Senate constitution.
3. Shall work with the president, secretary-treasurer, and curriculum committee chairperson.
4. Shall provide appropriate leadership on campus in committee assignments.
5. Shall continue his/her role as Unit Senator or Senator-at-Large.
ACADEMIC SENATE PRESIDENT-ELECT
Selection Procedure
The senate president-elect is nominated and elected to serve at the end of the first
year of the President's term as provided in Article V, Section 8 of the senate constitution.
Reassigned Time
The president-elect is given reassigned time as vice president during his/her term
of office as provided in the current labor agreement or in a memorandum of understanding
attached to it. Should the president-elect be compelled to assume the duties of president
(see 2 below), he/she shall receive compensation as specified in the current labor
agreement or in a memorandum of understanding attached to it.
Duties And Responsibilities
1. Shall serve as president of the Academic Senate at the end of the vice president/president-elect's
term.
2. Shall assume the duties and responsibilities of the president if the president
is absent or unable to fulfill them.
3. Shall conduct elections of president elect, senators-at-large, adjunct senator,
faculty lecturer of the year, professional relations, and other contests as necessary
following procedures described in the Faculty Senate constitution.
4. Shall work with the president, secretary-treasurer, and curriculum committee chairperson.
5. Shall provide appropriate leadership on campus in committee assignments.
ACADEMIC SENATE SECRETARY-TREASURER
SELECTION PROCEDURE
The senate secretary-treasurer is nominated and elected for a one-year term from and
by the new Senate membership at the organizational meeting.
REASSIGNED TIME
The secretary-treasurer is given reassigned time during his/her term of office as
provided in the current labor agreement or in a Memorandum of Understanding attached
to it.
DUTIES AND RESPONSIBILITIES OF SECRETARY-TREASURER
1. Shall be responsible for writing and maintaining minutes and a permanent record
of all Academic Senate meetings.
2. Shall be responsible for maintenance and accounting of accounts.
3. Shall work with the president, vice president and/or president- elect and curriculum
committee.
4. Shall continue his/her role as unit senator or senator-at-large.
CURRICULUM COMMITTEE CHAIRPERSON
SELECTION PROCEDURE
The Academic Senate and college administration shall mutually agree on the selection
of the curriculum committee chairperson. The term of office is two (2) years.
REASSIGNED TIME
The curriculum committee chairperson is given 0.50 reassigned time during his/her
term of office.
DUTIES AND RESPONSIBILITIES
A. Philosophical Duties
1. Shall provide leadership among units in an effort to develop a coordinated
curriculum.
2. Shall provide leadership in the development and planning of a college-wide
curriculum.
3. Shall take an active facilitative role in the development of innovative curricula.
4. Shall oversee the updating of curriculum in relation to programs on campus.
5. Shall review all documentation for Title 5 compliance, system office requirement,
and ccc academic senate good practices.
B. Maintenance Duties
1. Shall oversee the maintenance of the college curriculum.
2. Shall plan, organize, and preside over Curriculum Committee meetings.
3. Shall refer issues to the Curriculum Committee for discussion and consideration.
4. Shall conduct periodic reviews of the college curriculum.
5. Shall attend the following meetings:
a. Academic Senate
b. Curriculum Committee
6. Shall attend local and state committee meetings as circumstances are deemed appropriate
and necessary.
C. Committee Duties
1. Shall determine agenda for each meeting of the committee.
2. Shall see that minutes are written and distributed prior to the following meeting.
3. Shall assemble and present new and revised course proposals to the committee
for approval during each curriculum cycle.
4. Shall assemble and maintain a summary sheet of new and revised courses while committee
deliberations proceed.
UNIT SENATOR
SELECTION PROCEDURE
Each unit elects two faculty senators on staggered two-year terms as well as alternates
for a two-year term using its own election procedures (see Article 5, Section 4).
The terms of the unit senators are staggered to insure continuity.
REASSIGNED TIME
Unit Senators are given no reassigned time during their terms of office.
DUTIES AND RESPONSIBILITIES
1. Shall represent the interests and concerns of their unit at the Academic Senate meetings.
2. Shall be responsible for communication of information from the Senate to their
constituents. Senators should request to be placed on the agenda for the unit meeting.
3. Shall be assigned to participate on Senate committees and contribute to the formation
of Senate policy, positions and recommendations.
4. Should also participate in Senate sponsored activities and may represent Chaffey
College Academic Senate to the statewide Academic Senate and/or other outside agencies.
SENATOR-AT-LARGE
SELECTION PROCEDURE
The three senators-at-large are elected for staggered three-year terms by the entire
faculty. Each year, the vice president and/or president-elect of the senate conducts
an election for one of these positions.
REASSIGNED TIME
Senators-at-large are given no reassigned time during their terms of office.
DUTIES AND RESPONSIBILITIES
1. Shall represent the interests and concerns of the entire faculty at the Academic Senate meetings.
2. Shall be responsible for communication of information from the Senate to their
constituents.
3. Shall be assigned to participate on Senate committees and contribute to the format
of senate policy, positions, and recommendations.
4. Should also participate in Senate sponsored activities and may represent Chaffey
College Academic Senate to the statewide Academic Senate and/or other outside agencies.
ADJUNCT SENATOR-AT-LARGE
SELECTION PROCEDURE
The adjunct senator-at-large is elected for a two -year term by the entire adjunct
faculty as provided in Article V, Section 10 of the constitution.
REASSIGNED TIME
The adjunct senator-at-Large is given no reassigned time during her/his term of office.
DUTIES AND RESPONSIBILITIES
1. Shall represent the interests and concerns of the entire adjunct faculty at the
Academic Senate meetings.
2. Shall be responsible for communication of information from the senate to adjunct
constituents.
3. Shall be assigned to participate on Senate committees and contribute to the format
of senate policy, positions, and recommendations.
4. Should also participate in senate sponsored activities and may represent Chaffey
College Academic Senate to the statewide Academic Senate and/or other outside agencies.
What follows is the suggested format for the agenda and minutes of each meeting
ACADEMIC SENATE AGENDA
LOCATION OF MEETING
DATE OF MEETING
1. P.E. (12:30 P.M.)
2. CALL TO ORDER (12:35 P.M.)
3. PUBLIC COMMENT (Reserved for Guests only and limited to two minutes.)
4. APPROVAL OF AGENDA
5. APPROVAL OF MINUTES
6. CONSENT AGENDA
• Verification of elections
• Approval of funding for events/occasions
• Approval of Faculty representatives for committee service
7. GUEST(S)/PRESENTATION(S)
8. UNFINISHED BUSINESS
9. NEW BUSINESS
10. REPORTS
• President
• Vice President
• Secretary/Treasurer
• Curriculum
• Coordinators
• Committee
• Other
11. ANNOUNCEMENTS
12. FLOOR ITEMS
13. ADJOURNMENT (1:50 P.M.)
MINUTES
The following are guidelines for the minutes of each meeting. The Senate minutes are
a valuable and necessary record of meetings as they:
a) are a record of business that has been completed.
b) form a record of the issues with which the Senate has dealt.
c) summarize the meeting for anyone absent or interested in the proceedings.
d) facilitate continuity from meeting to meeting.
Therefore, the minutes should be clear, coherent, concise and accurate. This is normally
the responsibility of the Academic Senate Secretary-treasurer.
What the Minutes Should Include
The minutes of the Senate are not a court record. Rather, they are a summary of what
took place at each meeting. As such, specific dialogue is not necessary to record,
nor are names necessary to mention except when an individual is the proponent of a
motion, a resolution, or a significant course of action to be undertaken by the Senate.
The Senate minutes should include information such as:
a) members present or absent at each meeting.
b) date of the meeting.
c) exact time the meeting began and ended.
d) President's report.
e) Vice President's report.
f) information items.
g) synopsis of the discussion about each topic.
h) motions made, seconded, and action taken.
i) resolutions in their entire form.
j) members who proposed and seconded a resolution.
ACADEMIC SENATE MINUTES
DATE
Members Present:
Members Absent:
Alternates Present:
Visitors Present:
1. P.E. (12:30 P.M.)
2. CALL TO ORDER (12:38 P.M.)
3. PUBLIC COMMENT (Reserved for Guests only and limited to two minutes.)
4. APPROVAL OF AGENDA
5. APPROVAL OF MINUTES
6. CONSENT AGENDA
• Verification of elections
• Approval of funding for events/occasions
• Approval of Faculty representatives for committee service
7. GUEST(S)/PRESENTATION(S)
8. UNFINISHED BUSINESS
9. NEW BUSINESS
10. REPORTS
• President
• Vice President
• Secretary/Treasurer
• Curriculum
• Coordinators
• Committee
• Other
11. ANNOUNCEMENTS
12. FLOOR ITEMS
13. ADJOURNMENT (1:50 P.M.)
The meeting was adjourned at 1:50 P.M.
Respectfully submitted by,
____________________________________
NAME, Recording Secretary
____________________________________
NAME, Secretary/Treasurer
MINUTES AND MAILING LIST
The minutes of the Academic Senate meeting are customarily e-mailed to:
a) All Faculty
b) College President
c) College Administrators
d) CCFA President
e) Governing Board members
f) Student Government President
g) Classified Senate President
The officially approved minutes shall be maintained in a permanent log in the Academic Senate office and posted on the senate website.
