There are three Credit for Prior Learning (CPL) processes, depending on your CPL request:
AP, IB, and CLEP
Chaffey students (non-veteran)
Veteran students
For AP, IB, and CLEP Only (Standardized Exams):
The Transcript Evaluator Office/Admissions and Records will review and process your
request.
You will be notified via your Chaffey email when your form has been processed.
Your test results can be viewed through the Chaffey Portal.
If your request cannot be processed, the Transcript Evaluator Office/Admissions and
Records will note this on your Credit for Prior Learning Request Form and notify you
through your Chaffey email.
Chaffey Student (All Other CPL Requests)
Once you submit your Credit for Prior Learning (CPL) request, here’s what to expect:
We Review Your Request A CPL counselor will review your form and will connect with you to better understand
your goals and prior experience.
Meet with a Counselor You will meet with a CPL counselor to review your educational plan and explore how
your prior learning can apply to your program.
Faculty Evaluation If needed, faculty in your subject area will review your experience. Faculty will
review your submitted evidence to determine if it meets the course learning outcomes
and decide whether to award credit with a grade.
You Make the Final Decision Once a decision is made, you will be notified and can choose to:
Accept the credit (go to step 5)
Decline the credit (CPL process ends)
Submit an optional appeal (A form will come soon. In the meantime, please contact
your CPL counselor)
Credit is Posted If you accept, your credit will be added to your transcript and applied to your educational
plan.
Veteran Chaffey Student
If you are a veteran or active-duty student, your process includes additional support:
Military Records Review Your Joint Services Transcript (JST) and/or DD214 will be reviewed for eligible credit.
Meet with a VA Counselor A VA counselor will work with you to review your program and identify CPL opportunities
based on your military experience.
Faculty Review (if needed) If faculty have already approved credit recommendations, faculty review is no longer
needed. New credit recommendations will require faculty approval.
You Make the Final Decision You will be notified of eligible credit and can choose to:
Accept the credit (go to step 5)
Decline the credit (CPL process ends)
Submit an optional appeal (A form will come soon. In the meantime, please contact
your VA counselor)
Credit is Posted If accepted, your credit will be added to your transcript and applied to your educational
plan.
CPL Internal Workflows
The CPL intake workflows (PDF), developed and approved by the CPL Strike Team, provide a consistent and student-centered
process across the college. These workflows define roles and responsibilities across
departments to support accurate evaluation, clear communication, and timely processing
while maintaining academic integrity.
CPL Internal Workflow: Veteran Student
This workflow begins with Admissions and Records identifying veteran applicants and
ends with Admissions and Records adding approved student credit to the transcript
and to Colleague.
01 Weekly Veteran Applicant Intake
Support area
Admissions and Records
Action
Identify applicants with military or veteran status in CCCApply.
Identify students who opted in for JST download.
Provide the list to the Veterans Resource Center.
MAP system
No action.
Petition form
No action.
02 Veteran Records Collection
Support area
Veterans Resource Center
Action
AAII downloads JSTs for opt-in students from DoD.
Obtain DD214 from students.
Contact non-opt-in students to request JST access.
Upload JSTs to MAP. A student file is automatically created.
If a CPL Request Form is submitted, the form is routed to the CPL email. One of the
VA Counselors makes the student record and works with AAII to obtain JST and DD214.
MAP system
Mark Step 1 as completed.
Petition form
No action.
03 Counseling Review and Articulation Preparation
Support area
VA Counselors and Admin, ISPI
Action
Meet with the student to review program of study.
Create or verify educational plan.
Evaluate and identify CPL opportunities.
Review ACE recommendations.
Admin creates MAP exhibit for new articulations when faculty approval is required.
MAP system
Mark Step 2 as completed.
Petition form
No action.
04 Faculty and VA Counselor Review
Support area
Faculty and VA Counselors
Action
Faculty review ACE recommendation in MAP.
Faculty approve or deny new articulation.
Approved ACE articulations do not require future faculty review.
If articulation is approved, the VA Counselor notifies the student.
MAP system
Mark Step 3 as completed.
Petition form
No action.
05 Student Decision
Support area
Student and VA Counselor
Action
Student accepts or declines CPL credit.
If accepted, the VA Counselor updates the educational plan and proceeds to transcription.
If declined, the student may choose to submit an appeal form.
MAP system
Mark Steps 4 and 5 as completed. Forward to Admissions and Records.
Petition form
Mark “Counselor Grade Notification” as complete.
06 Transcription
Support area
Admissions and Records
Action
Add student credit to transcript and to Colleague.
MAP system
Mark Step 6 as completed.
Petition form
Admissions and Records marks “Admissions and Records Office” as complete.
Counselor marks “Counselor Review” as complete.
For assistance with any steps above, contact Shireen Awad, Administrator of Instructional
Systems and Pathways Innovation.
CPL Internal Workflow: Non-Veteran Student
This workflow begins when a student submits a CPL Request Form and ends when Admissions
and Records adds approved student credit to the transcript and to Colleague.
01 CPL Request Submission
Support area
Student submits
Action
Student submits CPL Request Form.
New students must first apply to Chaffey College through CCCApply.
MAP student record is created by CPL Counselor.
MAP system
Mark Step 1 as completed. Forward to CPL Counselor.
Petition form
No action.
02 Counseling Review
Support area
CPL Counselors and Student
Action
Meet with student to review program of study.
Verify or create educational plan.
Identify appropriate CPL credit application.
MAP system
Mark Step 2/3 as completed.
Petition form
No action.
03 New Articulation Process
Support area
Admin, ISPI
Action
Create MAP exhibit for unarticulated student evidence.
Monitor faculty approval workflow.
Inform CPL Counselor if articulation is approved or denied.
MAP system
Mark Step 3 as completed.
Petition form
No action.
04 Faculty Assessment
Support area
Faculty, Student, and CPL Counselor
Action
Faculty conduct CPL assessment, such as Credit by Exam, Industry Credential, Portfolio,
or Other Evidence.
Faculty assign grade or no grade.
Faculty notify CPL Counselor.
MAP system
Mark Step 4 as completed.
Petition form
No action.
05 Student Decision
Support area
Student and CPL Counselor
Action
Student accepts or declines CPL credit.
If accepted, CPL Counselor updates the educational plan and proceeds to transcription.
If declined, the student may choose to submit an appeal form.
Counselor facilitates appeal process.
MAP system
Mark Step 5 as completed. Forward to Admissions and Records.
Petition form
Mark “Counselor Grade Notification” as complete.
06 Transcription
Support area
Admissions and Records
Action
Add student credit to transcript and to Colleague.
MAP system
Mark Step 6 as completed.
Petition form
Admissions and Records marks “Admissions and Records Office” as complete.
Counselor marks “Counselor Review” as complete.
For assistance with any steps above, contact Shireen Awad, Administrator of Instructional
Systems and Pathways Innovation.
CPL Internal Workflow: High School Articulations
This workflow covers credit notification, new high school articulations, and MAP updates
for High School Articulation credit.
01 Credit Notification
Support area
High School Partnerships Office
Action
Notify Admissions and Records of students awarded credit through CX, High School Articulation.
Notify ISPI Administrator.
MAP system
No action.
02 New High School Articulations
Support area
New High School Articulations
Action
Notify ISPI Administrator via Formstack when articulations are created or revised.
MAP system
No action.
03 MAP Updates
Support area
Admin, ISPI
Action
Add student data to MAP.
Add new articulations to MAP.
MAP system
Mark all student records as transcribed.
No Counselor work is required in the Student Petition Form.
For assistance with any steps above, contact Shireen Awad, Administrator of Instructional
Systems and Pathways Innovation.
General Workflow and Positions in MAP
This workflow summarizes the MAP steps and lead positions for veteran and non-veteran
CPL processes.
01 CPL Docs Verified
MAP step
CPL Docs Verified
Lead positions
Veteran: Veterans Resource Center for JSTs and DD214.
Non-Veteran: CPL Counselor for CPL Request Form and evidence.
02 Educational Plan Completed
MAP step
Educational Plan Completed
Lead positions
Veteran: VA Counselors.
Non-Veteran: CPL Counselors.
03 Analysis Completed
MAP step
Analysis Completed
Lead positions
Faculty/Admin, ISPI approve or deny evidence and assign grade.
CPL Counselor or VA Counselor informs the student if articulation is approved.
04 Counselor Verified
MAP step
Counselor Verified
Lead positions
VA Counselor or CPL Counselor is notified of faculty decision and meets with the student.
05 Student/Counselor
MAP step
Student/Counselor
Lead positions
Student accepts or declines CPL credit or appeals.
If accepted, VA Counselor or CPL Counselor updates the educational plan.
Counselor facilitates appeal process.
06 Transcribed
MAP step
Transcribed
Lead positions
Admissions and Records adds student credit to transcript and to Colleague.
For assistance with any steps above, contact Shireen Awad, Administrator of Instructional
Systems and Pathways Innovation.
CPL Articulation Process in MAP: Initiator, Faculty, and Articulation Officer
This workflow describes the articulation process in MAP when a course exhibit does
not exist.
01 Articulation Initiation
Support area
Initiator
Action
CPL Counselor, VA Counselor, or ISPI Administrator may initiate articulation in MAP.
Initiate when course exhibit does not exist.
MAP system
Send to appropriate faculty.
02 Faculty Articulation Review
Support area
Faculty
Action
MAP notifies faculty of pending articulation.
Faculty approve or deny articulation.
If denied, the process ends.
MAP system
Leave comments and mark choice in MAP.
03 Final Review and Implementation
Support area
Articulation Officer
Action
If approved by faculty, the Articulation Officer completes final review of articulation.
Implement articulation in MAP.
MAP system
Mark as implemented.
No Counselor work is required in the Student Petition Form.
For assistance with any steps above, contact Shireen Awad, Administrator of Instructional
Systems and Pathways Innovation.
