What Happens After I Apply for CPL?

There are three Credit for Prior Learning (CPL) processes, depending on your CPL request:

  • AP, IB, and CLEP
  • Chaffey students (non-veteran)
  • Veteran students

For AP, IB, and CLEP Only (Standardized Exams):

  • The Transcript Evaluator Office/Admissions and Records will review and process your request.
  • You will be notified via your Chaffey email when your form has been processed.
  • Your test results can be viewed through the Chaffey Portal.

If your request cannot be processed, the Transcript Evaluator Office/Admissions and Records will note this on your Credit for Prior Learning Request Form and notify you through your Chaffey email.

Chaffey Student (All Other CPL Requests)

Once you submit your Credit for Prior Learning (CPL) request, here’s what to expect:

  1. We Review Your Request
    A CPL counselor will review your form and will connect with you to better understand your goals and prior experience.
  2. Meet with a Counselor
    You will meet with a CPL counselor to review your educational plan and explore how your prior learning can apply to your program.
  3. Faculty Evaluation
    If needed, faculty in your subject area will review your experience. Faculty will review your submitted evidence to determine if it meets the course learning outcomes and decide whether to award credit with a grade.

  4. You Make the Final Decision
    Once a decision is made, you will be notified and can choose to:

    • Accept the credit (go to step 5)
    • Decline the credit (CPL process ends)
    • Submit an optional appeal (A form will come soon. In the meantime, please contact your CPL counselor)
  5. Credit is Posted
    If you accept, your credit will be added to your transcript and applied to your educational plan.

Veteran Chaffey Student

If you are a veteran or active-duty student, your process includes additional support:

  1. Military Records Review
    Your Joint Services Transcript (JST) and/or DD214 will be reviewed for eligible credit.
  2. Meet with a VA Counselor
    A VA counselor will work with you to review your program and identify CPL opportunities based on your military experience.
  3. Faculty Review (if needed)
    If faculty have already approved credit recommendations, faculty review is no longer needed. New credit recommendations will require faculty approval.
  4. You Make the Final Decision
    You will be notified of eligible credit and can choose to:
    • Accept the credit (go to step 5)
    • Decline the credit (CPL process ends)
    • Submit an optional appeal (A form will come soon. In the meantime, please contact your VA counselor)
  5. Credit is Posted
    If accepted, your credit will be added to your transcript and applied to your educational plan.

Chaffey's Internal CPL Workflows

The CPL intake workflows (PDF), developed and approved by the CPL Strike Team, provide a consistent and student-centered process across the college. These workflows define roles and responsibilities across departments to support accurate evaluation, clear communication, and timely processing while maintaining academic integrity.

CPL Internal Workflow: Veteran Student

This workflow begins with Admissions and Records identifying veteran applicants and ends with Admissions and Records and the Transcript Evaluator adding approved credit to the transcript and Colleague.

  1. 01 Weekly Veteran Applicant Intake

    Support area
    Admissions and Records
    Action
    • Identify applicants with military or veteran status in CCCApply.
    • Identify students who opted in for JST download.
    • Provide list to Veterans Resource Center.
    • If a CPL Request Form is submitted, the Transcript Evaluator notifies VRC and creates the student record in MAP.
    MAP system
    No action.

  2. 02 Veteran Records Collection

    Support area
    Veterans Resource Center
    Action
    • Download JSTs for opt-in students from DoD.
    • Obtain DD214 from students.
    • Contact non-opt-in students to request JST access.
    • Upload JSTs to MAP. A student file is automatically created.
    MAP system
    Mark Step 1 as completed.

  3. 03 Counseling Review

    Support area
    VA Counselors
    Action
    • Meet with student to review program of study.
    • Create or verify educational plan.
    • Evaluate and identify CPL opportunities.
    • Review ACE recommendations.
    • Create MAP exhibit for new articulations when faculty approval is required.
    MAP system
    Mark Step 2 as completed.

  4. 04 Faculty and VA Counselor Review

    Support area
    Faculty and VA Counselors
    Action
    • Faculty review ACE recommendation in MAP.
    • Faculty approve or deny new articulation.
    • Approved ACE articulations do not require future faculty review.
    • If articulation is approved, the VA Counselor notifies the student.
    MAP system
    Mark Step 3 as completed.

  5. 05 Student Decision

    Support area
    Student and VA Counselor
    Action
    • Student accepts or declines CPL credit.
    • If accepted, VA Counselor updates the educational plan and proceeds to transcription.
    • If declined, student may choose to submit an appeal form.
    MAP system
    Mark Steps 4 and 5 as completed. Forward to Admissions and Records and the Transcript Evaluator.

  6. 06 Transcription

    Support area
    Admissions and Records and Transcript Evaluator
    Action
    Add student credit to transcript and to Colleague.
    MAP system
    Mark Step 6 as completed.

For assistance with any steps above, contact Shireen Awad, Administrator of Instructional Systems and Pathways Innovation.

CPL Internal Workflow: Non-Veteran Student

This workflow begins when a student submits a CPL Request Form and ends when approved credit is added to the transcript and Colleague.

  1. 01CPL Request Submission

    Support area
    Student and Transcript Evaluator
    Action
    • Student submits CPL Request Form.
    • New students must first apply to Chaffey College through CCCApply.
    • MAP student record is created.
    MAP system
    Mark Step 1 as completed. Forward to CPL Counselor.

  2. 02Counseling Review

    Support area
    CPL Counselors and Student
    Action
    • Meet with student to review program of study.
    • Verify or create educational plan.
    • Identify appropriate CPL credit application.
    MAP system
    Mark Step 2 as completed.

  3. 03New Articulation Process

    Support area
    CPL Counselors and Faculty
    Action
    • Create MAP exhibit for unarticulated student evidence.
    • Monitor faculty approval workflow.
    • Inform student if articulation is approved or denied.
    MAP system
    Mark Step 3 as completed.

  4. 04Faculty Assessment

    Support area
    Faculty, Student, and CPL Counselor
    Action
    • Faculty conduct CPL assessment, such as Credit by Exam, Industry Credential, Portfolio, or Other Evidence.
    • Faculty assign grade or no grade.
    • Faculty notify CPL Counselor.
    MAP system
    Mark Step 4 as completed.

  5. 05Student Decision

    Support area
    Student and CPL Counselor
    Action
    • Student accepts or declines CPL credit.
    • If accepted, CPL Counselor updates educational plan and proceeds to transcription.
    • If declined, student may choose to submit an appeal form.
    • Counselor facilitates appeal process.
    MAP system
    Mark Step 5 as completed. Forward to Admissions and Records and the Transcript Evaluator.

  6. 06Transcription

    Support area
    Admissions and Records and Transcript Evaluator
    Action
    Add student credit to transcript and to Colleague.
    MAP system
    Mark Step 6 as completed.

For assistance with any steps above, contact Shireen Awad, Administrator of Instructional Systems and Pathways Innovation.

CPL Internal Workflow: High School Articulations

  1. 01Credit Notification

    Support area
    High School Partnerships Office
    Action
    • Notify Admissions and Records of students awarded credit through CX, High School Articulation.
    • Notify ISPI Administrator.
    MAP system
    No action.

  2. 02New High School Articulations

    Support area
    New High School Articulations
    Action
    Notify ISPI Administrator via Formstack when articulations are created or revised.
    MAP system
    No action.

  3. 03MAP Updates

    Support area
    Admin, ISPI
    Action
    • Add student data to MAP.
    • Add new articulations to MAP.
    MAP system
    Mark all student records as transcribed.

For assistance with any steps above, contact Shireen Awad, Administrator of Instructional Systems and Pathways Innovation.

General Workflow and Positions in MAP

  1. 01CPL Docs Verified

    Lead positions
    • Veteran: VRC for JSTs and DD214.
    • Non-Veteran: Transcript Evaluator for CPL Request Form and evidence.

  2. 02Educational Plan Completed

    Lead positions
    • Veteran: VA Counselors.
    • Non-Veteran: CPL Counselors.

  3. 03Analysis Completed

    Lead positions
    • Faculty approve or deny evidence and assign grade.
    • CPL Counselor or VA Counselor informs student if articulation is approved.

  4. 04Counselor Verified

    Lead positions
    VA Counselor or CPL Counselor is notified of faculty decision and meets with student.

  5. 05Student/Counselor

    Lead positions
    • Student accepts or declines CPL credit or appeal.
    • VA Counselor or CPL Counselor updates educational plan if accepted.
    • Counselor facilitates appeal process.

  6. 06Transcribed

    Lead positions
    Admissions and Records and Transcript Evaluator add student credit to transcript and to Colleague.

For assistance with any steps above, contact Shireen Awad, Administrator of Instructional Systems and Pathways Innovation.

CPL Articulation Process in MAP

This workflow describes the articulation process in MAP for the Initiator, Faculty, and Articulation Officer.

  1. 01Articulation Initiation

    Support area
    Initiator
    Action
    • Transcript Evaluator, CPL Counselor, VA Counselor, or ISPI Administrator may initiate articulation in MAP.
    • Initiate when course exhibit does not exist.
    MAP system
    Send to appropriate faculty.

  2. 02Faculty Articulation Review

    Support area
    Faculty
    Action
    • MAP notifies faculty of pending articulation.
    • Faculty approve or deny articulation.
    • If denied, the process ends.
    MAP system
    Leave comments and mark choice in MAP.

  3. 03Final Review and Implementation

    Support area
    Articulation Officer
    Action
    • If approved by faculty, the Articulation Officer completes final review of articulation.
    • Implement articulation in MAP.
    MAP system
    Mark as implemented.

For assistance with any steps above, contact Shireen Awad, Administrator of Instructional Systems and Pathways Innovation.

 

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