Steps in Preparing Your Proposal

Any award made to Chaffey College represents a legally binding agreement between the college and the sponsoring agency. To protect the integrity and liability of the College, it is imperative that all grant proposals are fully vetted through the submission process and receive full authorization and support from the administration.

Common Elements in a Grant Proposal

Sponsors generally will provide specific instructions regarding proposal forms or formats, proposal content, page limitations, formatting and numbers of copies that should be submitted (for paper submissions). Proposals which do not conform to the sponsor’s guidelines are at risk for being returned without review. Therefore, it is in Chaffey’s best interest to ensure all proposals follow the sponsor's published guidelines exactly.

Guidance for drafting a realistic budget and budget justification

Biographical Sketches, Resumes & Curriculum Vitae - Some sponsors will require applicants to provide detailed information about the key personnel, including the project director, along with the proposal. Sponsors like the National Science Foundation and National Institutes of Health require detailed information in a specific format for the biographical sketches. Other sponsors may require a shorter resume-style versus longer, more detailed curriculum vitae.

Appendices - The appendices are used to include additional documents which support the objectives of the project. For example, they may include letters of commitment from the institution or partners, brochures, examples of exhibits, performances, etc. Some sponsors and programs disallow appendices and will disqualify proposals which include them, so read the application guidelines very carefully if you intend to include additional documentation.

Chaffey College as the Lead Institution

The following information must be received from each partner institution at least ten (10) full business days prior to the submission of an application to allow sufficient time to finalize the application and forms. While not all documents may be submitted to the sponsor, Chaffey College requires the following documentation to assure compliance with the government performance and reporting act and the college’s budgeting services and accounting policies.