Quality Control and Workflow

Web Content Contributors are responsible for determining their own internal workflow. It may be that the same person serves as the both editor and approver, or there may be multiple Contributor Level 1s who report to an Approver. Once these workflows are determined, Office of Strategic Communications will assist to make sure they are set up correctly in the OU Campus content management system.

Regardless of the structure, when your unit or department makes changes to existing pages, have a second person review the content before you publish it or request approval from Administrators. Make sure that you use the various OU Campus tools designed to help check spelling, accessibility, and other key areas before publishing a page.

If a blatant spelling mistake(s) or factual error(s) appear on a page, the Office of Strategic Communications will correct the page and advise the Content Contributor responsible to take more care when making or reviewing changes. If this is a recurring problem, Office of Strategic Communications will relay the concern to the manager of the area and may suspend editing privileges until it is resolved.

Establishing new pages, sections, or other large pieces of content representing a major change from existing design or development conventions will require the active involvement of the Office of Strategic Communications web team. Requests for new pages must be emailed to webmaster@chaffey.edu.

It is imperative that we all work together to keep the new website looking better every day. Office of Strategic Communications will occasionally review content updates and other information prior to being published for spelling, grammar, and style.


Chaffey College’s Office of Strategic Communications has access to all areas of the www.chaffey.edu website. To ensure quality control, Office of Strategic Communications will edit/alter content as needed for clarity, grammar, spelling, usage, and style as well as to conform to branding and naming conventions. Chaffey College reserves the right to revise or delete content on the www.chaffey.edu website and any correlating sub-sites as well as any external resources linked to or included in the www.chaffey.edu website or sub-sites.

Chaffey College provides computer services, networking and computer facilities to enhance the college’s educational and administrative processes. A timely response to alleged resource misuse or guideline infringement will be made. If the complaint is found to be valid, Chaffey College will take appropriate actions. If a page is removed from the Chaffey server because of a violation of district web policy, guidelines or procedures, the page developer will be notified.

The following are examples that violate the law, college policy, or both:

  • Libelous statements
  • Use and distribution of pirated software
  • Destructive software
  • Illegally used copyrighted images and text
  • Pornographic or lascivious text or images that are not part of course curriculum


Legal Compliance

All Chaffey College web page developers will adhere to relevant federal and state laws and the policies of the Chaffey Community College District.

Copyright and trademark laws apply to electronic publishing, as well as to print publishing. Unless exempted by law, or if they are not the holders of the copyright or trademark, page developers must have permission to publish the information, graphics, images, audio, or photographs on their pages. Electronic publications are subject to the same college policies and standards as print publications.

All page developers are responsible for compliance with Federal Rehabilitation Act (29 U.S.C. 794d), Section 508 regulations, World Wide Web Consortium (WC3) recommendations, and must ensure their web pages conform to Chaffey College aesthetic, technical and accessibility guidelines.