|
|
PURCHASING Receiving, Warehouse, Fixed Assets, and Surplus Property   INTRODUCTION The governing board of the Chaffey Community College District has adopted a centralized receiving policy whereby the District will take most, if not all, deliveries for the district at the central warehouse. The board has adopted policies and the campus is implementing procedures to meet these policy goals. Specific questions should be addressed to the Director of Purchasing. The Chaffey Purchasing philosophy is to maintain professional relationships with all vendors and contractors and to be receptive to new ideas, sources, and concepts. RECEIVING CAVEAT VENDOR! Deliveries made to the District to any location other than the central warehouse without an authorization from the Purchasing Department (unless so indicated on the purchase order) shall be considered the responsibility of the vendor/shipper and not an obligation of the District. Personal deliveries are prohibited, please make sure that all shipments are intended for Chaffey Community College District or one of its auxiliaries. CONSTRUCTION: General Contractors engaged in construction projects on campus are responsible for receiving their own equipment and materials at the construction site. Shippers/vendors should verify the contractor's name and exact location on campus for the delivery. The District will not accept deliveries for contractors working on campus. MSDS: Vendors are required to provide Material Safety Data Sheets (M.S.D.S.) from the manufacturer for all products that are hazardous, as defined by Title 8, California Code of Regulations. HAZARDOUS WASTE: Contractors transporting hazardous materials on or off campus must supply an approved manifest to the Director of Public Safety. THINGS YOU NEED TO KNOW DELIVERIES: All materials shipped to the Chaffey College main campus shall be delivered to the main warehouse/receiving area, unless otherwise specified on the purchase order. The purchase order number must appear on all packages and packing slips. Receiving hours are 8:00 AM to 3:30 PM Monday through Friday. Click for Campus Map and Directions INVOICES: Separate invoices for shipping charges may be submitted only when authorized on the purchase order. To expedite payment, service providers must file a standard IRS form W-9 with the district. All original invoices should be directed to Accounts Payable and shall include the purchase order or contract number. STORES The District has adopted a just-in-time purchasing philosophy for high usage items. Office Depot is the selected vendor for all Chaffey College office supplies and standard furniture items. FIXED ASSETS The District maintains a perpetual inventory of all assets, including buildings, owned by the college. Equipment over $500 is tagged and entered into the Fixed Asset Inventory system upon arrival. All movement of equipment on campus must be documented on a Asset Transfer Request Form. Items no longer needed will be processed through the warehouse and taken to Surplus Property upon receipt of an approved Asset Retirement Report. SURPLUS PROPERTY Please visit the Surplus Property page for information on items that are no longer needed by the District. Thank you for visiting. John
Martinez Jeffrey K. Saito CHAFFEY COMMUNITY COLLEGE DISTRICT 5885 Haven Avenue, Rancho Cucamonga, CA 91737-3002 phone: 909/652-6706
|
|||
|
|
||||
