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Policies and Administrative Procedures


THE POLICY AND PROCEDURE REVIEW PROCESS


Chaffey Community College District Board Policies and Administrative Procedures

Please be advised that all of the District's Board Policies and Administrative Procedures are currently being updated. As current policies are revised and new policies are written, they will be approved by the Governing Board and posted via a link from the Governing Board's website. Administrative Procedures will go to the President's Cabinet and will be posted after Cabinet approval. Chaffey College Policies and Procedures are being renumbered to conform with the Community College League of California (CCLC) Policy and Procedure Service's numbering system. Policies and Procedures will reference the former Chaffey College policy or procedure number.


Board Policy

Board policy is the voice of the Governing Board and defines the general goals and acceptable practices for the operation of the District. It implements federal and state laws and regulations. The Governing Board, through policy, delegates authority to and through the Superintendent/President to administer the District. The Superintendent/President and District employees are responsible to reasonably interpret Board policy as well as other relevant laws and regulations that govern the District.


Administrative Procedure

Administrative procedures implement Board policy, laws, and regulations. They address how the general goals of the District are achieved and define operations of the District. They include details of policy implementation, responsibility, accountability, and standards of practice. Although procedures may be developed by the Superintendent/President, managers, faculty members, staff members, and students, it is the administrators/managers who are held responsible for upholding the specific information delineated in the procedures. Procedures do not require Governing Board action.


Under Consideration

Policies and procedures that are currently under review and "sunshining" may be found with this link: UNDER REVIEW


Archives

The policies and procedures that were adopted under the
former numbering system may be found here:

Board Policies
Administrative Procedures


Links to approved policies and procedures are below. (Items that do not have active links are in the review process.)


  Board Policies
  Administrative Procedures
Chapter 1 The District      
BP 1100 The Chaffey Community College District      
BP 1200 Institutional Mission      
BP 1250 Board Goals for Student Success      
BP 1400 Core Values      
         
Chapter 2 Governing Board      
BP 2010 Governing Board Membership      
BP 2015 Student Trustee      
BP 2100 Governing Board Elections      
BP 2105 Election of Student Trustee   AP 2105 Election of Student Trustee
BP 2110 Vacancies on the Governing Board   AP 2110 Vacancies on the Governing Board
BP 2200 Governing Board Duties and Responsibilities   AP 2200 Governing Board Duties and Responsibilities
BP 2210 Officers      
BP 2220 Committees of the Governing Board      
BP 2305 Annual Organizational Meeting      
BP 2310 Regular Meetings of the Governing Board      
BP 2315 Closed Sessions      
BP 2320 Special, Emergency, and Adjourned Meetings   AP 2320 Special, Emergency, and Adjourned Meetings
BP 2330 Quorum and Voting      
BP 2340 Agendas   AP 2340 Agendas
BP 2345 Public Participation at Governing Board Meetings      
BP 2350 Speakers      
BP 2355 Decorum      
BP 2360 Minutes   AP 2360 Minutes
BP 2365 Recording   AP 2365 Recording
BP 2410 Board Policies and Administrative Procedures   AP 2410 Board Policies and Administrative Procedures
BP 2420 Superintendent/President Support to the Governing Board      
BP 2430 Delegation of Authority to the Superintendent/President      
BP 2431 Superintendent/President Selection      
BP 2432 Superintendent/President Succession      
BP 2435 Evaluation of the Superintendent/President   AP 2435 Evaluation of the Superintendent/President
BP 2510 Participation in Shared Governance   AP 2510 Participation in Shared Governance
BP 2610 Presentation of Initial Collective Bargaining Proposals   AP 2610 Presentation of Initial Collective Bargaining Proposals
BP 2710 Conflict of Interest   AP 2710 Conflict of Interest
      AP 2712 Conflict of Interest Code
      AP 2714 Distribution of Tickets or Passes
BP 2715 Code of Ethics/Standards of Practice      
BP 2716 Political Activity      
BP 2717 Personal Use of Public Resources      
BP 2725 Governing Board Member Compensation      
BP 2730 Governing Board Member Health Benefits      
BP 2735 Governing Board Member Travel   AP 2735 Governing Board Member Travel
BP 2740 Governing Board Education      
BP 2745 Governing Board Self-Evaluation      
         
Chapter 3 General Institution      
BP 3050 Institutional Code of Ethics    AP 3050 Institutional Code of Ethics 
BP 3100 Organizational Structure    AP 3100 Organizational Structure 
BP 3200 Accreditation    AP 3200 Accreditation 
BP 3250 Institutional Planning    AP 3250 Institutional Planning 
BP 3280 Grants   AP 3280 Grants
BP 3300 Public Records   AP 3300 Public Records 
BP 3310 Records Retention and Destruction    AP 3310 Records Retention and Destruction 
BP 3350 Public Information       
BP 3410 Nondiscrimination    AP 3410 Nondiscrimination 
BP 3420 Equal Employment Opportunity    AP 3420 Equal Employment Opportunity 
BP 3430 Prohibition of Harassment    AP 3430 Prohibition of Harassment 
      AP 3435 Discrimination and Harassment Investigations 
BP 3440 Service Animals   AP 3440 Service Animals
BP 3500 Campus Safety   AP 3500 Campus Safety
BP 3501 Campus Security and Access   AP 3501 Campus Security and Access
BP 3505 Emergency Operations Plan   AP 3505 Emergency Operations Plan
BP 3510 Workplace Violence Prevention Plan   AP 3510 Workplace Violence Prevention Plan
BP 3515 Reporting of Crimes   AP 3515 Reporting of Crimes 
      AP 3516 Registered Sex Offender Information 
BP 3518 Child Abuse Reporting    AP 3518 Child Abuse Reporting 
BP 3520 Local Law Enforcement   AP 3520 Local Law Enforcement
BP 3530 Weapons on Campus    AP 3530 Weapons on Campus
BP 3540 Sexual and Other Assaults on Campus    AP 3540 Sexual and Other Assaults on Campus 
BP 3550 Drug Free Environment and Drug Prevention Program   AP 3550 Drug Free Environment and Drug Prevention Program
BP 3560 Alcoholic Beverages   AP 3560 Alcoholic Beverages
BP 3570 Smoking on Campus   AP 3570 Smoking on Campus
BP 3600 Auxiliary Organizations   AP 3600 Auxiliary Organizations
BP 3710 Securing of Copyright   AP 3710 Securing of Copyright
BP 3715 Intellectual Property   AP 3715 Intellectual Property
BP 3720 Computer and Network Use    AP 3720 Computer and Network Use
      AP 3750 Use of Copyrighted Material
BP 3810 Claims Against the District    AP 3810 Claims Against the District
BP 3820 Gifts   AP 3820 Gifts
BP 3900 Speech: Time, Place, and Manner   AP 3900 Speech: Time, Place, and Manner
         
Chapter 4 Instruction      
BP 4010 Academic Calendar    AP 4010 Academic Calendar 
BP 4020 Program, Curriculum, and Course Development   AP 4020 Program and Curriculum Development 
      AP 4021 Program Discontinuance
      AP 4022 Course Approval
BP 4025 Philosophy and Criteria for Associate Degree and General Education   AP 4025 Philosophy and Criteria for Associate Degree and General Education 
BP 4030 Academic Freedom      
BP 4040 Library Services   AP 4040 Library Services 
BP 4050 Articulation   AP 4050 Articulation 
BP 4070 Auditing and Auditing Fees    AP 4070 Auditing and Auditing Fees 
BP 4100 Graduation Requirements for Degrees and Certificates    AP 4100 Graduation Requirements for Degrees and Certificates 
      AP 4101 Independent Study
      AP 4102 Career Technical Programs
      AP 4103 Work Experience
      AP 4104 Contract Education 
      AP 4105 Distance Education  
BP 4110 Honorary Degrees    AP 4110 Honorary Degrees 
BP 4220 Standards of Scholarship      
      AP 4222 Foundation (Basic Skills) Coursework
BP 4225 Course Repetition   AP 4225 Course Repetition
BP 4226 Multiple and Overlapping Enrollments   AP 4226 Multiple and Overlapping Enrollments
      AP 4227 Repeatable Courses
      AP 4228 Course Repetition - Significant Lapse of Time
      AP 4229 Course Repetition - Variable Units
BP 4230 Grading and Academic Record Symbols   AP 4230 Grading and Academic Record Symbols 
BP 4231 Grade Changes   AP 4231 Grade Changes
      AP 4232 Pass/No Pass
BP 4235 Credit by Examination   AP 4235 Credit by Examination 
BP 4240 Academic Renewal    AP 4240 Academic Renewal 
BP 4250 Probation, Disqualification, and Readmission    AP 4250 Probation 
      AP 4255 Disqualification and Dismissal 
BP 4260 Prerequisites and Co-requisites   AP 4260 Prerequisites and Co-requisites
BP 4300 Field Trips and Excursions   AP 4300 Field Trips and Excursions
BP 4400 Community Education Program   AP 4400 Community Education Program
BP 4500 Student News Media   AP 4500 Student News Media
         
Chapter 5 Student Services      
BP 5010 Admissions and Concurrent Enrollment   AP 5010 Admissions 
      AP 5011 Admission and Concurrent Enrollment of High School and Other Young Students
BP 5012 International Students   AP 5012 International Students
BP 5013 Students in the Military   AP 5013 Students in the Military
BP 5015 Residence Determination   AP 5015 Residence Determination
BP 5020 Nonresident Tuition   AP 5020 Nonresident Tuition
BP 5030 Fees   AP 5030 Fees  
      AP 5031 Instructional Materials Fees
BP 5035 Withholding of Student Records      AP 5035 Withholding of Student Records 
BP 5040 Student Records, Directory Information, and Privacy   AP 5040 Student Records, Directory Information, and Privacy
      AP 5045 Student Records - Challenging Content and Access Log
BP 5050 Matriculation    AP 5050 Matriculation 
BP 5052 Open Enrollment    AP 5052 Open Enrollment
BP 5055 Enrollment Priorities   AP 5055 Enrollment Priorities 
      AP 5070 Attendance
      AP 5075 Course Adds and Drops
BP 5110 Counseling     AP 5110 Counseling 
BP 5120 Transfer Center     AP 5120 Transfer Center 
BP 5130 Financial Aid   AP 5130 Financial Aid 
BP 5140 Disability Programs and Services   AP 5140 Disability Programs and Services
BP 5150 Extended Opportunity Programs and Services   AP 5150 Extended Opportunity Programs and Services 
BP 5200 Student Health Services    AP 5200 Student Health Services 
BP 5205 Student Accident Insurance      
BP 5210 Communicable Disease    AP 5210 Communicable Disease 
BP 5300 Student Equity    AP 5300 Student Equity 
BP 5400 Associated Students Organization    AP 5400 Associated Students Organization 
BP 5410 Associated Students Elections    AP 5410 Associated Students Elections 
BP 5420 Associated Students Finance     AP 5420 Associated Students Finance 
BP 5500 Standards of Student Conduct   AP 5500 Standards of Student Conduct
BP 5510 Off-Campus Student Organizations   AP 5510 Off-Campus Student Organizations
      AP 5520 Student Discipline Procedures
      AP 5530 Student Rights and Grievances
BP 5570 Student Credit Card Solicitations   AP 5570 Student Credit Card Solicitations
      AP 5610 Voter Registration
BP 5700 Athletics     AP 5700 Athletics
BP 5800 Prevention of Identity Theft in Student Financial Transactions   AP 5800 Prevention of Identity Theft in Student Financial Transactions
         
Chapter 6 Business and Fiscal Affairs      
BP 6100 Delegation of Authority   AP 6100 Delegation of Authority 
BP 6150 Designation of Authorized Signatures   AP 6150 Designation of Authorized Signatures
BP 6200 Budget Preparation   AP 6200 Budget Preparation 
BP 6250 Budget Management   AP 6250 Budget Management 
BP 6300 Fiscal Management   AP 6300 Fiscal Management 
BP 6305 Reserves      
BP 6310 Accounting       
BP 6320 Investments   AP 6320 Investments 
BP 6330 Purchasing   AP 6330 Purchasing
BP 6340 Contracts   AP 6340 Bids and Contracts
      AP 6350 Contracts – Construction 
BP 6360 Contracts – Electronic Systems and Materials    AP 6360 Contracts – Electronic Systems and Materials 
BP 6365 Contracts – Accessibility of Information Technology    AP 6365 Contracts – Accessibility of Information Technology
      AP 6370 Contracts – Personal Services 
BP 6400 Audits   AP 6400 Audits 
BP 6450 Wireless or Cellular Telephone Use   AP 6450 Wireless Or Cellular Telephone Use
BP 6500 Property Management   AP 6500 Property Management 
BP 6520 Security for District Property   AP 6520 Security for District Property 
      AP 6530 District Vehicles
      AP 6535 Use of Non-Computer Related District Equipment
BP 6540 Insurance   AP 6540 Insurance 
BP 6550 Disposal of Property   AP 6550 Disposal of Property 
BP 6600 Capital Construction   AP 6600 Capital Construction  
BP 6620 Naming of Facilities   AP 6620 Naming of Facilities 
BP 6700 Civic Center and Other Facilities Use   AP 6700 Civic Center and Other Facilities Use
BP 6740 Citizens' Bond Oversight Committee   AP 6740 Citizens' Bond Oversight Committee
BP 6750 Parking   AP 6750 Parking
BP 6800 Occupational Health and Safety   AP 6800 Occupational Health and Safety  
      AP 6850 Hazardous Materials
BP 6900 Bookstore   AP 6900 Bookstore
         
Chapter 7 Human Resources      
BP 7100 Commitment to Diversity      
BP 7110 Delegation of Authority   AP 7110 Delegation of Authority
BP 7120 Recruitment and Selection   AP 7120 Recruitment and Selection
      AP 7125 Verification of Eligibility for Employment 
BP 7126 Applicant Background Investigations and Reference Checks    AP 7126 Applicant Background Investigations and Reference Checks 
BP 7130 Compensation    AP 7130 Compensation 
BP 7140 Collective Bargaining       
      AP 7145 Personnel Files
BP 7150 Evaluation and Professional Growth   AP 7150 Evaluation
      AP 7160 Professional Development
BP 7210 Academic Employees       
      AP 7211 Faculty Service Areas, Minimum Qualifications, and Equivalencies
      AP 7212 Temporary Faculty
      AP 7215 Academic Employees: Probationary Contract Faculty 
      AP 7216 Academic Employees: Grievance Procedure for Contract Decisions
BP 7230 Classified Employees        
      AP 7231 Seniority
      AP 7232 Classification Review
      AP 7233 Claims for Work Out of Classification
      AP 7234 Overtime
      AP 7236 Substitute and Short Term Workers
BP 7240 Confidential Employees   AP 7240 Confidential Employees
BP 7250 Educational Administrators    AP 7250 Educational Administrators
BP 7260 Classified Supervisors, Managers and Administrators    AP 7260 Classified Supervisors, Managers and Administrators
BP 7270 Student Workers    AP 7270 Student Workers 
BP 7310 Nepotism     AP 7310 Nepotism 
BP 7330 Communicable Disease    AP 7330 Communicable Disease 
BP 7335 Health Examinations       
      AP 7336 Certification of Freedom from Tuberculosis
BP 7337 Fingerprinting   AP 7337 Fingerprinting
BP 7340 Leaves    AP 7340 Leaves 
      AP 7341 Sabbaticals
      AP 7343 Industrial Accident and Illness Leave
      AP 7344 Notifying District of Illness
BP 7345 Catastrophic Leave Program      
      AP 7346 Employees Called to Military Duty
BP 7350 Resignations    AP 7350 Resignations 
BP 7360 Discipline and Dismissal - Academic Employees   AP 7360 Discipline and Dismissal - Academic Employees 
BP 7365 Discipline and Dismissal - Classified Employees   AP 7365 Discipline and Dismissal - Classified Employees 
BP 7370 Political Activity     AP 7370 Political Activity
      AP 7371 Personal Use of Public Resources 
BP 7380 Retired Academic Employees   AP 7380 Retired Academic Employees
      AP 7381 Health and Welfare Benefits
BP 7385 Salary Deductions       
BP 7400 Travel     AP 7400 Travel
      AP 7500 Volunteers
BP 7510 Domestic Partners      
BP 7600 District Police Department   AP 7600 District Police Department
BP 7700 Whistleblower Protection   AP 7700 Whistleblower Protection




Rev. 07/11/13


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