The name of this organization shall
be the Chaffey College Faculty Senate.
REPRESENTATION AND PURPOSE
The Faculty Senate shall represent
the Faculty (See definition of Faculty in Article III) in all academic
and professional matters as outlined in Title 5, Subchapter 2. Academic
Senates, 53200*, Subsection C., (1)-(11). Obligations and duties
shall also be fulfilled in Subsection 53201-53204*. In no way is
this section meant to hinder the Faculty Senate from taking its rightful
stand on an academic and professional matter. Definitions and responsibilities
may include or go beyond the following:
(1) Curriculum, including establishing
prerequisites and placing courses within disciplines
(2) Degree and certificate requirements
(3) Grading policies
(4) Educational program development
(5) Standards or policies regarding
student preparation and success
(6) District and college governance
structures, as related to faculty roles
(7) Faculty roles and involvement
in accreditation processes, including self study and annual reports
(8) Policies for faculty professional
(9) Processes for program review
(10) Processes for institutional
planning and budget development, and
(11) other academic and professional
matters as mutually agreed upon between the governing board and the academic
The word "Faculty" shall mean all
non-management, non-supervisory positions as outlined in Title 5, Section
The word "Electorate"
shall mean all tenure-track and tenured contract faculty.
The words “Adjunct Electorate” shall
mean all adjunct faculty.
Senate as authorized in Title 5, section 53201 and 53202*2 shall be composed
of two elected representatives, each with staggered two-year terms, from
each school and unit, three elected members-at-large for three-year terms,
two members-at-large representing the adjunct faculty for two-year terms,
the President for a two-year term plus one preceding year as President-Elect
for a total of three years, and the Chair of the Curriculum Committee for
a two-year term.
For the purpose
of providing Senate representation, each educational unit or school shall
elect two senators.
The officers of the Faculty Senate
shall be: President, Vice President or President-Elect, Secretary-Treasurer,
and Chair of the Curriculum Committee. Their duties shall be as follows:
a. President: The agenda for
each Senate meeting shall be determined by the President and shall include
any agenda items suggested by any Senator, faculty member, any Administrator,
or any member of the Governing Board. The President shall attend
regularly scheduled meetings with the Administration or the Governing Board
and shall attend all other meetings as directed by a majority of the Senate.
The President shall delegate a Senator to attend any meeting that he/she
or the Vice President or President-Elect is unable to attend. The
President shall carry out the duties as required under Title 5, 53200-53204*.
b. Vice President: The Vice
President shall serve during the first year of the President's term.
The Vice President shall assume the duties of the President during the
President's absence. The Vice President shall be the chief election
officer for all elections conducted by the Faculty Senate except for election
of Senate officers.
c. President-Elect: The President-Elect
serves as Vice President during the second year of the President's term.
The President-Elect shall assume the duties as outlined in Section 4b.
The President-Elect shall serve in committee assignments and coordinate
with all Senate officers. During the second year of the President's
term, the President-Elect shall commence his/her President-Elect duties
in committee work and other appropriate leadership responsibilities.
The President-Elect then assumes the duties of President for a two-year
term of office.
The Secretary-Treasurer shall maintain all written records of the Faculty
Senate meetings and shall monitor the finances of the Faculty Senate.
shall meet once a week during the school year, or as needed. Meeting
times are from 12:30 until 1:55 p.m. on Tuesdays. Senate members
upon election should adjust their schedules in advance to meet these time
for the academic year shall meet in an organizational session at the first
regularly scheduled meeting of the Fall semester for the purpose of electing
Senate officers. The organizational meeting shall be called by and
presided over by the current President of the Faculty Senate.
c. Members of the faculty may attend
any meeting of the Faculty Senate. Individuals who are not members
of the Chaffey College faculty are welcome to attend any open Senate meeting.
However, the Senate may close any meeting or portion thereof to all but
members of the Electorate by a majority vote of the attending Senators.
A quorum shall consist of two-thirds
of the members of the Faculty Senate.
Any member of the Electorate shall
be eligible for election to the Faculty Senate. (See Article III,
Any member of Adjunct Electorate
shall be eligible for election as Adjunct Senator at large.
All elections to the Faculty Senate
shall be by secret ballot, unless unopposed. The unopposed candidate
shall be elected by acclamation.
A Senator shall be elected to a
two (2) year term of office beginning on July 1, with the following exceptions:
a. Senators-at-Large, who shall be
elected to a three (3) year term of office.
b. Alternate Senators (see Section
4 and Section 5) shall be elected for a term of office to be set by each
unit, but which shall not exceed two years.
c. If a vacancy or resignation occurs
during a Senate Officer's term of office, an election shall be held to
fill the remainder of the term. (Following the appropriate procedure).
shall elect two Senators and up to two Alternate Senators. The Vice
President or President-Elect of the Senate shall notify each unit of an
election not later than sixty days before the end of the Spring semester.
The senator whose term is not expiring shall administer its election.
The election shall be completed no later than thirty days before the end
of the Spring semester. Absentee ballots shall be provided to those
unit members who are unable to vote in person.
The Alternate Senator shall represent
the unit in the absence of one of the Senators, and shall, in the absence
of the Senator, have the same rights and privileges.
The entire Electorate shall elect
The Vice President
or President-Elect shall notify the Electorate of an election for Senators-at-Large
and request nominations not later than sixty days before the end of the
Spring semester. Nominations shall be submitted to the Vice President
or President-Elect. The Vice President or President-Elect shall develop
a nomination list, determine whether each nominee is currently employed
by the District in a faculty position and whether each nominee will accept
the position if elected. A final ballot shall be submitted to the entire
Electorate no later than thirty days before the end of the Spring semester.
Final ballots shall be returned to the Vice President and/or President-Elect
the Senate office and a committee designated by the Senate shall count
the ballots. A candidate receiving the most votes cast shall be elected.
The President of the Faculty Senate
shall be selected by the Electorate for a three-year term of service.
During the first year as President-Elect,
the individual will fulfill the responsibilities of Vice President.
At the completion of the year on July 1, the Vice President (President-Elect)
will assume the office of President for a two-year term.
In alternating years, when there
is no President-Elect, a Vice President will be elected from within and
by the membership of the Senate for a one-year term of office beginning
Likewise, the Secretary-Treasurer
of the Senate shall be elected from within and by the membership of the
Senate for a one-year term of office beginning July 1. Voting shall
be by secret ballot unless a candidate for an office is unopposed in which
case the nominee is elected by acclamation.
The Faculty Senate shall appoint
the Curriculum Committee Chair. The appointed Chair may be nominated
from the faculty at large.
faculty shall elect two Adjunct Senators-at-large and an alternate.
The Vice President or President-Elect of the Senate shall notify the Adjunct
faculty no later than sixty school days before the end of the Spring semester.
Nominations shall be submitted to the Vice President or President-Elect. The Vice President or President-Elect shall develop a nomination
whether each nominee is currently employed by the District
in a faculty position, and determine whether each nominee will accept the position
if elected. A final ballot shall be submitted to the Adjunct Electorate
no later than thirty school days before the end of the Spring semester.
Final ballots shall be returned to the Vice President and/or President-Elect
the Senate office and a committee designated by the Senate shall count
the ballots. The candidate receiving the most votes cast shall be elected,
and the candidate receiving the second most votes cast shall serve as alternate.
If a privileged motion is made and
seconded to recall an officer of the Senate, a vote must be taken on such
a motion at the next scheduled meeting of the Senate. A simple majority
of the total Senate membership is needed to recall a Senate officer.
An election will be held to replace the officer(s) removed at the same
For the office of President of the
Faculty Senate or President-Elect, a petition signed by 10% of the total
Electorate is necessary to initiate recall proceedings. The Faculty
Senate President-Elect, Vice President, or designated officer will conduct
a recall election not more than ten (10) school days after the receipt
of the petition to recall. The President, or President-Elect will
be recalled by a majority of the votes cast.
If a President is recalled, the
President-Elect, if there is no one designated, will assume the office
of President. In alternating years, nominations for President will
be solicited and submitted to the Vice President within five (5) school
days of notification. The Vice President shall develop a nomination
list, determine whether each nominee will accept the position if elected,
and shall send a sample ballot listing those willing to accept a nomination
to each member of the Electorate. This shall be done within five
(5) school days of receiving the nominations. A final ballot shall
be submitted to the entire Electorate no later than ten (10) school days
after the sample ballots are distributed.
Final ballots shall be returned
to the Vice President, and a committee designated by the Senate shall count
the ballots. A candidate receiving a majority of the votes cast shall
be elected. If no candidate receives a majority of the votes cast,
there shall be a run-off election between and among the candidates receiving
the greatest number of votes. If after the run-off, there is a tie-vote,
the winner will be determined by lot, the method to be determined by the
The Faculty Senate in compliance
with Title 5, Sections 53200*, Subsection C; and Section 53203*, Subsections
A, B, and F, shall be in joint consultation as part of its shared governance
The Faculty Senate shall have the
power to create such standing or temporary committees as it deems necessary.
Such committees shall be known as "Faculty Senate Committees" as opposed
to a "College Committee" which is a committee with representatives of various
Faculty representation on the Faculty
Senate and College Committee members shall be determined by a majority
of the Faculty Senate.
The membership on any Faculty Senate
Committee may be changed by a majority of the Faculty Senate.
The membership of faculty on any
college committee (with the exception of CCFA and its working committees)
shall be confirmed and/or approved by a simple majority of the Senate.
All faculty shall be informed and agree to their nomination prior to Senate
In accordance with Title 5, Section
53203*, the Senate may send committee recommendations directly to the Governing
Board or through an appointed agent of the Governing Board for their approval.
In order to implement its purpose,
the Faculty Senate may request information from or meet with (a) Governing
Board or any of its members, (b) administrative officers, or (c) any Chaffey
College or campus agency or its representatives.
A member of the Faculty Senate shall
attend all official meetings of the Governing Board to serve as a resource
person and representative of the Senate (See Article IV, Section 4).
Copies of all Faculty Senate minutes
and relevant communication shall be exchanged between the Senate and the
Administration, between the Senate and the Governing Board and shall be
distributed to all members of the Faculty and Administration.
a. At the request of either a majority
of the Faculty Senate or 10% of the Electorate, the Faculty Senate President
shall refer issues to the Electorate for discussion and consideration.
This procedure may be implemented by petition.
b. If a meeting of the Electorate
is requested under Section 5 (a), the Faculty Senate President shall send
to each member of the Electorate a written notice of the scheduled date
and time of the meeting. Such notification shall be submitted to
the Electorate no later than five (5) school days before the scheduled
meeting. The meeting shall be held within fifteen (15) school days
of the date the request was submitted to the Faculty Senate President.
c. All meetings of the Electorate
under section 5 (b) shall be presided over by the Senate President or by
his/her appointee and shall be regulated by the same procedural rules that
govern meetings of the Senate.
d. Any resolution passed at such
a meeting by a majority of those present but not less than one-third of
the total Electorate shall be binding on the Faculty Senate. A member
of the Electorate must be physically present in order to vote.
All matters not specifically proved
for in this Constitution or its by-laws shall be resolved according to
Robert's Rules of Order (latest edition).
PROCEDURES FOR AMENDMENT
Amendments to this Constitution
may be proposed by a simple majority of the Faculty Senate or by a written
petition signed by one-tenth of the Electorate.
All proposed amendments shall be
presented in writing to the Electorate at least ten (10) school days prior
to voting. The Faculty Senate shall conduct the election, which shall
be held within twenty (20) school days after the proposal has been presented
to the Electorate.
A simple majority vote of the Electorate
shall be required to amend this Constitution.
The Faculty Senate may develop and
establish a set of by-laws.
The adoption of by-laws shall require
a simple majority vote of the total Faculty Senate.
RATIFICATION AND ADOPTION
This Faculty Senate Constitution
shall be adopted upon approval of a two-thirds vote of the total Electorate.
The Constitution was ratified by the Board in 1964. Any subsequent changes or amendments will be presented to the Governing Board as an information item but will not require board actioin; see Section 53206 (a) (b)*.