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 Faculty Senate By-Laws Revised and approved, September 2, 2003 Selection and Duties President Vice President Vice President/President-Elect Secretary-Treasurer Curriculum Committee Chairperson Unit Senator Senator-at-Large Adjunct Senator-at-Large Procedures Agenda Format Minutes Guidelines and Format Minutes Mailing List FACULTY SENATE PRESIDENT SELECTION PROCEDURE The selection of the Senate President shall follow the guidelines listed in Article V, Section 8 of the Senate Constitution. REASSIGNED TIME The President is given .75 FTE of reassigned time per year during his/her term of office. DUTIES AND RESPONSIBILITIES 1. Shall carry out the duties of the Faculty Senate as outlined in Title 5, Subsection 2, 53200. 2. Shall represent the Faculty Senate at official meetings of the Governing Board and serve as a resource person, or shall appoint a designee to do so. 3. Shall preside over all meetings of the Faculty Senate. 4. Shall send to each member of the Senate a written notice of the scheduled date and time of meetings. 5. Shall refer issues to the Senate for discussion and consideration. 6. Shall determine the agenda for each Senate meeting and include items suggested by any senator, any faculty member, any administrator, or any member of the governing board, as the President sees fit. 7. Shall meet with the President and Executive Vice President of Instruction at regular intervals. 8. Shall issue appropriate communiqués to the faculty. 9. Shall attend committee meetings as designated by the Senate, including but not limited to Senate, Board meetings, College Council, Budget, and President's Cabinet. 10. Shall attend additional committee meetings either as a member or an observer as circumstances require. 11. Shall meet at regular intervals with the CCFA President to provide clarification and information on issues and to act, proforma, in a liaison capacity with the CCFA President. 12. Shall disseminate information to the general faculty. 13. Shall see that minutes are written and distributed prior to the following meeting. The next meeting's agenda should be included. 14. The immediate past President shall be encouraged to attend Senate meetings for one year. FACULTY SENATE VICE PRESIDENT SELECTION PROCEDURE The Senate Vice President is nominated during the first year of the President's term and elected to serve during the first year of the President's term. He/she is elected for a one-year term from and by the new Senate membership at the organizational meeting. REASSIGNED TIME The Vice President is given reassigned time during his/her term of office as provided by the current labor agreement or in a Memorandum of Understanding attached to it. Should the Vice President be compelled to assume the duties of President (see 1 below), he/she shall receive compensation as specified in the current labor agreement or in a Memorandum of Understanding attached to it. DUTIES AND RESPONSIBILITIES 1. Shall assume the duties and responsibilities of the President if the President is absent or unable to fulfill them. 2. Shall conduct elections of President elect, Senators-at-Large, Adjunct Senator, Faculty Lecturer of the Year, Professional Relations, and other contests as necessary following procedures described in the Faculty Senate Constitution. 3. Shall work with the President, Secretary-Treasurer, and Curriculum Committee Chairperson. 4. Shall provide appropriate leadership on campus in committee assignments. 5. Shall continue his/her role as Unit Senator or Senator-at-Large. FACULTY SENATE PRESIDENT-ELECT SELECTION PROCEDURE The Senate President-Elect is nominated and elected to serve at the end of the first year of the President's term as provided in Article V, Section 8 of the Senate Constitution. REASSIGNED TIME The President-Elect is given reassigned time as Vice President during his/her term of office as provided in the current labor agreement or in a Memorandum of Understanding attached to it. Should the President-Elect be compelled to assume the duties of President (see 2 below), he/she shall receive compensation as specified in the current labor agreement or in a Memorandum of Understanding attached to it. DUTIES AND RESPONSIBILITIES 1. Shall serve as President of the Faculty Senate at the end of the Vice President/President-Elect's term. 2. Shall assume the duties and responsibilities of the President if the President is absent or unable to fulfill them. 3. Shall conduct elections of President elect, Senators-at-Large, Adjunct Senator, Faculty Lecturer of the Year, Professional Relations, and other contests as necessary following procedures described in the Faculty Senate Constitution. 4. Shall work with the President, Secretary-Treasurer, and Curriculum Committee Chairperson. 5. Shall provide appropriate leadership on campus in committee assignments. FACULTY SENATE SECRETARY-TREASURER SELECTION PROCEDURE The Senate Secretary-Treasurer is nominated and elected for a one-year term from and by the new Senate membership at the organizational meeting. REASSIGNED TIME The Secretary-Treasurer is given reassigned time during his/her term of office as provided in the current labor agreement or in a Memorandum of Understanding attached to it. DUTIES AND RESPONSIBILITIES OF SECRETARY-TREASURER 1. Shall be responsible for writing and maintaining minutes and a permanent record of all Faculty Senate meetings including posting of minutes on the Senate website. 2. Shall be responsible for maintenance and accounting of accounts. 3. Shall work with the President, Vice President and/or President- Elect and Curriculum Committee. 4. Shall continue his/her role as Unit Senator or Senator-at-Large. CURRICULUM COMMITTEE CHAIRPERSON SELECTION PROCEDURE The Faculty Senate and College Administration shall mutually agree on the selection of the Curriculum Committee Chairperson. The term of office is unspecified. REASSIGNED TIME The Curriculum Committee Chairperson is given 0.50 reassigned time during his/her term of office. DUTIES AND RESPONSIBILITIES A. Philosophical Duties 1. Shall provide leadership among units in an effort to develop a coordinated curriculum. 2. Shall provide leadership in the development and planning of a college-wide curriculum. 3. Shall take an active facilitative role in the development of innovative curricula. 4. Shall oversee the updating of curriculum in relation to programs on campus. B. Maintenance Duties 1. Shall oversee the maintenance of the college curriculum. 2. Shall plan, organize, and preside over Curriculum Committee meetings. 3. Shall refer issues to the Curriculum Committee for discussion and consideration. 4. Shall conduct periodic reviews of the college curriculum. 5. Shall attend the following meetings: a. Faculty Senate b. Educational Services Council c. Curriculum Committee d. Calendar Committee 6. Shall attend local and state committee meetings as circumstances are deemed appropriate and necessary. C. Committee Duties 1. Shall determine agenda for each meeting of the committee. 2. Shall write and distribute minutes of each meeting. 3. Shall assemble and present new and revised course proposals to e Committee for approval during each curriculum cycle. 4. Shall assemble and maintain a summary sheet of new and revised courses while Committee deliberations proceed. UNIT SENATOR SELECTION PROCEDURE Each unit elects two Faculty Senators on staggered two-year terms as well as Alternates for a two-year term using its own election procedures (see Article 5, Section 4). The terms of the Unit Senators are staggered to insure continuity. REASSIGNED TIME Unit Senators are given no reassigned time during their terms of office. DUTIES AND RESPONSIBILITIES 1. Shall represent the interests and concerns of their unit at the Faculty Senate meetings. 2. Shall be responsible for communication of information from the Senate to their constituents. Senators should request to be placed on the agenda for the unit meeting. 3. Shall be assigned to participate on Senate committees and contribute to the formation of Senate policy, positions and recommendations. 4. Should also participate in Senate sponsored activities and may represent Chaffey College Faculty Senate to the statewide Academic Senate and/or other outside agencies. SENATOR-AT-LARGE SELECTION PROCEDURE The three Senators-at-Large are elected for staggered three-year terms by the entire faculty. Each year, the Vice President and/or President-Elect of the Senate conducts an election for one of these positions. REASSIGNED TIME Senators-at-Large are given no reassigned time during their terms of office. DUTIES AND RESPONSIBILITIES 1. Shall represent the interests and concerns of the entire faculty at the Faculty Senate meetings. 2. Shall be responsible for communication of information from the Senate to their constituents. 3. Shall be assigned to participate on Senate committees and contribute to the format of Senate policy, positions, and recommendations. 4. Should also participate in Senate sponsored activities and may represent Chaffey College Faculty Senate to the statewide Academic Senate and/or other outside agencies. ADJUNCT SENATOR-AT-LARGE SELECTION PROCEDURE The Adjunct Senator-at-large is elected for a two -year term by the entire adjunct faculty as provided in Article V, Section 10 of the constitution. REASSIGNED TIME The adjunct senator-at-Large is given no reassigned time during her/his term of office. DUTIES AND RESPONSIBILITIES 1. Shall represent the interests and concerns of the entire adjunct faculty at the Faculty Senate meetings. 2. Shall be responsible for communication of information from the Senate to adjunct constituents. 3. Shall be assigned to participate on Senate committees and contribute to the format of Senate policy, positions, and recommendations. 4. Should also participate in Senate sponsored activities and may represent Chaffey College Faculty Senate to the statewide Academic Senate and/or other outside agencies. What follows is the suggested format for the agenda and minutes of each meeting FACULTY SENATE AGENDA LOCATION OF MEETING DATE OF MEETING I. P.E. (12:30 P.M.) II. CALL TO ORDER (12:41 P.M.) III. APPROVAL OF PREVIOUS MINUTES AND CONSENT AGENDA IV. CONSENT AGENDA ß Verification of elections ß Approval of funding for events/occasions ß Approval of Faculty representatives for committee service V. REPORTS * President * Vice President * Curriculum * Coordinators VI. OLD BUSINESS VII. NEW BUSINESS VIII. ANNOUNCEMENTS IX. FLOOR ITEMS X. ADJOURNMENT (2:00 P.M.) MINUTES The following are guidelines for the minutes of each meeting. The Senate minutes are a valuable and necessary record of meetings as they: a) are a record of business that has been completed. b) form a record of the issues with which the Senate has dealt. c) summarize the meeting for anyone absent or interested in the proceedings. d) facilitate continuity from meeting to meeting. Therefore, the minutes should be clear, coherent, concise and accurate. This is normally the responsibility of the Faculty Senate Secretary-Treasurer. What the Minutes Should Include The minutes of the Senate are not a court record. Rather, they are a summary of what took place at each meeting. As such, specific dialogue is not necessary to record, nor are names necessary to mention except when an individual is the proponent of a motion, a resolution, or a significant course of action to be undertaken by the Senate. The Senate minutes should include information such as: a) members present or absent at each meeting. b) unit/areas that have not been represented for an extended period of time. c) date of the meeting. d) exact time the meeting began and ended. e) President's report. f) Vice President's report. g) information items. h) synopsis of the discussion about each topic. i) motions made, seconded, and action taken. j) resolutions in their entire form. k) members who proposed and seconded a resolution. FACULTY SENATE MINUTES DATE Members Present: Members Absent: Alternates Present: Visitors Present: I. P.E. II. CALL TO ORDER III. APPROVAL OF MINUTES AND CONSENT AGENDA IV. CONSENT AGENDA V. REPORTS * President * Vice President * Curriculum * Coordinators VI. OLD BUSINESS VII. NEW BUSINESS VIII. ANNOUNCEMENTS IX. FLOOR ITEMS X. ADJOURNMENT The meeting was adjourned at 2:00 p.m. Respectfully submitted by, ____________________________________ NAME, Recording Secretary ____________________________________ NAME, Secretary/Treasurer MINUTES AND MAILING LIST The Minutes of the Faculty Senate meeting are customarily mailed and/or e-mailed to: a) All Faculty b) College President c) College Administrators d) CCFA President e) Governing Board members f) Student Government President g) Classified Senate President The officially approved minutes shall be maintained in a permanent log in the Faculty Senate office and posted on the Senate website. |
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