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ACADEMIC PROBATION AND DISMISSAL

Chaffey College is committed to helping you accomplish your educational goals. The pathway to these goals sometimes involves overcoming challenges and obstacles to success. When those challenges result in a substandard academic performance, programs and services are available to help you get back on track to your SUCCESS!

In its quest to help insure you are making progress, Chaffey employs policies and procedures that monitor your progress and encourage you to utilize the many support services that can help you along the way. Probation and Dismissal Policies are mandated by the State of California to inform you when your academic progress is faltering and give you direction on what you can do to regain good standing. There are three levels of probation addressed by these policies.



LEVEL 1 PROBATION
  • Academic Probation: A student who has completed 12 semester units as shown by the official academic record and has earned a cumulative grade point average below 2.0 in all units.

  • Progress Probation: A student who has enrolled in a total of at least 12 semester units as shown by the official academic record and the percentage of W, I, NP and/or NC grades reaches or exceeds fifty percent (50%) of all units in which the student has enrolled (Chaffey College Catalog, 2013-2014, page 30) http://www.chaffey.edu/schedule/cat_12-13_full.pdf .
New Legislation affecting students on probation-Student Succcess Act of 2012 (SB 1456)

The State of California recently passed legislations requiring Chaffey to remove students from prioritized registration if they are on two or more consecutive semesters of probation. Prioritized registration is the process by which the college assigns appointments for students to register. Continuing students are given appointments based on the number of units completed in prior semesters. The more units earned the earlier the registration date. You are at risk of losing your prioritized registration!

What do I need to do to avoid the loss of prioritizes registration?

You will not lose your registration priority if you get off probation by earning a cumulative GPA of 2.0 or have less than 50% of your grades earned in W, I, NC, and NP grades by the end of the semester you were notified of being on 1st level probation.

If you continue on probation to the 2nd level, you will lost your prioritized registration. You may petition to appeal the loss of prioritized registration if one of the following applies to your circumstances:
A.) Earning a 2.0 GPA in courses completed the immediate semester prior to advancing to 2nd level or dismissed standing.
B.) Have extenuating circumstances such as hospitalization, death in the family, and/or military deployment. These circumstances must be verifiable with official documentation.

Make every effort to earn a minimum term GPA or 2.0 in the semester you receive notification of your 1st level probation standing. At a minimum, you can use this to appeal the loss of your prioritized registration if you advance to 2nd level probation.

What happens when I get on Level 1 Probation?

Once you improve your cumulative grade point average to above 2.0 and/or complete and have over 50% of the units you've attempted in earned grades that are not W's, I, NP, and/or NC, you will be in good standing.
Can I do this in one semester?

Yes, you can get off probation with the grades you earn at the end of the semester that you receive your letter. If not, you will advance to the next level of probation.

How do I make an appointment for an Academic Success Workshop?

Click here to schedule an appointment for an Academic Success Workshop at the Rancho Campus.
To attend a workshop at the Chino or Fontana campuses, go to the Success Center at either of those locations and schedule an appointment in person.

How do I get off Level 1 Probation?

Once you improve your cumulative grade point average to above 2.0 and/or complete and have over 50% of the units you've attempted in earned grades that are not W's, I, NP, and/or NC, you will be in good standing.
Can I do this in one semester?

Yes, you can get off probation with the grades you earn at the end of the semester that you receive your letter. If not, you will advance to the next level of probation.

Can I do this in one semester?

Yes, you can get off probation with the grades you earn at the end of the semester that you receive your letter. If not, you will advance to the next level of probation.

Will I be blocked from registering?

You must attend an Academic Success Workshop and/or make an appointment to see a counselor. You will not be blocked from registering, but if you advance to the next level of probation you may lose access to prioritized registration.

Will this affect my financial aid?

Your academic performance is an essential component of eligibility for financial aid. The financial aid office uses its own probation and termination policies and procedures for students receiving financial aid. Consult the financial aid office about how your academic performance affects your eligibility for financial aid.

What happens if I don't get off probation by the end of the semester?

If you don't get off probation you will advance to second level probation. Another letter will be sent to you regarding this standing with information on what you must to do to regain good standing. In addition, you may lose access to prioritized registration.



LEVEL 2 PROBATION
  • Academic Probation: A student who has completed 12 semester units as shown by the official academic record and has earned a cumulative grade point average below 2.0 in all units for two consecutive semesters.

  • Progress Probation: A student who has enrolled in a total of at least 12 semester units as shown by the official academic record when the percentage of W, I, and/or NC grades reaches or exceeds fifty percent (50%) of all units in which the student has enrolled for two consecutive semesters(Chaffey College Catalog, 2013-2014, page 30).

"Warning"

Loss of Prioritized Registration


New Student Succcess Act of 2012 (SB 1456)

You may no longer participate in prioritized registration if you advance to 2nd level probation. The State of California recently passed legislation requiring Chaffey to remove students from prioritized registration if they are on two or more consecutive semesters of probation. Prioritized registration is the process by which the college assigns appointments for students to register. Continuing students are given appointments based on the number of units completed in prior semesters. The more units earned the earlier the registration date. Students on 2nd level probation will be given a registration appointment during the new and returning student registration period after continuing students register.

Petition to Appeal the Loss of Priority Registration (Click for more information)

Students may appeal the loss of prioritized registration under one or both of the following circumstances:
A.) Earning a 2.0 GPA in courses completed the immediate semester prior to advancing to 2nd level or dismissed standing.
B.) Have extenuating circumstances such as hospitalization, death in the family, and/or military deployments. These circumstances must be verifiable with official documentation.

Download: Petition to Retain Enrollment Priority-Academic Standing {Title 5, 58108 (n)}

Complete and submit the petition with the appropriate requested documentation to the Admissions and Records Office at any of the college locations. Please note the deadline for submitting the petition stated on the form.

You will be notified of the results of your petition by mail and email. Please allow 2 to 3 weeks after the deadline for submitting your petition before you receive a communication from the college. Students are granted only one approved petition.

What happens when you are on 2nd level probation?

You receive a letter from Chaffey informing you of your 2nd level probation standing. Yo will be directed to attend an information session with the Opening Doors to Excellence Program The appropriate letter will be sent to you based on your cumulative GPA with instructions on how to access your academic information via MyChaffeyVIEW.

How do I get off Level 2 Probation?

Like level 1 probation, once you improve your cumulative grade point average to above 2.0 and/or complete and have over 50% of the units you've attempted in earned grades that are not Ws, I, NP, and/or NC, you will be in good standing.

What happens if I don't get off probation by the end of the semester?

If you don't get off probation, you will advance to dismissed standing. Another letter will be sent to you regarding this standing with information on the action being taken by the college to dismiss you. You will have the opportunity to appeal this action and possibly be allowed to continue your enrollment by signing a Readmissions Contract. If not, you will not be allowed to enroll for the subsequent term and possibly summer session. The letter will specify what steps you need to take to appeal the dismissal action and the terms of your dismissal.

Can I get off 2nd level probation in one semester?

Yes, you can get off 2nd level probation with the grades you earn at the end of the semester that you receive the letter. If not, you will advance to dismissed standing. The lower your cumulative GPA and/or the more units you have in Ws, I, NP, and/or NC grades the more difficult it will be for you to get off probation in one semester.

Click here for more information about Opening Doors to Excellence

Will I be blocked from registering?

You are required to attend an information session about the Opening Doors to Excellence Program. If you do not attend an information session by the specified deadline you will be blocked from registering until you attend a session. The letter sent to you will specify how to make an appointment for an information session.

Will this affect my financial aid?

Your academic performance is an essential component of eligibility for financial aid. The financial aid office uses its own probation and termination policies and procedures for students receiving financial aid. Consult the financial aid office about how your academic performance affects your eligibility for financial aid.



DISMISSED STANDING
  • Academic Dismissal: A student who has completed 12 semester units as shown by the official academic record and has earned a cumulative grade point average below 2.0 in all units for three consecutive semesters.

  • Progress Dismissal: A student who has enrolled in a total of at least 12 semester units as shown by the official academic record when the percentage of W, I, NP, and/or NC grades reaches or exceeds fifty percent (50%) of all units in which the student has enrolled for three consecutive semesters(Chaffey College Catalog, 2013-2014, page 30).

What happens when you are dismissed from Chaffey?

You will receive a letter from Chaffey informing you that you are being dismissed from the college. The letter will include instructions on how to access your academic information via MyChaffeyView. Also included in the letter is information on how you can appeal the dismissal action and a petition with instructions and deadline information for you to respond. The letter will also specify the period of time that you are dismissed and when you can reapply to college if you choose not to appeal the dismissal.

Copy of the letter

How do I appeal my dismissal?

You must submit a petition and a narrative explaining the circumstances associated with your previous academic performance. The dismissal letter sent to you specifies the deadline to submit these documents to the counseling office. After the deadline, the Scholastic Standards committee, a group of Chaffey College faculty and staff, meet to review the petitions. Students whose appeals are approved are allowed to continue in the subsequent semester by meeting with a specifically assigned counselor to sign a Readmissions contract and complete an educational plan. Those whose petitions are not approved are blocked from registering for the subsequent semester and possibly the summer session. These students will be eligible to reapply the semester following the dismissed period. To be readmitted they also must reapply to Chaffey online at www.chaffey.edu, sign a readmission contract, and complete an educational plan with a designated counselor.

How will I know if my appeal has been approved?

If your appeal is approved, you will notified by email, phone, and/or mail. If you appeal is not approved than you will be notified by mail. Please allow at least 3 weeks after the deadline for submission of your appeal to receive notification from the committee.

If I am readmitted to Chaffey and am still in dismissed standing, will I lose my prioritized registration?

You may no longer participate in prioritized registration if you advance to 2nd level probation and/or dismissed standing. The State of California recently passed legislation requiring Chaffey to remove students from prioritized registration if they are on two or more consecutive semesters of probation. Prioritized registration is the process by which the college assigns appointments for students to register. Continuing students are given appointments to register based on the number of units completed in prior semesters. The more units completed the earlier the registration date. Students on second level probation and dismissed standing will be given a registration appointment during the new and returing student registration period after continuing students register.

Review the Petition to Appeal the Loss of Prioritized Registration process in the probation level 2 section for more information on steps you can take to regain your prioritized registration.

I just started my education again after several years of being away, why is my registration blocked for something that happened in the past?

The college is obligated by education code to establish and enforce probation and dismissal policies and procedures for students not making successful academic progress. Your previous academic record is permanent. When you leave Chaffey and come back you resume your previous academic record and standing. That is why, even though you may be doing better since returning, you are still being dismissed. Dismissal is based on consecutive semesters without regard for the time between those semesters. The fact that you are doing better now than previously will help you in the appeals process. The Scholastic Standards Committee looks favorably upon returning students who show an improvement in academic performance in their more recent courses. When submitting your petition make sure to offer some insight into how things have changed (improved) for you since your previous enrollment.

I have good reason for not doing well in my classes can I use this to avoid being dismissed from Chaffey?

Your dismissal from Chaffey offers you the opportunity to appeal this action. If you have documentation for a health related problem or hospitalization, please submit it with your appeal. In the narrative that you submit with your petition, make sure you carefully explain how this set of circumstances prevented you from successfully passing your courses.

Will the fact that I am on probation or have been dismissed from college show up on my transcript?

The college does not post your academic standing on your transcript nor does it provide that information to other colleges or organizations that you authorize to access your records.

How will I get off dismissed standing?

As mentioned earlier, you will sign a Readmissions contract to remove your registration block. This contract requires you to make successful progress. You must earn a grade of C or better in your classes, not earn a grade of W, I, NC, and/or NP. Also, you will meet with a specifically assigned counselor who will help you develop an educational plan that includes what you need to do to regain good standing. Once your cumulative GPA is above 2.0 and/or you have less than 50% of your units in W, I, NC, NP grades you will get off probation and your Readmission contract will no longer be in effect.

What happens if I violate my Readmissions Contract?

If you violate your contract by not making satisfactory progress, you are subject to dismissal again for the period of time designated on your contract. Since you are allowed to register for the next term while you are still enrolled in the current term, you will be deregistered from your next semester's classes before the term begins and refunded your money.

I never received letters prior to my dismissal letter, why am I still being dismissed?

For some students that were enrolled prior to spring 2007, the college may not have provided you with notification regarding your probation standing due to a limited enforcement of probation and dismissal. The college now fully enforces its probation and dismissal policy and procedures. If you are returning to Chaffey after a period of not being enrolled, you are reactivating your probation standing. The college will send you notifications based on your current probation standing from grades earned through the last most current semester completed.

I was in the Opening Doors to Excellence Program before I was dismissed, can I re-enroll in that program instead of getting dismissed?

Opening Doors to Excellence serves eligible students on 2nd level probation. Dismissed students are not eligible to enroll in this program even if they previously participated in the program.

I sat out after being dismissed and now want to return to Chaffey, what is my next step?

Any student that has been previously dismissed is required to complete a Chaffey College application and attend a Readmission Contract Workshop in order to get the registration block removed.

Copy of Dismissal Letter (.pdf file)

To make an appointment for the Readmission Contract Workshop, please click here.

For more information about your dismissed standing please email:

Counselingstaff3@chaffey.edu

Please include your name, student id number and a brief question. Allow 3 business days for a response.





Rev. 02/10/14


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