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Purchasing & Warehouse Services

OFFICE DEPOT

 

GENERAL INFORMATION

RESTRICTED ITEMS

OFFICE DEPOT ORDERING WEBSITE

SETTING UP AN ACCOUNT

RETURNS/EXCHANGES

ORDERING TECHNOLOGY

 


GENERAL INFORMATION

The District has contracted with Office Depot to provide supplies utilizing desk-top delivery. Orders are placed by the authorized personnel within each Department.

After receipt of a copy of the BPO, the Authorized User can begin to place orders on the Office Depot business website. Deliveries will be made directly to the Authorized User.

If the Authorized User receives their order complete, sign and date the original packing list with "OK to Pay" and send it to Accounts Payable. Keep a copy of the packing list with the BPO for your records.

Direct any questions regarding Office Depot to your buyer point of contact (POC).

 

RESTRICTED ITEMS

Restricted items include, but are not limited to, items related to technology, breakroom supplies, custom products such as stamps, etc. Resteicted items will be reviewed and released upon approval.

For large items (e.g. furniture) or purchases of $500 or more (i.e. price plus tax), enter and approve a separate requisition for a purchase order to be processed by Purchasing Services. Purchasing will place the order for you using your requisition. These orders will be received and inspected by the Warehouse; and Warehouse Staff will coordinate delivery to you.

 

OFFICE DEPOT ORDERING WEBSITE

The website to be used for ordering supplies is:

http://bsd.officedepot.com

 

SETTING UP AN ACCOUNT

The following are instructions on how to set up an account for Office Depot:

Enter and approve a requisition in Datatel to open a blanket purchase order (BPO) for Office Depot.

In the description field on the RQIM - Requisition Item Maintenance Datatel screen, enter:

- Department/program name
- Name of Authorized User(s) and telephone number(s)
- Authorized User’s building code and room number for delivery location.
- Enter only one delivery location per BPO.
- Please use the campus map for the building code.

Purchasing will process the requisition into a BPO, and will use the BPO to establish a delivery account.

Purchasing will send the Authorized User(s) a copy of the BPO to notify person of when the account has been established so that the user can begin placing orders and to provide that person with log in information.

Purchasing will also distribute the BPO as follows:

- Copy to Accounts Payable
- Scanned copy to Purchasing file.

 

RETURNS/EXCHANGES

For exchanges for a different item or returns for credit or overshipments, use the online return form. Print two copies of the completed form. Send one copy of the online return form, along with the original packing list, to Accounts Payable. Keep the second copy of the online return form and a copy of the pakcing list for your records.

For exchanges to replace a damaged item, call customer service at 1-800-269-6888. A replacement item will be sent directly to you. When you receive the replacement item and your order is complete, sign and date the original packing list with "OK to Pay" and send it to Accounts Payable. Keep a copy of the packing list with the BPO for your records.

Criteria for all exchanges and returns:

(1) $5 minimum

(2) Original packaging

(3) Must be made within 14 days for Tech items, or 30 days for all other items.

 

ORDERING TECHNOLOGY

Some technology products can be purchased through TechDepot which is supported by Office Depot. Authorized Users can access Tech Depot through their Office Depot accounts or directly at https://www.techdepot.com.

Technology purchases still require following District procedures for procuring computer supplies and/or equipment. Contact your buyer POC for additional information.

 






Hours of Operation:

Purchasing Office:
Monday through Friday
7:30am to 4:30pm

Phone: 909-652-6701
Fax: 909-652-6704


Receiving Dock:
Monday through Friday
8:00am to 4:00pm

Phone: 909-652-6711

Map to Warehouse

Staff Directory



Additional Links

How to Register as a Vendor/Contractor

Public Records Act Requests

Foundation

Facilities Master Plan

Construction Update

Citizen's Oversight Committee




Rev. 4/12/12


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