Chaffey College Policies

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Policies and Administrative Procedures

THE POLICY AND PROCEDURE REVIEW PROCESS

Chaffey Community College District Board Policies and Administrative Procedures

Please be advised that all of the District's Board Policies and Administrative Procedures are currently being updated. As current policies are revised and new policies are written, they will be approved by the Governing Board and posted via a link from the Governing Board's website. Administrative Procedures will go to the President's Cabinet and will be posted after Cabinet approval. Chaffey College Policies and Procedures are being renumbered to conform with the Community College League of California (CCLC) Policy and Procedure Service's numbering system. Policies and Procedures will reference the former Chaffey College policy or procedure number.

Board Policy

Board policy is the voice of the Governing Board and defines the general goals and acceptable practices for the operation of the District. It implements federal and state laws and regulations. The Governing Board, through policy, delegates authority to and through the Superintendent/President to administer the District. The Superintendent/President and District employees are responsible to reasonably interpret Board policy as well as other relevant laws and regulations that govern the District.

Administrative Procedure

Administrative procedures implement Board policy, laws, and regulations. They address how the general goals of the District are achieved and define operations of the District. They include details of policy implementation, responsibility, accountability, and standards of practice. Although procedures may be developed by the Superintendent/President, managers, faculty members, staff members, and students, it is the administrators/managers who are held responsible for upholding the specific information delineated in the procedures. Procedures do not require Governing Board action.

Under Consideration

Policies and procedures that are currently under review and "sunshining" may be found with this link: UNDER REVIEW

Archives

The policies and procedures that were adopted under the former numbering system may be found here:

Board Policies
Administrative Procedures

Links to approved policies and procedures are below. (Items that do not have active links are in the review process.)

	Board Policies		Administrative Procedures
Chapter 1	The District
BP 1100	The Chaffey Community College District
BP 1200	Institutional Mission
BP 1250	Board Goals for Student Success
BP 1400	Core Values

Chapter 2	Governing Board
BP 2010	Governing Board Membership
BP 2015	Student Trustee
BP 2100	Governing Board Elections
BP 2105	Election of Student Trustee	AP 2105	Election of Student Trustee
BP 2110	Vacancies on the Governing Board	AP 2110	Vacancies on the Governing Board
BP 2200	Governing Board Duties and Responsibilities	AP 2200	Governing Board Duties and Responsibilities
BP 2210	Officers
BP 2220	Committees of the Governing Board
BP 2305	Annual Organizational Meeting
BP 2310	Regular Meetings of the Governing Board
BP 2315	Closed Sessions
BP 2320	Special, Emergency, and Adjourned Meetings	AP 2320	Special, Emergency, and Adjourned Meetings
BP 2330	Quorum and Voting
BP 2340	Agendas	AP 2340	Agendas
BP 2345	Public Participation at Governing Board Meetings
BP 2350	Speakers
BP 2355	Decorum
BP 2360	Minutes	AP 2360	Minutes
BP 2365	Recording	AP 2365	Recording
BP 2410	Board Policies and Administrative Procedures	AP 2410	Board Policies and Administrative Procedures
BP 2420	Superintendent/President Support to the Governing Board
BP 2430	Delegation of Authority to the Superintendent/President
BP 2431	Superintendent/President Selection
BP 2432	Superintendent/President Succession
BP 2435	Evaluation of the Superintendent/President	AP 2435	Evaluation of the Superintendent/President
BP 2510	Participation in Shared Governance	AP 2510	Participation in Shared Governance
BP 2610	Presentation of Initial Collective Bargaining Proposals	AP 2610	Presentation of Initial Collective Bargaining Proposals
BP 2710	Conflict of Interest	AP 2710	Conflict of Interest
		AP 2712	Conflict of Interest Code
		AP 2714	Distribution of Tickets or Passes
BP 2715	Code of Ethics/Standards of Practice
BP 2716	Political Activity
BP 2717	Personal Use of Public Resources
BP 2725	Governing Board Member Compensation
BP 2730	Governing Board Member Health Benefits
BP 2735	Governing Board Member Travel	AP 2735	Governing Board Member Travel
BP 2740	Governing Board Education
BP 2745	Governing Board Self-Evaluation

Chapter 3	General Institution
BP 3050	Institutional Code of Ethics	AP 3050	Institutional Code of Ethics
BP 3100	Organizational Structure	AP 3100	Organizational Structure
BP 3200	Accreditation	AP 3200	Accreditation
BP 3250	Institutional Planning	AP 3250	Institutional Planning
BP 3280	Grants	AP 3280	Grants
BP 3300	Public Records	AP 3300	Public Records
BP 3310	Records Retention and Destruction	AP 3310	Records Retention and Destruction
BP 3350	Public Information
BP 3410	Nondiscrimination	AP 3410	Nondiscrimination
BP 3420	Equal Employment Opportunity	AP 3420	Equal Employment Opportunity
BP 3430	Prohibition of Harassment	AP 3430	Prohibition of Harassment
		AP 3435	Discrimination and Harassment Investigations
BP 3440	Service Animals	AP 3440	Service Animals
BP 3500	Campus Safety	AP 3500	Campus Safety
BP 3501	Campus Security and Access	AP 3501	Campus Security and Access
BP 3505	Emergency Operations Plan	AP 3505	Emergency Operations Plan
BP 3510	Workplace Violence Prevention Plan	AP 3510	Workplace Violence Prevention Plan
BP 3515	Reporting of Crimes	AP 3515	Reporting of Crimes
		AP 3516	Registered Sex Offender Information
BP 3518	Child Abuse Reporting	AP 3518	Child Abuse Reporting
BP 3520	Local Law Enforcement	AP 3520	Local Law Enforcement
BP 3530	Weapons on Campus	AP 3530	Weapons on Campus
BP 3540	Sexual and Other Assaults on Campus	AP 3540	Sexual and Other Assaults on Campus
BP 3550	Drug Free Environment and Drug Prevention Program	AP 3550	Drug Free Environment and Drug Prevention Program
BP 3560	Alcoholic Beverages	AP 3560	Alcoholic Beverages
BP 3570	Smoking on Campus	AP 3570	Smoking on Campus
BP 3600	Auxiliary Organizations	AP 3600	Auxiliary Organizations
BP 3710	Securing of Copyright	AP 3710	Securing of Copyright
BP 3715	Intellectual Property	AP 3715	Intellectual Property
BP 3720	Computer and Network Use	AP 3720	Computer and Network Use
		AP 3750	Use of Copyrighted Material
BP 3810	Claims Against the District	AP 3810	Claims Against the District
BP 3820	Gifts	AP 3820	Gifts
BP 3900	Speech: Time, Place, and Manner	AP 3900	Speech: Time, Place, and Manner

Chapter 4	Instruction
BP 4010	Academic Calendar	AP 4010	Academic Calendar
BP 4020	Program, Curriculum, and Course Development	AP 4020	Program and Curriculum Development
		AP 4021	Program Discontinuance
		AP 4022	Course Approval
BP 4025	Philosophy and Criteria for Associate Degree and General Education	AP 4025	Philosophy and Criteria for Associate Degree and General Education
BP 4030	Academic Freedom
BP 4040	Library Services	AP 4040	Library Services
BP 4050	Articulation	AP 4050	Articulation
BP 4070	Auditing and Auditing Fees	AP 4070	Auditing and Auditing Fees
BP 4100	Graduation Requirements for Degrees and Certificates	AP 4100	Graduation Requirements for Degrees and Certificates
		AP 4101	Independent Study
		AP 4102	Career Technical Programs
		AP 4103	Work Experience
		AP 4104	Contract Education
		AP 4105	Distance Education
BP 4106	Nursing Programs
BP 4110	Honorary Degrees	AP 4110	Honorary Degrees
BP 4220	Standards of Scholarship
		AP 4222	Foundation (Basic Skills) Coursework
BP 4225	Course Repetition	AP 4225	Course Repetition
BP 4226	Multiple and Overlapping Enrollments	AP 4226	Multiple and Overlapping Enrollments
		AP 4227	Repeatable Courses
		AP 4228	Course Repetition - Significant Lapse of Time
		AP 4229	Course Repetition - Variable Units
BP 4230	Grading and Academic Record Symbols	AP 4230	Grading and Academic Record Symbols
BP 4231	Grade Changes	AP 4231	Grade Changes
		AP 4232	Pass/No Pass
BP 4235	Credit by Examination	AP 4235	Credit by Examination
BP 4240	Academic Renewal	AP 4240	Academic Renewal
BP 4250	Probation, Disqualification, and Readmission	AP 4250	Probation
		AP 4255	Disqualification and Dismissal
BP 4260	Prerequisites and Co-requisites	AP 4260	Prerequisites and Co-requisites
BP 4300	Field Trips and Excursions	AP 4300	Field Trips and Excursions
BP 4400	Community Services Program
BP 4500	Student News Media	AP 4500	Student News Media

Chapter 5	Student Services
BP 5010	Admissions and Concurrent Enrollment	AP 5010	Admissions
		AP 5011	Admission and Concurrent Enrollment of High School and Other Young Students
BP 5012	International Students	AP 5012	International Students
BP 5013	Students in the Military	AP 5013	Students in the Military
BP 5015	Residence Determination	AP 5015	Residence Determination
BP 5020	Nonresident Tuition	AP 5020	Nonresident Tuition
BP 5030	Fees	AP 5030	Fees
		AP 5031	Instructional Materials Fees
BP 5035	Withholding of Student Records	AP 5035	Withholding of Student Records
BP 5040	Student Records, Directory Information, and Privacy	AP 5040	Student Records, Directory Information, and Privacy
		AP 5045	Student Records - Challenging Content and Access Log
BP 5050	Matriculation	AP 5050	Matriculation
BP 5052	Open Enrollment	AP 5052	Open Enrollment
BP 5055	Enrollment Priorities	AP 5055	Enrollment Priorities
		AP 5070	Attendance
		AP 5075	Course Adds and Drops
BP 5110	Counseling	AP 5110	Counseling
BP 5120	Transfer Center	AP 5120	Transfer Center
BP 5130	Financial Aid	AP 5130	Financial Aid
BP 5140	Disability Programs and Services	AP 5140	Disability Programs and Services
BP 5150	Extended Opportunity Programs and Services	AP 5150	Extended Opportunity Programs and Services
BP 5200	Student Health Services	AP 5200	Student Health Services
BP 5205	Student Accident Insurance
BP 5210	Communicable Disease	AP 5210	Communicable Disease
BP 5300	Student Equity	AP 5300	Student Equity
BP 5400	Associated Students Organization	AP 5400	Associated Students Organization
BP 5410	Associated Students Elections	AP 5410	Associated Students Elections
BP 5420	Associated Students Finance	AP 5420	Associated Students Finance
BP 5500	Standards of Student Conduct	AP 5500	Standards of Student Conduct
BP 5510	Off-Campus Student Organizations	AP 5510	Off-Campus Student Organizations
		AP 5520	Student Discipline Procedures
		AP 5530	Student Rights and Grievances
BP 5570	Student Credit Card Solicitations	AP 5570	Student Credit Card Solicitations
		AP 5610	Voter Registration
BP 5700	Athletics	AP 5700	Athletics
BP 5800	Prevention of Identity Theft in Student Financial Transactions	AP 5800	Prevention of Identity Theft in Student Financial Transactions

Chapter 6	Business and Fiscal Affairs
BP 6100	Delegation of Authority	AP 6100	Delegation of Authority
BP 6150	Designation of Authorized Signatures	AP 6150	Designation of Authorized Signatures
BP 6200	Budget Preparation	AP 6200	Budget Preparation
BP 6250	Budget Management	AP 6250	Budget Management
BP 6300	Fiscal Management	AP 6300	Fiscal Management
BP 6305	Reserves
BP 6310	Accounting
BP 6320	Investments	AP 6320	Investments
BP 6330	Purchasing	AP 6330	Purchasing
BP 6340	Contracts	AP 6340	Bids and Contracts
		AP 6350	Contracts – Construction
BP 6360	Contracts – Electronic Systems and Materials	AP 6360	Contracts – Electronic Systems and Materials
BP 6365	Contracts – Accessibility of Information Technology	AP 6365	Contracts – Accessibility of Information Technology
		AP 6370	Contracts – Personal Services
BP 6400	Audits	AP 6400	Audits
BP 6450	Wireless or Cellular Phone Use	AP 6450	Wireless Or Cellular Telephone Use
BP 6500	Property Management	AP 6500	Property Management
BP 6520	Security for District Property	AP 6520	Security for District Property
		AP 6530	District Vehicles
		AP 6535	Use of Non-Computer Related District Equipment
BP 6540	Insurance	AP 6540	Insurance
BP 6550	Disposal of Property	AP 6550	Disposal of Property
BP 6600	Capital Construction	AP 6600	Capital Construction
BP 6620	Naming of Facilities	AP 6620	Naming of Facilities
BP 6700	Civic Center and Other Facilities Use	AP 6700	Civic Center and Other Facilities Use
BP 6740	Citizens' Bond Oversight Committee	AP 6740	Citizens' Bond Oversight Committee
BP 6750	Parking	AP 6750	Parking
BP 6800	Safety	AP 6800	Safety
		AP 6850	Hazardous Materials
BP 6900	Bookstores	AP 6900	Bookstores

Chapter 7	Human Resources
BP 7100	Commitment to Diversity
BP 7110	Delegation of Authority	AP 7110	Delegation of Authority
BP 7120	Recruitment and Selection	AP 7120	Recruitment and Selection
		AP 7125	Verification of Eligibility for Employment
BP 7126	Applicant Background Investigations and Reference Checks	AP 7126	Applicant Background Investigations and Reference Checks
BP 7130	Compensation	AP 7130	Compensation
BP 7140	Collective Bargaining
		AP 7145	Personnel Files
BP 7150	Evaluation and Professional Growth	AP 7150	Evaluation
		AP 7160	Professional Development
BP 7210	Academic Employees
		AP 7211	Faculty Service Areas, Minimum Qualifications, and Equivalencies
		AP 7212	Temporary Faculty
		AP 7215	Academic Employees: Probationary Contract Faculty
		AP 7216	Academic Employees: Grievance Procedure for Contract Decisions
BP 7230	Classified Employees
		AP 7231	Seniority
		AP 7232	Classification Review
		AP 7233	Claims for Work Out of Classification
		AP 7234	Overtime
		AP 7236	Substitute and Short Term Workers
BP 7240	Confidential Employees	AP 7240	Confidential Employees
BP 7250	Educational Administrators	AP 7250	Educational Administrators
BP 7260	Classified Supervisors, Managers and Administrators	AP 7260	Classified Supervisors, Managers and Administrators
BP 7270	Student Workers	AP 7270	Student Workers
BP 7310	Nepotism	AP 7310	Nepotism
BP 7330	Communicable Disease	AP 7330	Communicable Disease
BP 7335	Health Examinations
		AP 7336	Certification of Freedom from Tuberculosis
BP 7337	Fingerprinting	AP 7337	Fingerprinting
BP 7340	Leaves	AP 7340	Leaves
		AP 7341	Sabbaticals
		AP 7343	Industrial Accident and Illness Leave
		AP 7344	Notifying District of Illness
BP 7345	Catastrophic Leave Program
		AP 7346	Employees Called to Military Duty
BP 7350	Resignations	AP 7350	Resignations
BP 7360	Discipline and Dismissal - Academic Employees	AP 7360	Discipline and Dismissal - Academic Employees
BP 7365	Discipline and Dismissal - Classified Employees	AP 7365	Discipline and Dismissal - Classified Employees
BP 7370	Political Activity	AP 7370	Political Activity
		AP 7371	Personal Use of Public Resources
BP 7380	Retired Academic Employees	AP 7380	Retired Academic Employees
		AP 7381	Health and Welfare Benefits
BP 7385	Salary Deductions
BP 7400	Travel	AP 7400	Travel
		AP 7500	Volunteers
BP 7510	Domestic Partners
BP 7600	District Police Department	AP 7600	District Police Department
BP 7700	Whistleblower Protection	AP 7700	Whistleblower Protection

Rev. 04/11/13