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School of Language Arts


American Sign Language

Communication Studies

English

English As A Second Language

Journalism/Student Newspaper

Modern Languages


Chaffey Review


Mary's EZ Tips




Language Arts

Mary's EZ Tips

Absences/Substitutes
Academic Calender
Add Codes
Address Change
Census
Chaffey College Maps
Chaffey Email
Chaffey Voice Mail
Chaffey Wireless Access
Course Outlines
Direct Deposit
Employee Orientation and Services
Faculty Handbook
Final Exams
Flex
Grade and Attendance Rosters
Grading and Positive Attendance
Language Arts Letterhead (PDF Version)
Logging in on computers at Chaffey
MyChaffeyView
Pay Advices (Pay Stubs)
PrintShop
Required Lab Hour Reports
Scantron Directions
Sick Leave
Student Discipline Forms and Instructions
Student Handbook
SMART Sync
Test Proctoring
Turnitin.com


ABSENCES/SUBSTITUTES

If you are going to be absent, please speak to Mary or Yvonne on the phone or email both of them.

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Mary Thomas (909) 652-6902 - mary.thomas@chaffey.edu
redbox Yvonne Vitt (909) 652-6904 - yvonne.vitt@chaffey.edu

In addition, if you teach off-campus, you will need to inform the appropriate campus. Please leave a message if you don't get an answer.

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Chino Campus (909) 652-8010
redbox Fontana Campus (909) 652-7402

If you have hours assigned working at one of the success centers, please inform the appropriate center.

redbox Chino Success Center (909) 652-8150
redbox Fontana Success Center (909) 652-7408
redbox Language Success Center (909) 652-6907, option 4
redbox Multidisciplinary Success Center (909) 652-6932

For before and after business hours, call Campus Police at (909) 652-6911 to have your class posted. You will still need to inform the Dean's office of the absence.

If you would like to have a substitute for when you will be absent, please contact your coordinator or Mary Thomas and they will try their best to find a substitute for you.

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English and Journalism: Neil Watkins (909) 652-6952 - neil.watkins@chaffey.edu
redbox ESL and ASL: Charmaine Phipps (909) 652-6915 - charmaine.phipps@chaffey.edu
redbox Communication Studies, Arabic, Chinese, French, and Spanish: Eva Rose (909) 652-6962 - eva.rose@chaffey.edu

NOTE: Absence forms need to be returned within 7 days of returning to work. Failure to report absences may be considered grounds for disciplinary action as a violation of reasonable regulations of the District.


ACADEMIC CALENDAR - Academic Calendar


ADD CODES

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When should I start giving Add Codes? It is strongly recommended that you begin distributing Add Codes during the first week of the Late Registration period if you have not reached capacity.
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What happens if I wait until the last day to add classes to give Add Codes? Waiting to give Add Codes on the last day to add, or even two days prior to the last day to add, is not recommended. Although students have until midnight of the last day to add to register for classes, several factors could impact their ability to add classes. For example:
a) the system could be down;
b) there could be a pre-requisite clearance issue that the student didn't know about that could necessitate additional time to resolve;
c) the student may encounter difficulty logging in;
d) the student may have a financial restriction on their record that blocks him/her from registration.
All of these potential scenarios put an unnecessary hardship on students who are trying to add.

redbox How do I make sure that the student has used the Add Code I gave him/her at the beginning of the term? Suggested protocol:
• Class rosters should be checked daily on MyChaffeyView for any "Add" activity.
• Students should be encouraged to use their Add Codes immediately in order to have an accurate count. If you notice that Add Codes have not been used, the student should be contacted to find the reason why.
• If computer access is a problem, instructors may consider allowing the student to use the classroom computer to add the class. This will ensure that the student has officially registered for the class.
• Another option would be to refer students to the Admissions & Records Office located in the Student Services building. There are 20 computers available for student use.
• Instructors may require proof of registration from any student to whom Add Codes have been given, or verify registration on MyChaffeyView.
• Class rosters should be checked daily for accuracy (especially on the last day to add) to ensure that all students are officially registered.


ADDRESS CHANGE

If your address or phone number changes, you can update it on MyChaffeyView. After logging in, click on Employees and then Address Change. Also notify Mary Thomas with your changes.


CENSUS

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What is census? It is how the college receives funding.
redbox When is census? Census takes place during the first 3 weeks of class (short-term classes vary).
redbox Where do I complete my census? On MychaffeyView.
redbox Dropping students? Only drop students who never came to class (DNE). Make sure you pick the reason in the drop-down box before clicking submit.
redbox Not dropping anyone? Click the box 'no drops' and click submit.
redbox How many times can I access my census roster? You can access your census drop roster and drop or not drop students as many times as you like before the census date. Please don't wait until the last week to do your first activity.


CHAFFEY COLLEGE MAPS



CHAFFEY EMAIL

All instructors are given a Chaffey email address which can be accessed here Chaffey email. Please include this email address in your syllabi. Your password initially will be your birth date (mmddyy); you will then be prompted to change it.

You can have your Chaffey email forwarded to your personal email address. Here's how. Forwarding Chaffey Email NOTE: If your Chaffey email is forwarded, when you hit reply, you will be replying to yourself unless you change the recipient's email address. Also, when your Chaffey email is forwarded, a copy of each email will go in your deleted items folder. When you get the message that you are over the limit on your email, go to your Chaffey email account, right-click on deleted items, and click empty deleted items.

If you forget your password, call ITS at (909) 652-6789 and let them know that you need your password reset.

How to set up your smartphone to receive your Chaffey email. Of course, every phone is different, but this is the basic information.
• Go to settings
• Add email account
• Choose Microsoft Exchange:
- Email: firstname.lastname@chaffey.edu
- Server: mail.chaffey.edu
- Domain: chaffey.edu
- Username: firstname.lastname
- Password: your password
- Make sure SSL is on

NOTE: Please do not use personal email addresses in your syllabi.


CHAFFEY VOICE MAIL

All part-time instructors are given a voice mail number. Please include this number in your syllabi. Click here for instructions on how to access it. Voice Mail Your password initially will be 123123 until you change it. Voice mails also go to your Chaffey email from Unity Messaging System.

NOTE: Please do not include your home or cell numbers in your syllabi.


CHAFFEY WIRELESS ACCESS

For information on how to access Chaffey's wireless network, click here.


COURSE OUTLINES


Course Outlines can be obtained here: Curricunet. Username: chaffey; Password: chaffey
Click on Courses under Search.


DIRECT DEPOSIT

If you want to sign up for direct deposit or change your direct deposit, here's the form.
Direct Deposit
After you attach a voided check or print-out from your bank, send the form to Tara Schroeder in Payroll.


EMPLOYEE ORIENTATION AND SERVICES


FACULTY HANDBOOK


FINAL EXAMS

You are required to hold a final or meet with students during the final exam week unless you have a fast-track, hybrid or summer class, which the final will be held on the last class meeting. You can give a final, collect papers, return graded papers, or hold final conferences with students. If you are not present during your scheduled final exam time, you must complete an absence report. Please stay for the entire time as well, as some students may show up late, and it's a contractual obligation.

Final exam times are printed on your pay contract at the beginning of the semester. Please indicate the final exam times in your syllabi. The final exam schedule can be found here. Schedule of Classes. Click on the appropriate semester, then click on Final Exam Schedule. Under no circumstances are you to give the final exam at a different time or day. If an extenuating circumstance prevents you from holding your final during the set final exam time, you will need prior approval from the Dean.

FAST-TRACK CLASSES: If you are teaching a fast-track class, your final exam will be on the last class meeting, regular class hours.


FLEX

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What is flex? Flex days make up the contractual hours that need to be fulfilled for a semester. On those specific days, meetings and workshops are arranged for instructors to fulfill their hours.
redbox How do I know if I am required to attend Flex? All contract faculty are required to complete 4-7 hours on each flex day. Adjunct faculty are only required if they are assigned to teach on any of those days. Flex days are different for spring and fall and are indicated on the academic calendar as a diamond. (Example: If flex lands on a Thursday and Friday for a particular semester and you teach a Tuesday/Thursday class, you would obligated for the amount of hours you would be teaching on Thursday. If you teach a Monday/Wednesday class, you would not be obligated to attend. But you are always welcome to attend!) NOTE: Adjunct faculty who are scheduled to teach fast-track classes are not obligated for flex during that semester, no matter which days they teach.
redbox What if I am unable to fulfill my hours? You will be given an absence sheet for the hours not fulfilled.
redbox How do I report the activities that I attended? Flex forms will be available online at the Professional Development web site during flex week. Click here for directions on how to fill out the form.
Professional Development Website: Flex Information


GRADE AND ATTENDANCE ROSTERS

Class rosters are available to download from MyChaffeyView. You must have a valid Chaffey College email address. to check whether you do, click on the "Address Change" link located under the Faculty menu on MyChaffeyView. If you have a valid Chaffey email account but it is not listed on the Address Change form, you may add it via the "Address Change" link.

An Excel spreadsheet that looks virtually identical to the hard-copy roster has been created that you can import your MyChaffeyView class roster into. Click here for an updated blank grade and attendance roster: Blank Grade and Attendance Roster.
• Here are the instructions for Office 2003: Explicit Instructions.
• For instructors familiar with Excel 2003: Simple Instructions.
• Here are the instructions for Office 2007: Explicit Instructions.


GRADING AND POSITIVE ATTENDANCE

All classes that require a letter grade cannot accept a C- as a grade. The following classes are Pass (P) or No Pass (NP) grades:

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ENGL 675
redbox All ESL classes except for ESL 475

Incompletes: The grade of "I" should only be issued in the event that sufficient academic coursework is incomplete due to an unforeseeable student emergency and be initiated by the student. If a student presents an extenuating circumstance that provides you a justifiable reason, an "I" (Incomplete) can be issued at the end of the term. The student may not re-enroll in the class. You must initiate specific arrangements with the student to complete the coursework and receive a final grade. Coursework must be completed within one year of the "I" grade or the grade will default to an alternate grade indicated by you (usually substandard) on the Incomplete form, which can be obtained on MyChaffeyView. Bring the Incomplete form to Admissions (or FAX it to Admissions at 652-6617) before the deadline for turning in grades. If the student completes the incomplete and you are ready to change the grade, you must go in person to Admissions to make the grade change. See page 21 of the current catalog for more information. Under no circumstances should an "IP" (In Progress) grade be issued for Language Arts classes.

Changing a Grade: In order to change a grade for a student, you need to go in person to Admissions (SSA Building) and fill out a grade change form. See the people at the front desk.

Grade Symbols: Meaning of Grade Symbols

Positive Attendance: If you are teaching a 0-unit class, you will need to report the student hours in MyChaffeyView under Positive Attendance when you input your grades at the end of the semester. To figure out how many hours for each student, use the following formula:

ESL 640, 641 and 650 classes: # of absences x 1.5 = # of hours missed
54 hours - hours missed = total hours of positive attendance

ENGL 675 classes: # of absences x 2 (or 4 hours for one day a week class)
72 hours - hours missed = total hours of positive attendance


LANGUAGE ARTS LETTERHEAD (PDF)


LOGGING IN ON COMPUTERS AT CHAFFEY

All faculty and staff with a Chaffey email address can log-on to any computer at Chaffey. Your username will be firstname.lastname and your password will be your Chaffey email password. When you are logged in as yourself, you can save bookmarks, printer defaults, and other settings. Make sure to log-off when you are finished.

The generic log-on to any computer is cc.user as the username and panther as the password. Logging in as generic will not save any settings.


MYCHAFFEYVIEW

MyChaffeyView is your one-stop place to see your rosters (includes add/drop dates), waitlisted students, added students, dropped students, add codes, census rosters, and grading rosters.

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redbox Click on the MyChaffeyView link
redbox Click on the Log-in link
redbox Enter username (initials plus 7-digit ID number); ex. mt0123456. If you do not know your ID number, click on "Login and Password Help" and follow the instructions.
redbox The first time logging on, your password will be your birth date (mmddyy). You will then be prompted to enter a new password, 6 to 9 characters, including a letter and a number. Make sure to enter a good hint for yourself, as you will need to visit MyChaffeyView throughout each semester. Passwords expire after 3 months.
redbox If you forget your password, you can reset it by clicking on "Login and Password Help" at the Main Menu.


PAY ADVICES (Pay Stubs)

Pay advices can be obtained at MyChaffeyView. After inputting log-in information, click on Employees; not Faculty.


PRINTSHOP


PrintShop online request: Online Print Request Form

PrintShop information: Print Shop Info


REQUIRED LAB HOUR REPORTS

Reports of the students' lab hours can be acquired at this website: Positive Attendance. You can only log-on to this site on a Chaffey computer if you are logged in as yourself on that computer with your Chaffey email username and password. Must use Internet Explorer. If you are unable to get to a Chaffey computer, contact Mary Thomas for the lab hours.

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Password: inst
redbox Click on Login
redbox Click on Section Report
redbox Enter your last name by Instructor Name and click on Lookup
redbox Click on Detail next to the class that you want
redbox Look under Credit Hours for required lab hours


SCANTRON DIRECTIONS

Here are directions on how to mark your scantron key and run your tests: Scantron Directions.


SICK LEAVE

Sick leave for adjunct faculty teaching a class is accumulated each semester 1.5 times the hours they teach in a week (or .0834 times the amount of hours for the semester). For example: if you are teaching 6 hours a week (108 hours a semester), you would earn 9 hours of sick leave for the semester (6 hrs/wk x 1.5 = 9 or 108 hrs/sem x .0834 = 9). If you work in a Success Center, multiply the total amount of hours for the semester by .0834 to come up with your sick leave accumulated for the semester. Your sick leave accumulates semester to semester, as long as you don't use it all up.

To check your sick leave balance, go to MyChaffeyView, log-in, click on Employees (not Faculty), and click on Leave Plan Summary.


STUDENT DISCIPLINE FORMS AND INSTRUCTIONS

Student Discipline and Grievance: Len Crow - 652-6508 - leonard.crow@chaffey.edu

Student Academic Integrity Code information and instructions
Student Academic Violation Form
Student Behavior Code information and instructions
Student Behavior Code Violation Form
Student Conduct Warning Form


STUDENT HANDBOOK


SMART Sync

SMART Sync is loaded on every computer classroom and lab at Chaffey. It is a program that allows you to see what all of the students are doing on their computers. On the instructor's computer, click on the icon on the desktop to open it. Below are some helpful PDF files.

Monitoring Student Computers
Sharing with SMART Sync
Controlling Student Computers
Collaborating Using SMART Sync


TEST PROCTORING

Test proctoring is available at the Assessment Center. See guidelines below for locations and times.

Test Proctoring Guidelines
Test Proctoring Forms


TURNITIN.COM

If you are interested in an account with Turnitin.com for checking out plagiarized papers, go to this website for an online application. Turnitin.com Application.






Rev. 6/13/13


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