NOTE: Absence forms need to be returned within 7 days of returning to work. Failure to report absences may be considered grounds for disciplinary action as a violation of reasonable regulations of the District.
When should I start giving Add Codes? It is strongly recommended that you begin distributing Add Codes during the first week of the Late Registration period if you have not reached capacity.
What happens if I wait until the last day to add classes to give Add Codes? Waiting to give Add Codes on the last day to add, or even two days prior to the last day to add, is not recommended. Although students have until midnight of the last day to add to register for classes, several factors could impact their ability to add classes. For example:
a) the system could be down;
b) there could be a pre-requisite clearance issue that the student didn't know about that could necessitate additional time to resolve;
c) the student may encounter difficulty logging in;
d) the student may have a financial restriction on their record that blocks him/her from registration.
All of these potential scenarios put an unnecessary hardship on students who are trying to add.
How do I make sure that the student has used the Add Code I gave him/her at the beginning of the term? Suggested protocol:
• Class rosters should be checked daily on MyChaffeyView for any "Add" activity.
• Students should be encouraged to use their Add Codes immediately in order to have an accurate count. If you notice that Add Codes have not been used, the student should be contacted to find the reason why.
• If computer access is a problem, instructors may consider allowing the student to use the classroom computer to add the class. This will ensure that the student has officially registered for the class.
• Another option would be to refer students to the Admissions & Records Office located in the Student Services building. There are 20 computers available for student use.
• Instructors may require proof of registration from any student to whom Add Codes have been given, or verify registration on MyChaffeyView.
• Class rosters should be checked daily for accuracy (especially on the last day to add) to ensure that all students are officially registered.
Late Add Petitions:
A student may submit a request to late add, based on extenuating circumstances that directly impacted his/her ability to add the class by the established deadline. The student must provide supporting documentation for review by the appropriate Dean. The student must also be financially cleared prior to submitting a request to late add.
If your address or phone number changes, you can update it on the Chaffey Portal via the address change link. Also notify Mary Thomas with your changes.
What is census? It is how the college receives funding.
When is census? Census takes place during the first 3 weeks of class (short-term classes vary).
Where do I complete my census? On MychaffeyView.
Dropping students? Only drop students who never came to class (DNE). Make sure you pick the reason in the drop-down box before clicking submit.
Not dropping anyone? Click the box 'no drops' and click submit.
How many times can I access my census roster? You can access your census drop roster and drop or not drop students as many times as you like before the census date. Please don't wait until the last week to do your first activity.
All instructors are given a Chaffey email address which can be accessed here Chaffey email. Please include this email address in your syllabi. Your password initially will be your birth date (mmddyy); you will then be prompted to change it.
You can have your Chaffey email forwarded to your personal email address. Here's how. Forwarding Chaffey EmailNOTE: If your Chaffey email is forwarded, when you hit reply, you will be replying to yourself unless you change the recipient's email address. Also, when your Chaffey email is forwarded, a copy of each email will go in your deleted items folder. When you get the message that you are over the limit on your email, go to your Chaffey email account, right-click on deleted items, and click empty deleted items.
If you forget your password, call ITS at (909) 652-6789 and let them know that you need your password reset.
How to set up your smartphone to receive your Chaffey email. Of course, every phone is different, but this is the basic information.
• Go to Settings
• Add email account
• Select Microsoft Exchange:
- Email: firstname.lastname@example.org
- Server: mail.chaffey.edu
- Domain: chaffey.edu
- Username: firstname.lastname
- Password: your password
- Make sure SSL is on
To set up a student's Panther Chaffey email address: Android:
• Go to
Settings > Accounts > Add Account
Select Google > select Existing
• Enter your full
Chaffey Panther Email Address as your username
Enter your Password (same as your Chaffey Portal Password)
OK to accept the Terms of Service iPhone:
Go to Settings > Mail, Contacts, Calendars > Add Account
Select Google or Exchange
full Chaffey Panther Email Address and Password
Server = m.google.com (this may be
• Lleave the Domain field blank
Username = full Chaffey Panther Email Address > Next > the password should already be in the Password field, if not, enter it again > Next
Select the Google services you want to synch, such as Mail > Save
NOTE: Please do not use personal email addresses in your syllabi.
CHAFFEY VOICE MAIL
All part-time instructors are given a voice mail number. Please include this number in your syllabi. Click here for instructions on how to access it. Voice Mail Your password initially will be 123123 until you change it. Voice mails also go to your Chaffey email from Unity Messaging System.
NOTE: Please do not include your home or cell numbers in your syllabi.
CHAFFEY WIRELESS ACCESS
For information on how to access Chaffey's wireless network, click here.
Course Outlines can be obtained here: Curricunet.
Username: chaffey; Password: chaffey
Click on Courses under Search. There is also a link in the Chaffey Portal.
If you want to sign up for direct deposit or change your direct deposit, here's the form. Direct Deposit
After you attach a voided check or print-out from your bank, send the form to Tara Schroeder in Payroll.
In MyChaffeyView, you can email your students on your roster, but you can't attach a file. In your Chaffey email account, you can create a distribution list for your classes. Click here for the directions. Creating a distribution list in Outlook
You are required to hold a final or meet with students during the final exam week unless you have a fast-track, hybrid or summer class, which the final will be held on the last class meeting. You can give a final, collect papers, return graded papers, or hold final conferences with students. If you are not present during your scheduled final exam time, you must complete an absence report. Please stay for the entire time as well, as some students may show up late, and it's a contractual obligation.
Final exam times are printed on your pay contract at the beginning of the semester. Please indicate the final exam times in your syllabi. The final exam schedule can be found here. Schedule of Classes. Click on the appropriate semester, then click on Final Exam Schedule. Under no circumstances are you to give the final exam at a different time or day. If an extenuating circumstance prevents you from holding your final during the set final exam time, you will need prior approval from the Dean.
FAST-TRACK CLASSES: If you are teaching a fast-track class, your final exam will be on the last class meeting, regular class hours.
What is flex? Flex days make up the contractual hours that need to be fulfilled for a semester. On those specific days, meetings and workshops are arranged for instructors to fulfill their hours. Flex hours cannot be carried over from one flex period to another.
How do I know if I am required to attend Flex? All contract faculty are required to complete 4-7 hours on each flex day. Adjunct faculty are only required if they are assigned to teach on any of those days. Flex days are different for spring and fall and are indicated on the academic calendar as a diamond. (Example: If flex lands on a Thursday and Friday for a particular semester and you teach a Tuesday/Thursday class, you would obligated for the amount of hours you would be teaching on Thursday. If you teach a Monday/Wednesday class, you would not be obligated to attend. But you are always welcome to attend!) NOTE: Adjunct faculty who are scheduled to teach fast-track classes are not obligated for flex during that semester, no matter which days they teach.
What if I am unable to fulfill my hours? You will be given an absence sheet for the hours not fulfilled.
How do I report the activities that I attended? Flex forms will be available online at the Professional Development web site during flex week. Click here for directions on how to fill out the form.
Class rosters are available to download from MyChaffeyView. You must have a valid Chaffey College email address. to check whether you do, click on the "Address Change" link located under the Faculty menu on MyChaffeyView. If you have a valid Chaffey email account but it is not listed on the Address Change form, you may add it via the "Address Change" link.
All classes that require a letter grade cannot accept a C- as a grade. The following classes are Pass (P) or No Pass (NP) grades:
All ESL classes except for ESL 475
Incompletes: The grade of "I" should only be issued in the event that sufficient academic coursework is incomplete due to an unforeseeable student emergency and be initiated by the student. If a student presents an extenuating circumstance that provides you a justifiable reason, an "I" (Incomplete) can be issued at the end of the term. The student may not re-enroll in the class. You must initiate specific arrangements with the student to complete the coursework and receive a final grade. Coursework must be completed within one year of the "I" grade or the grade will default to an alternate grade indicated by you (usually substandard) on the Incomplete form, which can be obtained on MyChaffeyView. Bring the Incomplete form to Admissions (or FAX it to Admissions at 652-6617) before the deadline for turning in grades. If the student completes the incomplete and you are ready to change the grade, you must go in person to Admissions to make the grade change. See page 21 of the current catalog for more information. Under no circumstances should an "IP" (In Progress) grade be issued for Language Arts classes.
Changing a Grade: To make a grade change, log in to the Chaffey Portal, To the right of the calendar, click on Faculty Forms in the red box. Click on Grade Change Form, fill out all of the information and hit submit. Grade changes take a couple of business days to be processed.
Positive Attendance: If you are teaching a 0-unit class, you will need to report the student hours in MyChaffeyView under Positive Attendance when you input your grades at the end of the semester. To figure out how many hours for each student, use the following formula:
ESL 640, 641 and 650 classes: # of absences x 1.5 = # of hours missed
54 hours - hours missed = total hours of positive attendance
ENGL 675 classes:
# of absences x 2 (or 4 hours for one day a week class)
72 hours - hours missed = total hours of positive attendance
All faculty and staff with a Chaffey email address can log-on to any computer at Chaffey. Your username will be firstname.lastname and your password will be your Chaffey email password. When you are logged in as yourself, you can save bookmarks, printer defaults, and other settings. Make sure to log-off when you are finished.
The generic log-on to any computer is cc.user as the username and panther as the password. Logging in as generic will not save any settings.
MyChaffeyView is your one-stop place to see your rosters (includes add/drop dates), waitlisted students, added students, dropped students, add codes, census rosters, and grading rosters. You can also log in under Employees to see your pay advices, W-2, and leave balance.
Log into the Chaffey Portal. Click on the icon for MyChaffeyView under QuickLaunch Navigation..
PAY ADVICES (Pay Stubs)
Pay advices can be obtained through the Chaffey Portal. You can also receive your W-2 online after submitting the consent.
Reports of the students' lab hours can be acquired at this website: Positive Attendance. You can only log-on to this site on a Chaffey computer if you are logged in as yourself on that computer with your Chaffey email username and password. Must use Internet Explorer. If you are unable to get to a Chaffey computer, contact Mary Thomas for the lab hours.
Click on Login
Click on Section Report
Enter your last name by Instructor Name and click on Lookup
Sick leave for adjunct faculty teaching a class is accumulated each semester 1.5 times the hours they teach in a week (or .0834 times the amount of hours for the semester). For example: if you are teaching 6 hours a week (108 hours a semester), you would earn 9 hours of sick leave for the semester (6 hrs/wk x 1.5 = 9 or 108 hrs/sem x .0834 = 9). If you work in a Success Center, multiply the total amount of hours for the semester by .0834 to come up with your sick leave accumulated for the semester. Your sick leave accumulates semester to semester, as long as you didn't use it all.
To check your sick leave balance, log in to the Chaffey Portal and click on the Leave Plan Summary link.
SMART Sync is loaded on every computer classroom
and lab at Chaffey. It is a program that allows you to see what all of the students are doing on their computers. On the instructor's computer, click on the icon on the desktop to open it. Below are some helpful PDF files.