Facility Rentals
The Chaffey College Facilities Office is the point of contact
for on- and off-campus individuals and groups wishing to schedule
use of any college room or facility. The links on this page will
provide you with an application for use of facilities. This
form
is in Adobe PDF format and may be filled-out on screen, or may
be printed and completed by hand. Questions and comments should
be directed to the facilities office at 909/652-6182 or maria.kort@chaffey.edu.
Procedures for Use of District facilities
by District Entities
1.
Application:
Use of facilities beyond the normal, routine operations
of the District require the submission of an Application
for Use of District Facilities by District Entity
form. The complete application, approved as required in
Section 2 below, must be submitted to the Facility Rentals
Office no less than ten (10)
working days prior to the requested use date.
2.
Approvals:
Prior to submission to the Facility Rentals Office all applications
must be approved by the designated individual as follows:
A.
Applications
by Student Entities (if a club) must have the
approval of their club advisor and the Director of
Student Activities.
B.
Applications
by Individual Staff must have the approval
of their supervisor or cognizant administrator.
C.
Applications
by Staff Organizations must have the approval
of the organization's chairperson.
D.
Applications
by Advisory Committees must have the approval
of the District's liaison, to the committee.
3.
Calendar
Clearance and Arrangements: The Facility Rentals
Office will handle all applicable calendar clearances and
arrangements.
4.
Billing:
All usage fees and charges for special arrangements or services,
if any, will be billed immediately following the use of
the facility and are due and payable no later than 10 days
following the invoice date. Future use of facilities may
be denied if fees are not paid in a timely manner.
Regulations Regarding Use of District
Facilities by District Entities
1.
Any recognized District
entity or individual staff member may, subject to availability
and proper approval, use District Facilities for college-related
meetings and activities. Such facility usage must be consistent
with the purposes of community colleges.
2.
The use of facilities
by District entities and staff is usually free of charge.
Any fees or charges will be consistent with the Chaffey
College Use of College Facilities Policies, Procedures and
Fee Schedules. Charges will also be made to cover District
expenses directly occasioned by the facility use; examples
of such charges are security, grounds, custodial, audio/visual
and consumed materials costs.
3.
District entities and
staff wishing to use District facilities must follow the
Procedures for Use of District Facilities by District Entities
and must adhere to these regulations, as well as all applicable
laws and District
policies.
4.
The sponsoring entity
is fully responsible for all loss or damage to District
property during the period of use of such property.
5.
All books, pamphlets,
posters and other items of literatu re which may have been
used or distributed during a period of use must be removed
immediately at the end of the use period. Promotional and
advertising materials must be removed by the sponsoring
group within 24 hours after the scheduled activity.
6.
No law, regulation,
statute, or District policy shall be violated during the
occupancy of District facilities.
7.
The sponsoring entity
is responsible for the removal and proper disposal of all
decorations, props, equipment, or other devices as it may
use in connection with an event. All are to be removed as
soon as practicable
after the event; but, in any event, not later than 8:00
a.m. of the next school or business day.
8.
The sponsoring entity
is responsible for the return of facilities in the same
condition as they were at the time of entry except for normal
sweeping and final disposal of trash. This includes furniture/equipment
rearrangement.
9.
No food or beverages
(refreshments) are permitted in facilities without prior
approval of the Facility Rentals Office.
