What is the Chancellor’s Office Tax Offset Program (COTOP)?
COTOP is a program that provides Chaffey College with a method of collecting Accounts
Receivable balances for student financial aid and non-financial aid obligations. Past due
accounts will be submitted by Chaffey College to COTOP for a tax offset (via an
intercept by the Franchise Tax Board of any tax refunds, lottery winnings, or unclaimed
property that might be owed to you).
Please be aware that this debt will NOT be submitted to any major credit
Why did I receive this letter?
The letter was to formally notify you of amounts owed to Chaffey College, and that
Chaffey College is participating in the California Community Colleges Chancellor's Office
Tax Offset Program (COTOP).
Prior to submitting an account to COTOP for tax offset, the Chaffey College Cashier’s
Office will send out a “due process” collection letter to the last known address of the
students, instructing them that they may be sent to COTOP. Students then have 30
days to pay their fees in full or to make payment arrangements before the debtor data
is submitted to the State Chancellor’s Office. This is to allow the debtor time to question
the debt and/or pay the college before the tax offset process begins through th
Franchise Tax Board.
What type of student obligations can Chaffey College submit for tax
Non-resident tuition; enrollment fees; library fines; library replacement material
charges; parking fees; parking fines (limited to those fines submitted within 3 years of
being incurred); personal checks returned for non-sufficient funds; returned check
service charges; child care charges; instructional equipment breakage/replacement
charges; health fees; transcript fees; foreign student insurance charges; dental health
center charges; community services fees; lost key charges; transportation charges/fees;
audit fees; contract class charges; instructional material fee; damage to campus
facilities/equipment charges; student representation fee, student center fee; campus
financial aid funds, and the Board of Governors Enrollment Fee Waivers (BOG) for
which the student was not eligible.
What do I need to do if I receive a COTOP letter in the mail?
Please follow the instructions on the letter you have received. You can pay your fees
either online through MyChaffeyVIEW, in person at the Cashier’s Office, or by mail. If
your fees are not paid in full in the 30 days after the letters are sent out, your
information will be submitted to COTOP.
You may submit objections and any supporting documentation to this action personally,
or in writing. Please include your full name, student ID number, mailing address, and
send your request within 30 days from the date of this letter to Chaffey College,
Attn: Cashier’s Office/COTOP, 5885 Haven Avenue, Rancho Cucamonga, CA
91737. Upon receipt of your objections and supporting documentation, the Student
Petitions Committee will review your request. If the committee finds that the debt is in
error, the COTOP request will be withdrawn or the amount will be corrected. If no
objections are submitted or if the objections are considered to be insufficient, we will
proceed with this action.
You may contact the Cashier’s Office at firstname.lastname@example.org for clarification on
what the COTOP entails.
Why has my tax return been taken by Chaffey College?
Your pasts due student fees were submitted to COTOP due to non-payment. Because
Chaffey College did not receive anything in writing to dispute the charges explained
above, COTOP was used as a collections tool provided by the State of California. If you
want to dispute your charges, please follow the instructions above.
How much do I owe?
You can access your student account to check your balance at my.chaffey.edu. Click on the MyChaffeyVIEW icon under the launch pad and click on 'Students'. Under 'Financial
Information', click on the 'Make a Payment' link to view your past due balance.