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Purchasing & Warehouse Services

FURNITURE, FIXTURES, & EQUIPMENT (FF&E)

REQUESTING FURNITURE

FF&E DESIGN SERVICES

FURNITURE STANDARDS

STANDARD COMPUTER/SOFTWARE AND AV EQUIPMENT

EQUIPMENT

MOVING OR DISPOSING OF EQUIPMENT

DONATING EQUIPMENT

 


REQUESTING FURNITURE

Requesting new or additional furniture for your Department begins with completing the FF&E Change Request form. This form is located on the Purchasing Public folder on the Z drive. Submit the completed FF&E Change Request form to Maria Kort, AAII, in Purchasing Services.

 

FF&E DESIGN SERVICES

The District has designated Dovtail DCI as FF&E consultants for the college. Dovetail assists departments in obtaining information regarding FF&E product and spatial design, obtaining quotes, and assisting the development of FF&E space in newly constructed buildings. To utilize Dovetail's assistance for FF&E design, please contact Kent Knight via e-mail at kent@dovetaildci.com.

CSI Fullmer assists the District in procuring furniture for its existing and newly constructed buildings.

 

FURNITURE STANDARDS

The furniture standard for the District is Allsteel. The College also utilizes furniture from KI, Gunlocke, and Hon. Furniture standards can be viewed by clicking on the link below.

Furniture standards

 

STANDARD COMPUTER/SOFTWARE AND AV EQUIPMENT

The standard computer/software and AV equipment list is generated and maintained by the Information Technology Services (ITS) department. The standards list is available on the ITS website at http://is.chaffey.edu, and by clicking in the Chaffey College Equipment Standards link.

 

EQUIPMENT

Individual items priced between $500 and $4,999 are considered fixed assets by the Distict. Individual items priced at $5,000 or greater are considered capital assets by the District. All fixed and capital assets purchased must be tagged and inventoried by the Warehouse.

 

MOVING OR DISPOSING EQUIPMENT

Prior to any equipment being moved on campus, it must be reported to Purchasing on a District Asset Disposal/Transfer Form to maintain the current inventory. The Asset Disposal/Transfer Form is located on the Purchasing Public folder on the Z drive.

Disposing or retiring of equipment requires that the District surplus the equipment. An item is retired when it leaves the District’s inventory, and must be reported to Purchasing on an Asset Disposal/Transfer Form.  This includes loss due to theft, sale, trade-in or irreparable damage.  An Asset Disposal/Transfer Form must be sent to Purchasing which will assess the salvage ability of the item and notify either Maintenance & Operations or Information Technology Services to pick it up.   Property disposal is regulated by California Education Code 81450 and 81452District equipment is purchased with taxpayer funds and may not be sold, traded, or thrown away without board approval and compliance with appropriate processes.

 

DONATING EQUIPMENT

Prior to any equipment being donated to another organization, the donation must be reported to Purchasing on District Asset Disposal/Transfer Form. An acknowledgment Letter from the organization receiving the donation must be attached to the Asset Disposal/Transfer Form.

 

RECEIVING DONATED EQUIPMENT

All materials or equipment to be donated to the college must be FIRST reported to the Chaffey College Foundation on a Donor Receipt/Recognition form.  The Foundation will forward this report to Purchasing so the item can be tagged for inventory.  The Foundation will also send an acknowledgement and thank-you to the donor.

ALL donations must receive approval in advance.  Donations of potentially dangerous items or items containing hazardous materials are not appropriate.  It is also possible that antiquated equipment may not be suitable for use or instruction.

 




Hours of Operation:

Purchasing Office:
Monday through Friday
7:30am to 4:30pm

Phone: 909-652-6701
Fax: 909-652-6704


Receiving Dock:
Monday through Friday
8:00am to 4:00pm

Phone: 909-652-6711

Map to Warehouse

Staff Directory



Additional Links

How to Register as a Vendor/Contractor

Public Records Act Requests

Foundation

Facilities Master Plan

Construction Update

Citizen's Oversight Committee




Rev. 3/18/11


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