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Purchasing & Warehouse Services

EMERGENCY PURCHASES

An emergency purchase is one made in response to an unforeseen circumstance beyond the control of the college that presents an immediate threat to essential college functions, may result in excessive loss or damage to property, and/or may result in bodily injury or loss of life.

All emergency purchases shall be handled by Purchasing Services. Emergency situations may include:

  • Equipment that becomes inoperable and must be maintained to insure the safety and health of personnel or provide protection to building and grounds.
  • An educational function that cannot continue without an item.

In order to receive emergency items quickly, submit an on-line requisition and give Purchasing the requisition number so immediate action can be taken.

When an emergency occurs after business hours, notify the vendor directly. When business hours resume, notify Purchasing Services of your action and which vendor you contacted.

Individual employees are discouraged from "shopping" for materials and supplies at off-campus locations due to liability, quality and cost issues.  Any savings realized by going to a local retailer are usually offset by the time it takes, the cost of transportation, the risk of accident while away from campus, and the "consumer" grade materials purchased.  The professionals in Purchasing Services are usually able to procure commercial grade products at wholesale prices for you.  If an emergency exists where items are needed immediately, contact your Point of Contact Buyer for procurement options prior to leaving campus on a shopping trip.

 

Purchase Reimbursement

The purpose of the purchase reimbursement form is to accommodate staff for purchases when a small item is required immediately or the staff member is able to receive special pricing that is not available through the purchasing system (e.g. purchase pamphlets available only at a conference you are attending.)  This form can be used in lieu of the normal purchasing process when one of the previous stated conditions is met.  The form should be completed and signed by the purchaser and the Budget Manager with the original receipts attached and submitted to Accounting Services.  Purchases made in excess of $100.00 must have prior approval from the Director of Purchasing.  The purchase reimbursement form is designed to be used primarily for small supply purchases. 

 

 

 






Hours of Operation:

Purchasing Office:
Monday through Friday
7:30am to 4:30pm

Phone: 909-652-6701
Fax: 909-652-6704


Receiving Dock:
Monday through Friday
8:00am to 4:00pm

Phone: 909-652-6711

Map to Warehouse

Staff Directory



Additional Links

How to Register as a Vendor/Contractor

Public Records Act Requests

Foundation

Facilities Master Plan

Construction Update

Citizen's Oversight Committee




Rev. 3/18/11


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CHAFFEY COLLEGE • 5885 Haven Avenue, Rancho Cucamonga, CA 91737-3002 • 909/652-6000
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