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Purchasing & Warehouse Services

BACK UP: QUOTES AND PROPOSALS

The first step in procuring product and/or services for departments involves obtaining back up to be used to enter Purchase Requisitions. Back up includes, but is not limited to, the following:

  • Quotations (Quotes)
  • Proposals
  • Internet Print Screens
  • Catalogs
  • Copies of Catalogs
  • Invoices (for Prepayments only)
All back up is to be forwarded to the Purchasing Buyer for use in processing requisitions into Purchase Orders, Blanket Purchases Orders, and/or Contracts and Agreements.

Back up can be submitted to Purchasing Services via Campus Mail, facsimile, or via e-mail.

Purchasing may also solicit for additional quotes as this task is a purchasing function and will ensure that the District is receiving the best price possible for its purchases. Purchasing also ensures that the vendor selected for the purchase adheres to the District's negotiated terms and conditions.

Quotes and proposals must not be shared with other vendors until after a vendor is chosen to place a purchase with, and then the information is only shared by Purchasing Services. Sharing of price quotes and proposals are not legal with the rules of Chaffey College or state statutes. Only after a PO or BPO is issued can prices from other vendors be shared.

Goods and services purchased for District purposes are done so using electronic requisitions initiated via the District's enterprise resources planning (ERP) system, Datatel. The system is designed to allow the requestor to input their purchasing requirements directly into Datatel from their on-campus desktop computer.

Promotional Items from Bookstore

The Chaffey College Bookstore provides products for District promotional use. To obtain a quote to purchase these types of products, please contact the Bookstore directly at x6560.




Hours of Operation:

Purchasing Office:
Monday through Friday
7:30am to 4:30pm

Phone: 909-652-6701
Fax: 909-652-6704


Receiving Dock:
Monday through Friday
8:00am to 4:00pm

Phone: 909-652-6711

Map to Warehouse

Staff Directory



Additional Links

How to Register as a Vendor/Contractor

Public Records Act Requests

Foundation

Facilities Master Plan

Construction Update

Citizen's Oversight Committee




Rev. 3/31/11


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