The Chaffey College World Wide Web sites
provide information about the college programs, services,
facilities, and resources. In addition, the Chaffey College servers
and Web sites exist to support interactive educational processes,
learning environment components, and
business transactions of the college. Links to off-site and non-Chaffey
servers exist to provide enhanced communication and research opportunities. Chaffey College recognizes the value and potential
of publishing on the Internet. Faculty, staff, and student organization
members may create electronic pages that carry out College business
in support of the Chaffey College mission for display
on the World Wide Web. The Coordinator, Electronic Media (webmaster)
is responsible for the development and deployment of
all administrative web procedures, systems, servers, and sites. Individuals who develop Chaffey College web pages must ensure those pages follow appropriate guidelines, standards, and procedures referenced or described in this document, including compliance with "Section 508" accessibility guidelines.
procedures apply to development and deployment of Chaffey College World
Wide Web pages ("homepages," "websites," "sub-sites," "web
pages") representing college schools/divisions, departments, programs,
sanctioned organizations, and to any member of the college
community acting in his or her college capacity and/or using
Additional and separate departmental procedures may
be developed to address the district’s
web-based distance learning components. Those components
generally fall within the individual instructor’s on-site individual
Individuals who develop web pages agree
to adhere to these guidelines and procedures in conjunction
with the Chaffey College Internet/Network Use Policy. Contents
of all web pages must follow college standards regarding
image use and aesthetics ("uniform look
nondiscrimination, appropriate levels of accessibility ("Section 508"), and
must conform to federal and state laws and College policies.
DEFINITIONS - GENERAL
is a term applied to a closed company or organization network that
allows access by selected external partner companies or organizations.
FTP (file transfer protocol) may be employed to allow update of web
pages housed on Chaffey College or remote servers. Due to limited server
resources, access to this service will be provided on an as-needed
basis, subject to additional guidelines, through the Chaffey College Webmaster.
is the term associated with the global network of computer networks,
of which the World Wide Web is a subset. Information posted on the
World Wide Web is intended for unfettered access by anyone with a computer
and Web browser.
INTRANET is a closed network of local and remote servers
and workstations associated with a company or organization. Access
to an intranet is typically for internal organization communication
and distribution of private and sensitive material.
LINKS are the backbone
of the World Wide Web and as such are essential to effective and efficient
research and communication. Links from Chaffey College web pages to
external servers are for the purpose of professional and educational
endeavor, and are not intended to promote or transact business not related
to the Chaffey College mission.
“LOOK AND FEEL” is a term used to describe the visual presentation
of a company, product, or service. In the case of Chaffey
College web pages, the look and feel of the primary college pages will follow
visual standards established by the marketing, web, and graphic services staff
in the same manner as printed material.
“PAGE DEVELOPER” is the term
used to identify the person responsible for the content and
maintenance off a page or collection of pages covered by these guidelines. This
person is the point of contact between a school, department, or group, and the
DEFINITIONS - PAGE
DISTRICT AND GENERAL PAGES are the "front
end" of the Chaffey College web presence and are the responsibility
of the district marketing, web, and graphic design departments
in the same manner as other publications (print, CD, video).
SCHOOL OR DEPARTMENT
PAGES represent Chaffey College and a specific school, department,
or program. As with print media, content should be developed by and
reflect the general aspects of the area and its personnel. These pages
should be developed by, or in collaboration with, the college electronic
media/graphic services staff, the office of educational technology,
or the teaching learning center.
CLUB OR OTHER ORGANIZATION PAGES include aspects of department pages
but fall under the jurisdiction and additional guidelines of the appropriate
area (Student Activities, for clubs) or organization(senates, unions,
committees). Visual content should conform to the Chaffey College guidelines
but may additionally reflect the culture of the club or organization,
as long as minimum Chaffey College link and logo components are included.
INDIVIDUAL PAGES are housed on district equipment, are maintained by
an individual employee for Chaffey-related professional purposes, and
are interpreted to be the sole responsibility of the individual. In
the spirit of consistency and maintaining a singular Chaffey College
identity, developers of these pages will build content, links and access
that conform to or compliment applicable Chaffey College guidelines
and procedures. On-Site individual pages may provide information about
an individual that is relevant to that individual’s role at the
college but must not be used to promote, solicit, or carry out commercial
transactions not related to Chaffey College. OFF-SITE PAGES are housed on servers not owned
by, not controlled by, nor within the scope of liability of Chaffey
College, but are maintained by an individual employed by the college
for their professional use. The individual is responsible for all costs
related to hosting these pages. In the spirit of consistency and maintaining
a singular Chaffey College identity, it is hoped that the developers
of these pages will build content, links and access that conform to
or compliment applicable Chaffey College guidelines and procedures.
Chaffey College web page developers will adhere to relevant federal
and state laws and the policies of the Chaffey Community College District.
and trademark laws apply to electronic publishing, as well as to print
publishing. Unless exempted by law, or if they are not the holders
of the copyright or trademark, page developers must have permission
to publish the information, graphics, images, audio, or photographs
on their pages. Electronic publications are subject to the same college
policies and standards as print publications.
GENERAL CONTENT GUIDELINES
Staff of schools,
departments, and organizations within the college may define
content for web pages within their area. This content must be consistent
with the overall Chaffey College guidelines, but may provide additional
detail, or follow additional department guidelines, and/or restrictions.
Each Chaffey web page developer is responsible for posting information
that is accurate and current. When possible, for accuracy,general
college information should be referenced by a link to the standard
district statistical and information pages that are maintained
by the marketing, graphics, research, and computing services staff.
electronic media/graphic services department will set the standards and
design for primary college web pages(administrative areas, programs,
and schools). These images and HTML documents may be downloaded and
used in other college web pages. In addition, the electronic media/graphic services
office may provide additional images and components for inclusion
in individual or department pages. The Chaffey College Guide
available in each administrative and school office, should be consulted,
as should the marketing, web, and graphic design staff, for college
identity and visual design standards.
ensure all Chaffey College web sites appear to be part of the same
organization, all primary college pages should include the standard
navigation button bar (or current navigation elements in use by, and
available from, the Webmaster), and a text-based link to the Chaffey
College main page. The first page of department, club, or individual
site (on-site or off-site), should carry the college logo and a link
to the Chaffey College main page. The creation/revision date must appear
on each page along with the identity of the page developer. This can
either be visible in the browser or may be a hidden comment line at
the beginning or end of the HTML code. The main or home page of a department
should include instruction about how viewers can obtain additional
information, show a phone number, and include an e-mail link to a department
The main pages of
the Chaffey College sites are assembled with a variety of components
databases, and Java Server Pages (JSP). Because of these techniques,
page developers should use caution when downloading and reusing HTML
code for their pages, and should meet with the web design staff to
ensure proper function and navigation are maintained.
Links are permitted to commercial
services and ventures that are partners with the college, or that
bring benefit to the learning environment, provide research sources
for students, or are activities concomitant to Chaffey College programs,
services, and mission.
PRIMARY PAGES OF CHAFFEY COLLEGE
Each main page of a sub-site
must have a link to the Chaffey College main page:
page must provide contact information for the responsible party,
either hidden in the HTML code, or, preferably, in the form of a "mailto" HTML
As with other district publications, each page must be
approved, for content by:
Instructional areas - Dean and/or
Administrative offices - Director and/or Supervisor
page must be developed following the steps listed in the web page
publication procedures (listed below).
All pages should conform to current
STUDENT CLUBS AND ORGANIZATIONS
As an entity of Chaffey Community
College District, student clubs and organizations shall adhere
to all procedures and guidelines as they pertain to web pages.
Each page, or the first page if a sub-site, must have a link to the
Chaffey College main page and to the Chaffey College disclaimer page:
page must be approved for content by the club advisor and
by the director of student activities. Each page must be approved
for form by electronic media/graphic Services. All major changes to student
club pages must be pre-approved by the club advisor and director
of student activities.
Current contact information for the page developer must be
on file in the electronic media/graphic services office. If the site is
housed on a server not maintained by Chaffey College, complete
contact information for the service provider must be provided
to the Chaffey College webmaster prior to being linked to any Chaffey
All pages must
conform to current accessibility guidelines.
STUDENT, INDIVIDUAL STAFF
/ FACULTY, AND CLASS PROJECT PAGES
Chaffey College provides a variety
of servers for Internet and intranet activity. For security and
maintenance reasons, additional off-site resources may be used for web-based
of an entity or activity supporting commercial endeavors
not related to Chaffey College or its affiliated services is
prohibited on pages housed on college servers.
Except for approved college business
transactions, solicitation or acceptance of credit card information
or any other personal information is prohibited on pages housed on college
computer resource consumption that might impair the overall
server performance will be referred to the applicable department
page, or first page if a sub-site, must have a link to the Chaffey
College main page and to the Chaffey College disclaimer page:
content approval is not required for student, staff, and
faculty individual pages. However, Chaffey College reserves the
right to remove pages from the system, and disconnect links to remote
servers, if they deviate in any way from these web development guidelines,
or from the acceptable use policies as outlined in the Chaffey College
Internet/Network Policies. The page developer will be notified when
a page or link is removed from the server.
Course page or site content will be the absolute purview
of the instructor of the course. It is recommended that all course-supporting
activity be maintained within a closed learning environment
(such as Blackboard, Moodle, or other distance learning platform
All pages should conform to current accessibility guidelines.
Development of web presentations may be performed on any
computer platform and should be saved in standard HTML format.
Proper file naming conventions must be followed, with the appropriate
suffix (.html, .htm) added. Graphics should be prepared in the
GIF, JPEG, or PNG format with the appropriate suffix in the file name.
transmission of web content through the weakest connection to
the slowest computer is a constant concern to developers of sites
directed to a wide audience, such as our student population.
The most effective web pages tend to be the quickest to download
and fastest to appear in any browser. Please refrain from complex
presentations that include heavy animation, streaming media,
complex JAVA scripts,unnecessary frames, or complex material
that might inhibit the speedy transmission of, or searching for, college information.
The same aesthetic
and technical guidelines required of Chaffey College print publication
design apply to web-based materials (see Chaffey College Guide
The first page of a directory or folder of
web pages should be titled: index.html (or index.shtml if server-side includes
(SSI) is employed—as is the case
with most general college and directory pages).
Page developers are encouraged
to use Adobe Dreamweaver as a visual development
tool. This tool writes clean and efficient HTML code and is easy to
learn and use. Code generated by Microsoft products (Excel and Word) contains proprietary and platform-specific items that tend to bloat file storage, slow transmission, and make editing difficult. Code also may be edited in any editor that creates plain text, such as BBEDIT or NotePad+.
File names should be limited to 32 characters, including
The primary Chaffey College web servers do not support FrontPage
Extensions. Page developers
should extract the pertinent HTML and image files from their local
site prior to moving the pages to the live server.
the web design staff for additional hardware, software, and training
options prior to developing individual pages.
completed and approved, the web page or site will be posted on the live
server. Server access and requirements will depend on the type
of page or site. The webmaster should be alerted (by e-mail) or consulted
when a new site is being launched, and when major revisions have
Before publication, the site should be checked for compliance with accessibility
guidelines, and should be revised accordingly.
pages will be checked for function and technical stability by the
web design staff. Appropriate links to Chaffey standard pages may
be added, and the page developer may be asked to adjust images
or content if needed to conform to publication guidelines or technical
standards. After initial posting, the pages will remain on-line
until replaced by the initial developer. Time frames for posting
of pages and revisions will be subject to established criteria of
the Electronic Media/Graphic Services Office.
The Web Committee may serve an advisory role to assist the webmaster as
needed in guideline development and procedural issues. This group will
check new pages for functionality and procedure compliance, and
alert the webmaster to points of concern.
Page developers should
periodically check their remote page links to ensure currency and
STEP-BY-STEP PUBLISHING GUIDELINES
developed and reviewed by appropriate department staff.
are checked for accessibility by the page developer.
Revisions are made.
Files are posted to the server, either directly, or through the webmaster/graphics
E-mail is sent to the webmaster with the URL of the newly
posted site and any notes on features that need attention in review.
The webmaster will assess any areas of concern and take appropriate
Corrections are made as appropriate by the original
developer or web design staff.
Repeat Step 4.
College provides computer services, networking, and computer facilities
to enhance the college’s educational
and administrative processes. A timely response to alleged resource misuse
or guideline infringement will be made. If the complaint is found to be
valid, Chaffey College will take appropriate actions. If a page is removed from
the Chaffey server because of a violation of district web policy, guidelines,
or procedures, the page developer will be notified.
The following are examples
that violate the law, college policy, or both:
and distribution of pirated software
used copyrighted images and text
Pornographic or lascivious text or
images that are not part of course curriculum
page contains a statement that releases Chaffey College from external liability
for content of web presentations. Contact information is provided on the
form for viewer comments.
This statement does not remove internal responsibility
and accountability from employees developing or approving Chaffey College
web pages. College employees and vendors are expected to comply with the
web page development guidelines, and should ensure content is appropriate
CHAFFEY COLLEGE WEB PAGE DISCLAIMER
Chaffey College provides computer
user accounts and access to technology resources for faculty members,staff,
and students, for education- and profession-related purposes. The
Chaffey College World Wide Web sites provide information about the
college programs, services, facilities, and resources. In addition,
the Chaffey College servers and Web sites exist to support interactive
educational processes, learning environment components, and business
transactions of the college.
Chaffey College makes no warranties,
either expressed or implied, concerning the accuracy, completeness,reliability
or suitability of the information presented on the World Wide Web.
College may provide links to resources outside the college but has
no control over these resources or their content. Chaffey disclaims
all responsibility for accuracy, content and/or appropriateness of
Individual employee web space and pages are provided
as professional and educational work areas. These individual pages
are reviewed for adherence to technical standards only. Individual
instructor page content is determined by the page owner and is not
reviewed by the college.