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TERMS AND CONDITIONS OF RECEIVING FINANCIAL AID

As a financial aid recipient, you are responsible for understanding and agreeing to the following terms of your financial aid award:

  1. As a financial aid recipient, you understand and agree that you must promptly report to the Financial Aid Office any changes in my financial, marital, residency or academic status. Any additional earning or funding resources not included in your award letter from any other outside sources may result in changes of your award and/or require repayment of financial aid awards already advanced to you during the academic year.

    You understand that all financial aid awards are contingent upon the availability of funds. This award has been based on the documented information you submitted at the time you applied for aid. This award has been made based on the FAFSA/Dream Act application information you have supplied to the college. If there are any changes in your situation, the award may be modified accordingly.


  2. It is your responsibility to inform the Financial Aid Office if that information changes. All awards are subject to the availability of funds. By accepting financial aid, you agree to allow the Chaffey College Admissions & Records Office to release system access and /or hard copy of your transcript to the Financial Aid Office and the California Student Aid Commission and/or any non-university sources providing assistance to you. You must accept responsibility for reading and understanding all forms that you are asked to sign. You are urged to keep a copy of all documents for your records.

  3. Chaffey College reserves the right to revise the student’s Financial Aid award. Modification of this offer may be required due to lack of necessary state or federal funding, academic progress, corrections or changes in the data reported to the institution by parents and/or students, receipt of additional awards by non-college sources, unintended error, student changes in unit load, change in residence, or other reasons consistent with Chaffey College’s procedures. It may be necessary for the Financial Aid Office to alter the types of assistance you have been awarded so that the funds in each of our programs may be fully utilized by students qualifying for particular types of aid. You must be enrolled for the completion of each term to receive a full financial aid award and agree that if you withdraw or cease to carry the required number of units you must arrange with the Financial Aid Office to repay any aid advanced for which you are no longer eligible.

  4. Enrollment: Most awards are made based on full-time enrollment (12 units per semester). Students enrolled less than full-time may expect reduction in aid. Late start classes starting after the students’ first disbursement or added classes will be paid on subsequent disbursements. Payment will be adjusted according to enrollment status.


  5. Satisfactory Academic Progress: Financial aid is provided for students seeking a degree, transfer status or certificate. Students who do not meet the minimum SAP standards as outlined in the Financial Aid Satisfactory Academic Progress Policy, could result in financial aid warning and/or loss of eligibility for aid. You have read and understand Satisfactory Academic Progress Policy. You understand that to receive financial aid you:

    1. Must be enrolled and

    2. Maintain Satisfactory Academic Progress for financial aid during each semester of the award period.

    If your award letter indicates that your Spring 2016 payments are pending “P”, you understand that the Financial Aid Office may be waiting for additional requirements such as, Financial Aid Satisfactory Academic Progress. The Financial Aid Satisfactory Academic Progress (SAP) Policy is available to all aid recipients online at http://www.chaffey.edu/finaid.

  6. Return of Title IV Funds: Federal aid recipients who withdraw or are dropped from all classes are subject to federal regulations regarding the Return of title IV funds. Students who withdraw or are dropped from all classes prior to completing more than 60 % of the enrollment period are subject to these rules. Based on the date of complete withdrawals or drop, the Chaffey College Financial Aid Office will determine the amount, if any, of “unearned” federal financial aid received by the student. If the student received more financial aid than the amount earned, the student will be billed for the overpayment. In accordance with Federal Change of Enrollment: If you withdraw from your classes after receiving your financial aid funds, you may be required to repay all or a portion of the financial aid you received. Please check with the Financial Aid Office prior to withdrawing from classes. If you do not attend your classes, you will need to repay all or part of the financial aid you have received. You understand that you may receive financial aid at only one school for the same term.


  7. If you have been awarded a Federal Pell Grant, or any other type of aid, it will be automatically accepted in the award letter. If you do not want to accept this award(s), you may contact the Financial Aid office to cancel it.


  8. You understand that the Office of Financial Aid reserves the right to review or modify a financial aid award at any time because of changes in your financial status, eligibility for financial aid, or changes in federal, state or institutional fund availability.  In addition, your award offer may be void or one or more financial aid program(s) may be canceled if it is based on any error in determining eligibility or determining the amount of financial aid, whether the error was made by you or the Office of Financial Aid.

             You must inform the Financial Aid Office if the following condition(s) apply to you.
    • Address - The Admissions and Records office has an accurate address on file that was indicated at the time of application to the college.  If your mailing/ residence address changes be sure to update your Admissions record by logging into MyChaffeyportal and logging into MyChaffeyview.

    • Withdrawal - You must notify the Financial aid Office if you leave Chaffey College for any reason.  Financial Aid Awards for students withdrawing from Chaffey College before the end of a semester will be adjusted in accordance with Chaffey College and the U.S. Department of Education Title IV Refund/Repayment Policies.

    • Increase in resources – If you receive any additional resources during the academic year, you are obligated to inform the Financial Aid Office so that your financial aid may be adjusted in addition to a reevaluation of your aid eligibility.  This assures that the limited funds available will assist the greatest number of students with the highest need.
  9. You understand that this award of financial aid is for the 2015-2015 academic year and that you must re-apply and re-establish eligibility for financial aid each school year.
 
Financial Aid Office Hours
Mon. & Thur. 7:30am - 7:00pm
Tues. & Wed. 7:30am - 4:30pm
Friday 7:30am - 4:00pm
Thursday, May 18th
Student Services hours will be from 7:30 am - 2:00 pm.

Learn about financial aid through these short videos.

FinAid TV

Go to Chaffey's Financial Aid TV


Links admissions
 
Free Application for
Student Aid
You can now apply for the 2017-2018 school year!
File a 2017-18 FAFSA as early as October 1st to apply for aid for the Fall 2017 term.



Visit
BankMobile
to learn about how disbursements are made!




California Student Aid Commision logo
California Student Aid Commission
Questions about CalGrants?
Check out the CSAC site.


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Chafee Grant for Foster
Youth

Visit this site or your ILP worker for more info.



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National Student Clearing House.  
Trusted source for enrollment verification and loan/lender information.



Rev. 1/6/17

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