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Faculty Senate
Berz Excellence Building
Chaffey College
5885 Haven Avenue
Rancho Cucamonga, CA 91737

909/652-6966


Ardon Alger
President

Tara Johnson
Administrative Assistant


 
faculty senate


Minutes

Fall Semester 2009


September 1 HTML | PDF | November 3 HTML | PDF |
September 8 HTML | PDF | November 10 HTML | PDF |
September 15 HTML | PDF | November 17 HTML | PDF |
October 13 HTML | PDF | December 1 HTML | PDF |
October 23 HTML | PDF | December 8 HTML | PDF |






FACULTY SENATE MINUTES

Deember 8, 2009


Members Present:

President.............................................................................. Ardon Alger
Vice President—Language Arts....................................... Neil Watkins
Secretary/Treasurer—Mathematics & Sciences............. Diana Cosand
Curriculum Chair............................................................... Marie Boyd
Business & Applied Technology....................................... Joy Haerens
Business & Applied Technology....................................... James Kerr
Health Sciences.................................................................... Beverly Cox
Health Sciences.................................................................... Renee Ketchum
Instructional Support......................................................... Cecilia Best
Instructional Support......................................................... Mary Jane Ross
Language Arts..................................................................... Cathy Decker
Student Services.................................................................. Katherine Wilson
Visual, Performing, & Communication Arts.................. Orville Clarke
Visual, Performing, & Communication Arts.................. Tom deDobay
Senator-at-Large................................................................. Angela Bartlett
Senator-at-Large................................................................. Robin Ikeda
Adjunct Senator-at-Large.................................................. Gail Keith-Gibson

Members Absent:

Social & Behavioral Sciences.............................................. Angela Sadowski
Student Services.................................................................. Bob Baiz
Senator-at-Large................................................................. Jeff Brouwer

Alternates Present:

Instructional Support......................................................... Rob Rundquist
Language Arts/Fontana Campus.................................... Leona Fisher
Social & Behavioral Sciences/Chino Campus................ Tim Greene
Student Services.................................................................. Vacant
Visual, Performing, & Communication Arts.................. John Machado

Guests:
         Joann Eisberg
            Laura Hope
            Lori Waite

      I.    P.E.

    II.    CALL TO ORDER

   III.    APPROVAL OF MINUTES AND CONSENT AGENDA

Minutes of December 1, 2009, and consent agenda were approved 20-0 as amended.

CONSENT AGENDA

    V.    REPORTS

  • President
  • Budget Update—President Alger shared an update from Vice Chancellor Erik Skinner on the Legislative Analyst’s Office (LAO) Fiscal Outlook report released on Wednesday, November 18, 2009.  The good news is that mid-year cuts for community colleges and schools appear unlikely, but the budget picture for 2010-11 and 2011-12 is quite grim.  The Fiscal Outlook is LAO’s annual report containing a five-year forecast of the state’s financial condition.  Each year, the report is viewed as the first credible update on the state’s fiscal status following enactment of the State Budget.  The following are highlights from this report:
  • California faces a projected $20.7 billion budget shortfall over a two-year period (fiscal years 2009-10 and 2010-11).
  • This shortfall results primarily from increases in projected expenditures compared to the enacted State Budget.
  • Sluggish State General Fund revenues represent a relatively small part of the problem.
  • While still lagging the nation, California’s economy has likely hit bottom and is beginning a recovery.  LAO points to slowing job loss and rising home prices as indicators that California’s economy is beginning to turn around.
  • LAO states that “Addressing this large shortfall will require painful choices—on top of the difficult choices the Legislature made earlier this year.”

You can access the LAO report, in full, at the following web link: http://www.lao.ca.gov/2009/bud/fiscal_outlook/fiscal_outlook_111809.pdf.

  • Area Faculty Get-Together—Angela Leontas has offered to host the Rancho Cucamonga Area Get-Together in early February and invite all faculty.
  • Orville Clarke has been nominated for the State Academic Senate Hayward Award for Excellence in Education, representing what is best for education on our campus.
  • Senate sends its condolences to Tim Arner on the loss of his father, Rodney Arner, retired mathematics professor, and authorizes a donation in his memory to the Rodney D. Arner Scholarship Fund, Chaffey College Foundation.
  • Vice President

Vice President Watkins suggested that the Senate consider looking at all the sabbatical requests at the same time.  He also reported that Litho has gone back to the original form for submitting work online.

  • Committees
  • Budget Advisory Committee—President Alger reported that the Budget Advisory Committee would soon report the budget saving efforts in non-academic areas.

VI.    OLD BUSINESS

  • Sabbatical Leave RequestJoann Eisberg—Senators de Dobay, Ikeda, and Wilson have reviewed Joann Eisberg’s Fall 2010 sabbatical leave request and recommend approval; Senate concurred. 
  • Report to the Community—President Alger and Senator Machado attended the 10th Annual Report to the Community Luncheon on Monday, November 16, representing the Faculty Senate.  This event was a very impressive showing of Chaffey’s accomplishments.  Faculty successes that were shared with the community were Emily Avila-Teeguarden, Biology Professor and Kevin Cameron, Political Science Professor.  To read about their successes, please see the 2009 Report to the Community program at http://www1.chaffey.edu/rtc/index.shtml.  This year’s event was held at the new Chino Campus Community Center. 
  • Outcomes & Assessment Committee—Senate approved Mamta Agarwal, Tim Arner, and Diana Sanchez to serve on the Outcomes & Assessment Committee. 
  • Pathway to Proficiency:  Chaffey College’s Four Year Assessment Plan to Achieve Proficiency in Student Learning Outcomes and Outcomes Based Assessment—Marie Boyd and Tom Vitzelio, SLO Co-Coordinators, led the discussion on the draft Pathway to Proficiency document that was handed out at last week’s meeting.  Boyd requests that the Faculty Senate look over and vet the Pathway to Proficiency document in preparation for accreditation.  Senate received a document designed to prepare departments for PSR, called Annual Program Outcomes and Assessment Monitoring Report.

NEW BUSINESS

  • Enrollment Policy Changes—Laura Hope, Interim Dean, Instructional Support, and Lori Waite, Dean, Counseling & Matriculation addressed Senate on enrollment policy changes.  There has been some discussion about tightening up adding and dropping procedures.  We first started talking about deregistration in Datatel.  It has always been bothersome that students were all deregistered at the same time, and it was never clear to them when they could reregister.  We are considering rolling deregistration.  We will give students a certain window to pay after they register.  If they don’t pay, they get deregistered.   We have talked about a 10 day to two-week window of time for students to pay or elect to join the payment plan.  It levels the playing field so everyone has the same opportunity to register again.   It reduces the likelihood of students sitting in on classes, not making the payment, and staying in the class not knowing they are not enrolled.  The college is considering another process whereby when a class closes, students can be added to the waitlist.  If students in the class were deregistered, then students on the waitlist could be given a window of opportunity to add.  During registration, we could obtain up-to-date contact information for students that could be waitlisted.   Senators suggested that we have some kind of policy to move students up on the waitlist who are close to graduation.  Pros and cons were discussed.  There is also the problem with students who have accumulated 90 units losing registration priority.  We looked at course success rate by week of student who registered late provided by Institutional Research.  Students who add in the third week have a significantly lower success rate than students who registered early.  We are thinking of moving the last add date to the end of the second week.  We could then make our financial aid disbursements earlier.  We are also considering moving up the last day to drop.

Sherrie would like to go to a policy where students cannot add an open or closed class without an add code after instruction begins.  We will not try to change all these policies at once, but consider changing them gradually.  We can also check with other colleges that have done these things.  The Senate supports consideration of these ideas.  Whatever changes may occur will be phased in to give the college and students time to adjust to the changes.

  • Perkins Grant Steering Committee—Senate has received a request to establish a steering committee to determine the direction for our Perkins Grant.  Four faculty members are requested to serve, two occupational and two non-occupational representatives.  The committee will meet approximately three times a year.  Faculty Senate to put out an open call for faculty representatives.  Interested faculty are urged to contact their Senator or the Faculty Senate Office at Extension 6965. 
  • Success Center Referral Process—Rob Rundquist reported that the Chaffey College instructor/counselor referral process for Success Center services (a Title 5 requirement) has been updated as a result of ongoing discussions with the System Office.  Starting in the Spring 2010 semester, instructors will be able to refer students for Success Center services by simply checking the "Required Tutoring Referral" box when accessing class rosters via "My ChaffeyVIEW."  Once programming updates have been completed, faculty will receive further communications that will clearly outline the process.

ANNOUNCEMENTS 

FLOOR ITEMS

SUMMARY

XI.  ADJOURNMENT

The meeting was adjourned at 2:10 p.m.

Respectfully submitted by,

____________________________________
Donna Walker, Recording Secretary
                  

____________________________________
Diana Cosand, Secretary/Treasurer






FACULTY SENATE MINUTES

Deember 1, 2009


Members Present:

President.............................................................................. Ardon Alger

Vice President—Language Arts....................................... Neil Watkins

Secretary/Treasurer—Mathematics & Sciences............. Diana Cosand

Curriculum Chair............................................................... Marie Boyd

Business & Applied Technology....................................... Joy Haerens

Business & Applied Technology....................................... James Kerr

Health Sciences.................................................................... Beverly Cox

Health Sciences.................................................................... Renee Ketchum

Language Arts..................................................................... Cathy Decker

Mathematics & Sciences..................................................... Alif Wardak

Social & Behavioral Sciences.............................................. Marylee Requa

Social & Behavioral Sciences.............................................. Angela Sadowski

Student Services.................................................................. Bob Baiz

Student Services.................................................................. Katherine Wilson

Visual, Performing, & Communication Arts.................. Orville Clarke

Visual, Performing, & Communication Arts.................. Tom deDobay

Senator-at-Large................................................................. Angela Bartlett

Senator-at-Large................................................................. Jeff Brouwer

Adjunct Senator-at-Large.................................................. Gail Keith-Gibson

Members Absent:

Instructional Support......................................................... Cecilia Best

Instructional Support......................................................... Mary Jane Ross

Mathematics & Sciences..................................................... Cathie Keenan

Senator-at-Large................................................................. Robin Ikeda

Alternates Present:

Language Arts/Fontana Campus.................................... Leona Fisher

Social & Behavioral Sciences/Chino Campus................ Tim Greene

Student Services.................................................................. Vacant

Visual, Performing, & Communication Arts.................. John Machado

Guests:

         Jonathan Ausubel                            Lisa Bailey

            DE Creasy-Valdez                           John Fay

            Sherrie Guerrero                              Steve Menzel

            Tom Vitzelio                                                                                    

 

      I.    P.E.

    II.    CALL TO ORDER

   III.    APPROVAL OF MINUTES AND CONSENT AGENDA

Minutes of November 17, 2009, and consent agenda were approved 19-0 as amended.

IV.      CONSENT AGENDA

§  Faculty representatives have been requested to serve as follows:

§  Resigned—Unable to Serve—Key Task Force

Mamta Agarwal, M&S

 

    V.    REPORTS

·      President

§  State Academic Senate—The Academic Senate is pleased to announce that the Foundation for California Community Colleges is again sponsoring the Hayward Award for “Excellence in Education.” Each college may nominate one faculty member to receive this prestigious honor, which includes a cash award of $1,250. All faculty, both inside and outside of the classroom, are eligible for consideration, including previous nominees who did not receive the award. Four recipients, one from each area of the state, will be chosen and honored at the March 1, 2010, Board of Governors meeting in Sacramento. Each recipient is also eligible to be forwarded as a nominee for the Council for Advancement and Support of Education (CASE) Professor of the Year Award. The completed application must be received in the Academic Senate Office by 5:00 pm on Monday, December 14, 2009. For additional information and applications, please contact the Faculty Senate Office at Extension 6965.

§  President Alger announced that Laura Hope, Interim Dean of Instructional Support, and Lori Waite, Dean of Counseling and Matriculation, will visit Senate next week to address enrollment policy changes at 1PM.

·      Committees

§  Outcomes & Assessment—Marie Boyd and Tom Vitzelio handed out a paper titled Pathway to Proficiency: Chaffey College’s Four Year Assessment Plan to Achieve Proficiency in Student Learning Outcomes and Outcomes Based Assessment. Senators were asked to read this assessment plan and be prepared to discuss at the next Senate meeting.

VI.    OLD BUSINESS

·      Sabbatical Leave Requests—Orville Clarke, Joann Eisberg, Tamari Jenkins, and Alan Roebuck—Senators Cosand, Fisher, and Ketchum have reviewed Orville Clarke’s sabbatical leave request for Spring 2011 and recommend approval; Senate concurred.

Senators de Dobay, Ikeda, and Wilson have reviewed Joann Eisberg’s sabbatical leave request for the 2010-2011 academic year and would like to discuss it further.

Sabbatical readers for Tamari Jenkin’s Fall 2010 sabbatical leave request, Senators Bartlett, Haerens, and Machado, have reviewed the request and recommend approval as revised; Senate concurred.

Senators Brouwer, Kerr, and Wardak have reviewed Alan Roebuck’s sabbatical leave request for Fall 2010 and recommend approval; Senate concurred. Approved sabbatical leave requests will be forwarded to the Vice President of Instruction.

VII.      NEW BUSINESS

·      Retirement Incentives—Faculty and Management Negotiation Teams—Jon Ausubel, Lisa Bailey, D.E. Creasy Valdez, John Fay, Sherrie Guerrero, and Steve Menzel addressed Senate on retirement incentives. Fifty-six (56) people have filled out the early retirement survey.  Both negotiating teams have identified an early retirement incentive program as a mutual interest because it is a way to reduce expenditures.  Eighty-five percent (85%) of our budget is salaries.  Such programs only work if we do not fill behind with permanent faculty right away.  The back fill would be limited and would be phased in slowly, possibly over the next five years.  There would not be a guaranteed replacement of retired faculty.  Early retirement could cause a dramatic shift in what the college looks like.  We could fall below the faculty obligation number of full-time faculty.  Some programs could be especially hard hit.  We need a smooth process to address program discontinuance which involves both program and services review and curricular concerns.  An early retirement incentive could be put in place immediately if mutually agreed to through the negotiations process.  We may need to reduce fall by cutting about 200 sections, similar to the cuts we made for spring.  Hiring criteria and processes already exist for prioritizing faculty hires.  These criteria and processes would need to be expanded to also include how adjunct resources are used.   Such a process should continue to involve shared governance, and should grow out of Program Review.  The process should be sound with regard to academics and budget and be transparent. 

·      Senate Resolution Early Retirement Incentive—The Senate passed a resolution of support for both negotiating teams to pursue an early retirement incentive program. Senate also expressed its appreciation to the Negotiating Teams for coming to Senate and considering us a partner in this dialogue. 

·      Sabbatical Leave Request—Due to time constraints with the holidays, sabbatical readers for Carol McClure’s Spring 2011 sabbatical leave request were selected via email. Senators Baiz, Sadowski, and Wilson volunteered to review Professor McClure’s sabbatical request. Senators Baiz, Sadowski, and Wilson approved Carol McClure’s Spring 2011 sabbatical leave request and Senate concurred.

·      Grading and Enrollment Packet Draft—Senate reviewed the draft grading and enrollment packet. This packet will be a resource for new faculty and adjunct faculty members. Senate thought the packet was a good idea and well done. Hardcopies will be provided to individual departments for distribution to faculty. The document will be posted on Chaffey View and to the online faculty handbook at http://www1.chaffey.edu/fac-handbook/ under Faculty Information.

VIII.    ANNOUNCEMENTS

IX.      FLOOR ITEMS

X.     SUMMARY

XI.  ADJOURNMENT

The meeting was adjourned at 1:50 p.m.

Respectfully submitted by,

____________________________________

Donna Walker, Recording Secretary

____________________________________

Diana Cosand, Secretary/Treasurer






FACULTY SENATE MINUTES

November 17, 2009


Members Present:

President.............................................................................. Ardon Alger

Vice President—Language Arts....................................... Neil Watkins

Secretary/Treasurer—Mathematics & Sciences............. Diana Cosand

Curriculum Chair............................................................... Marie Boyd

Business & Applied Technology....................................... Joy Haerens

Business & Applied Technology....................................... James Kerr

Health Sciences.................................................................... Renee Ketchum

Instructional Support......................................................... Mary Jane Ross

Social & Behavioral Sciences.............................................. Marylee Requa

Social & Behavioral Sciences.............................................. Angela Sadowski

Student Services.................................................................. Bob Baiz

Student Services.................................................................. Katherine Wilson

Visual, Performing, & Communication Arts.................. Orville Clarke

Visual, Performing, & Communication Arts.................. Tom deDobay

Senator-at-Large................................................................. Angela Bartlett

Senator-at-Large................................................................. Jeff Brouwer

Senator-at-Large................................................................. Robin Ikeda

Adjunct Senator-at-Large.................................................. Gail Keith-Gibson

Members Absent:

Health Sciences.................................................................... Beverly Cox

Instructional Support......................................................... Cecilia Best

Language Arts..................................................................... Cathy Decker

Mathematics & Sciences..................................................... Alif Wardak

Mathematics & Sciences..................................................... Cathie Keenan

Alternates Present:

Business & Applied Technology....................................... David Karp

Health Sciences.................................................................... Sue Bartell

Instructional Support......................................................... Rob Rundquist

Language Arts/Fontana Campus.................................... Leona Fisher

Social & Behavioral Sciences/Chino Campus................ Tim Greene

Student Services.................................................................. Vacant

Guests:

         Bruce Osburn

            Cindy Walker

      I.    P.E.

    II.    CALL TO ORDER

   III.    APPROVAL OF MINUTES AND CONSENT AGENDA

Minutes of November 10, 2009, and consent agenda were approved 20-0 as amended.

IV.      CONSENT AGENDA

    V.    REPORTS

·      President

§  Californians Give Community College High Marks—California Community Colleges’ approval rating was higher than California UC’s and CSU’s. In a survey by the Public Policy Institute of California, Community College’s approval rating was 65%, UC’s 62%, and CSU’s 61%. The Governor’s rating was 28%, and the state Legislature was 18%. In addition 86% of the California residents surveyed were concerned about rising fees, and 89% were worried about reduced enrollment and course offerings. However, 49% were willing to pay higher taxes, and only 29% were willing to pay higher fees. For the full report, please visit the Public Policy Institute of California’s website at http://www.ppic.org/main/publication.asp?i=917.

§  Student Activities New Toy Drive—President Alger announced that Student Activities is preparing for its 18th Annual Night with Santa New Toy Drive.  The toy drive benefits Chaffey College Student families who are in need of assistance. Toys are needed for children ages 2-12 with a minimum toy value of $10.  Please turn in your donation to Student Activities by 5:00 pm on Thursday, December 3.  Student Activities is also asking for donations to purchase Christmas trees and is in need of any unused Christmas decorations, gift wrap, gift bags, and ribbons.  For additional information please contact Susan Stewart at Extension 6591.

§  Senate sends its condolences to Monica Carter on the recent loss of her husband, Roy Carter, and authorized a donation in his memory.

§  Senate will not meet next week in lieu of subcommittee meetings.

·      Vice President

§  Vice President Watkins reported that the print shop’s online print request form does not work.

·      Committees

§  Budget—Included in this week’s Senate packet was a budget update that was given at President’s Cabinet.

§  Calendar—The academic calendar was discussed and will be presented to the Governing Board.

§  Outcomes & Assessment—Marie Boyd reported that January Flex will feature a new approach to SLOs. Professional Development and the Outcomes & Assessment Committee will be hosting an SLO Fair – with one (1) hour activities designed to assist faculty “close the loop” on course-level assessments. Look for more information to follow in the Flex Booklet!

VI.    OLD BUSINESS

·      District-wide Ethics Task Force—Senate approved Stephen Calebotta and Chris Flores as faculty representatives on the recently established District-wide Ethics Task Force.

·      Outcomes & Assessment Committee—Senate put out a renewed call for a faculty representative to serve on the Outcomes & Assessment Committee (formerly SLO Committee) to replace Jo Alvarez. The purpose of this committee is to demonstrate evidence that learning has occurred as a result of a specific course, program, activity, or process and to ensure compliance for accreditation report in 2010. The committee meets on the second Monday of every month from 12:30 pm – 1:45 pm in SSA-227. If you are interested in serving, please contact your Senator or the Faculty Senate Office at Extension 6965.

·      Academic Senate Fall Plenary Session—President Alger and Curriculum Chair Boyd reported on the plenary session. A resolution to modify the “50% rule” to include counselors and librarians in the 50% was discussed. State Senate agreed with the ideas, but more information is needed on what the change in percentage should be. This resolution will return for voting at the Spring State Senate meeting. The resolution is to create a new transfer degree option that would not let CC’s add local requirements to the degree; more information is needed and will return in the spring.

President Alger and Chair Boyd attended the State Academic Senate Fall Plenary Session November 12-14, at the Ontario Doubletree Hotel. They were joined by Diana Cosand, DE Creasy Valdez, Victoria Tirado, Tom Vitzelio, and Donna Walker for the all-day session on Thursday, November 12. Ardon Alger gave the welcome speech at the first general session on Thursday where they were all joined by Katie Roberts, Governing Board member, and Sherrie Guerrero, Vice President of Instruction & Student Services.

VII.      NEW BUSINESS

·      Professional Relations Committee—Bruce Osburn, Chair of the Professional Relations Committee, distributed the revised “working” professional relations document for Senate’s review along with two worksheets the committee will use when providing services.  There were four goals for modifying the “working” document.  The first was to keep things low-key and less intimidating.  The second was to assist the complainant to help themselves, rather than the committee taking on the responsibility of the solution.  The third was to protect participating faculty, committee members, and the college from liability.  The last was to make the documents “user-friendly” – remove timelines and unnecessary rules.  Some procedural details were discussed and will be further investigated by the committee. The revised “working” document will return to Senate for review and approval after the procedural details are resolved.  The committee would like to include the two alternates, Sue Bartell and Tamari Jenkins, as full committee members, and Marylee Requa will serve as ex-officio.  Senate approved.

·      Student Success Initiative—Cindy Walker, Tri-Chair of the Student Success Initiative Task Force, updated Senate on the Student Success Initiative.  The Basic Skills Initiative is a statewide effort to address the basic skills and ESL needs of our student population at community colleges.  This grant is funded by the Chancellor’s office.  In 2006, a document titled Basic Skills as a Foundation For Student Success in California Community Colleges was disseminated as a tool for assessment and guidance.  This document and the Basic Skills Initiative was in response to the significant increase in basic-skills students across our state.  About 98% of students at Chaffey assess below college level in either writing, math, or reading.  Colleges are funded through the BSI, based on coding of basic skills courses.  After completing a college-wide assessment in 2007, the task force determined that staff development and instructional practices needed the most focus, so we developed the Faculty Success Center.  The task force conducted a college-wide survey of faculty needs before creating the Faculty Success Center.  The major initiatives at Chaffey funded through the SSI are the Faculty Success Center, EOPS summer readiness program, Early Alert, Supplemental Instruction, and the Chino Reading/Writing Center.  The Faculty Success Center has had two Summer Institutes focused on “Preparing for the Underprepared.”  We want workshops to be transformational experiences, so faculty apply what they have learned in small research projects.  In the last 18 months we have had 11 two-day seminars and numerous one-hour workshops.  We look forward to creating more on-demand types of training as well (online, video-based, etc.).  The EOPS Summer Readiness Program was also funded.  Ninety seven percent (97%) of the students who participated in the program were successful in math in the following academic year.  The Early Alert system has gone through a small pilot and is currently in the next stage of a larger pilot and will soon open up to more faculty.  Another area that has been successful is Supplemental Instruction in science and math.  The latest project coming out of the Basic Skills Initiative is the recoding of basic skills courses (math, reading, writing, and ESL) and the creation of standardized rubrics for these courses.  Each college will be reviewing their curriculum this coming year based on these new rubrics and recoding regulations.  CB-21 is the coding used for our courses for transfer, funding, basic skills initiative, and other uses.

VIII.    ANNOUNCEMENTS

IX.     FLOOR ITEMS

X.     SUMMARY


XI.  ADJOURNMENT

The meeting was adjourned at 1:50 p.m.

Respectfully submitted by,

____________________________________

Donna Walker, Recording Secretary

____________________________________

Diana Cosand, Secretary/Treasurer






FACULTY SENATE MINUTES

November 10, 2009


Members Present:

President.............................................................................. Ardon Alger

Vice President—Language Arts....................................... Neil Watkins

Secretary/Treasurer—Mathematics & Sciences............. Diana Cosand

Curriculum Chair............................................................... Marie Boyd

Business & Applied Technology....................................... Joy Haerens

Business & Applied Technology....................................... James Kerr

Health Sciences.................................................................... Beverly Cox

Health Sciences.................................................................... Renee Ketchum

Instructional Support......................................................... Mary Jane Ross

Language Arts..................................................................... Cathy Decker

Mathematics & Sciences..................................................... Alif Wardak

Social & Behavioral Sciences.............................................. Marylee Requa

Social & Behavioral Sciences.............................................. Angela Sadowski

Student Services.................................................................. Bob Baiz

Visual, Performing, & Communication Arts.................. Tom deDobay

Senator-at-Large................................................................. Angela Bartlett

Senator-at-Large................................................................. Jeff Brouwer

Senator-at-Large................................................................. Robin Ikeda

Members Absent:

Instructional Support......................................................... Cecilia Best

Mathematics & Sciences..................................................... Cathie Keenan

Student Services.................................................................. Katherine Wilson

Visual, Performing, & Communication Arts.................. Orville Clarke

Adjunct Senator-at-Large.................................................. Gail Keith-Gibson

Alternates Present:

Instructional Support......................................................... Rob Rundquist

Language Arts/Fontana Campus.................................... Leona Fisher

Social & Behavioral Sciences/Chino Campus................ Tim Greene

Student Services.................................................................. Vacant

Visual, Performing, & Communication Arts.................. John Machado

Guests:

         Sid Burks


      I.    P.E.

    II.    CALL TO ORDER

   III.    APPROVAL OF MINUTES AND CONSENT AGENDA

Minutes of November 3, 2009, and consent agenda were approved 20-0 as amended.

IV.      CONSENT AGENDA

§  Faculty representatives have been requested to serve as follows:

§  Resigned—Unable to Serve—Outcomes and Assessment Committee (formerly known as Student Learning Outcomes Committee)

Jo Alvarez, VPCA

 

    V.    REPORTS

·      President

§  Area Faculty Get-Together—President Alger reported that the Western Riverside County Area Faculty Get-Together hosted by John Fay was enjoyed by all.  Cathy Decker has offered to host the next area get-together at her home. 

§  Governing Board Election Results—Senate sends its congratulations to Kathy Brugger and Katie Roberts on their recent reelection to Chaffey’s Governing Board. 

§  Update on Dr. Shannon—President Alger reported that Dr. Shannon’ recovery is going well, and he looks forward to returning to Chaffey.

§  Outcomes & Assessment Committee—President Alger put out an open call for a faculty representative to replace Jo Alvarez on the Outcomes & Assessment Committee (OAC) (formerly known as the SLO (Student Learning Outcomes) Committee.  The purpose of the OAC is to demonstrate evidence that learning has occurred as a result of a specific course, program, activity, or process and to ensure compliance for accreditation report in 2010.  The OAC meets the second Monday of every month from 12:30 pm to 1:45 pm, in SSA-227.  Interested faculty are urged to contact the Faculty Senate Office at Extension 6965 or contact their Senator. 

·      Vice President 

§  Starting Friday, artwork and ‘zines created by the students at Kingsley elementary will be on display at the Montclair Plaza until Friday, November 20. 

§  If you purchase any books at the Barnes and Noble Bookstore at the Montclair Plaza between Wednesday, November 18 and Saturday, November 21, a percent of the sales will go to Student Activities to buy books for the students at Kingsley Elementary.  You need to bring the flier with you to the bookstore. 


§  There is a problem with the lithography online print request form.  It doesn’t work if you do not have the necessary Adobe software.

·      Coordinators

§  Coordinators will meet on Monday, December 7, 2009. 

·      Committees

§  Outcomes & Assessment—Marie Boyd reported that we are coming up on a final draft of a student learning outcomes handbook, and she will be bringing it in sections to Faculty Senate for the shared governance process.

VI.    OLD BUSINESS

·      Sabbatical Leave RequestPeter Konovnitzine—Senators Greene, Decker, and Fisher have reviewed Peter’s sabbatical leave request for Fall 2011 and recommend approval as revised; Senate concurred.  The approved sabbatical leave request will be forwarded to the Office of Instruction. 

·      Faculty Get-Together—Senate discussed possible dates for a campus wide faculty get-together and decided to host it on Tuesday, December 8 at 4:00 pm in the Faculty Success Center.  This activity provides faculty an opportunity to get-together informally to exchange ideas and experiences with faculty from across campus.  Food will be provided by Faculty Senate.

·      Program & Services Review Committee (PSRC) Faculty Senate Designee—President Alger polled Senators on their interest in serving as the Faculty Senate PSRC designee while Cathie Keenan is out on medical leave.  The first meeting is scheduled for December 9 at 12:30 p.m. in Social Science 6 to discuss some of the changes that are being made to the CurricUNET system as well as the future of program review.  Senator Boyd volunteered to serve. 

·      8.3B Sustainability Policy—President Alger reported that the sustainability policy that Senate approved on October 6, 2009 will be a College philosophy like the Faculty Ethics Statement and Shared Governance.  Senate reviewed 8.3B Sustainability Policy version and approved with minor grammatical changes 20/0.

·      State Academic Senate Resolutions—Senate discussed several resolutions that will be presented at the Fall State Academic Senate Plenary Session.  Among those being presented was Resolution 4.02 that would create a new “transfer degree” for students who complete GE (IGETC or CSU GE) and 60 transferable semester units with a minimum of 18 semester units in a major or area of emphasis and require the colleges that do so to refrain from requiring additional local requirements that are not included in the GE package or the major/area of emphasis.  Another resolution (6.03 Revising the 50% Law), would approve changing the 50% law to include counseling and library faculty.  Senate was in favor of this change. 

Resolution 13.01 CLASS (California Leadership Alliance for Student Success) Initiative—Participants in CLASS commit to longitudinal tracking of a designated fall cohort of credit students at the college over at least a 24 month period; scheduling and leading monthly discussions of student progress and development of strategies for institutional and policy change in pursuit of dramatically improved student success. 
Resolution 15.01 Adopt ICAS Statement on Competencies in Mathematics— They have updated the segment on math competencies. 

All resolutions discussed at the Academic Senate Fall Plenary Session can be accessed on the Academic Senate website at http://www.asccc.org/Events/sessions/fall2009/materials.html

VII.      NEW BUSINESS

·      Sabbatical Leave Request—Orville Clarke—The following Senators volunteered to read Orville’s sabbatical leave request for Spring 2011:  Senators Fisher, Ketchum and Cosand.

·      No Equivalency to an Associate’s Degree—Sid Burks, Dean, Business & Applied Technology, reported that  a resolution will be presented at the Fall Plenary session to require a minimum of an associates degree for CTE instructors.  A lot of the instructors had no associate’s degree but had credentials and were grandfathered in.  If this resolution goes through, CTE may have to cancel programs for lack of available qualified faculty.  Currently, the Board, with input from the Senate, has a policy that allows hiring instructors without a degree if they have the equivalent experience.  This has allowed us to hire individuals who did not have a degree and have gone on to be excellent instructors.  Sid recommends that the Academic Senate should consider allowing instructors without a degree to be hired provisionally, contingent on meeting the minimum qualification within a certain period of time for disciplines where it is difficult or impossible to find fully qualified candidates.  Senate concurred.

·      District-wide Ethics Task Force—President Alger announced that Dr. Shannon has requested that a task force be established to create a district-wide ethics policy.  This will be a broad-based policy that would include all employee groups.  The committee will meet every other week based on the availability of the members.  Interested faculty are urged to contact their Senator or the Faculty Senate Office at Extension 6965. 

·      Committee Reporting—Senate reviewed the committee reporting tracking table and will invite the following committee chairs to present a committee update to Senate:  Distance Education, Health & Safety, Professional Development, Study Abroad, Honors Program, Early Alert Planning, Student Publications Advisory, and Vocational Education Program Advisory.

VIII.    ANNOUNCEMENTS 

Senator Machado announced that the Art Committee has launched their campaign for Cucamonga to get permanent artwork for Chaffey in the form of the Hollywood-like “Cucamonga” sign that was temporarily displayed on campus.  The Art Committee now has a website that can be accessed at www.chaffey.edu/art_committee.

IX.     FLOOR ITEMS

X.     SUMMARY

XI.  ADJOURNMENT

The meeting was adjourned at 2:10 p.m.

Respectfully submitted by,

____________________________________

Donna Walker, Recording Secretary

____________________________________

Diana Cosand, Secretary/Treasurer






FACULTY SENATE MINUTES

November 3, 2009


Members Present:

President.............................................................................. Ardon Alger

Vice President—Language Arts....................................... Neil Watkins

Secretary/Treasurer—Mathematics & Sciences............. Diana Cosand

Curriculum Chair............................................................... Marie Boyd

Business & Applied Technology....................................... Joy Haerens

Business & Applied Technology....................................... James Kerr

Health Sciences.................................................................... Beverly Cox

Health Sciences.................................................................... Renee Ketchum

Instructional Support......................................................... Cecilia Best

Instructional Support......................................................... Mary Jane Ross

Mathematics & Sciences..................................................... Alif Wardak

Social & Behavioral Sciences.............................................. Angela Sadowski

Student Services.................................................................. Katherine Wilson

Visual, Performing, & Communication Arts.................. Orville Clarke

Visual, Performing, & Communication Arts.................. Tom deDobay

Senator-at-Large................................................................. Angela Bartlett

Senator-at-Large................................................................. Jeff Brouwer

Senator-at-Large................................................................. Robin Ikeda

Adjunct Senator-at-Large.................................................. Gail Keith-Gibson

Members Absent:

Language Arts..................................................................... Cathy Decker

Mathematics & Sciences..................................................... Cathie Keenan

Social & Behavioral Sciences.............................................. Marylee Requa

Student Services.................................................................. Bob Baiz

Alternates Present:

Business & Applied Technology....................................... David Karp

Instructional Support......................................................... Rob Rundquist

Language Arts/Fontana Campus.................................... Leona Fisher

Social & Behavioral Sciences/Chino Campus................ Tim Greene

Student Services.................................................................. Vacant

Visual, Performing, & Communication Arts.................. John Machado

Guests:

Laura Hope

Jonathan Ausubel

      I.    P.E.

    II.    CALL TO ORDER

   III.    APPROVAL OF MINUTES AND CONSENT AGENDA

Minutes of October 23, 2009, and consent agenda were approved 21-0 as amended.

IV.      CONSENT AGENDA

§  Faculty representatives have been requested to serve as follows:

§  Early Alert Planning Committee

Sergio Gomez, SBS

 

§  Immigrant Education Work Group

Cecilia Best, IS

Carmen Navarro, VPCA

Charmaine Phipps, LA

Cindy Walker, IS

Lynette Tougas, Adjunct/LA

Kyle Pennett, Chair/LA

§  Student Publications Advisory Committee

Mike Eskew, Chair/LA

DE Creasy Valdez, SS

Doug Walsh, Adjunct/LA

Webster Watnik, Adjunct/LA

Angela Bartlett, LA

Neil Watkins, LA

    V.    REPORTS

·      President

§  Area Faculty Get-Together—President Alger announced that John Fay is hosting the Western Riverside County Faculty Get-Together on Wednesday, November 4.

§  Core Values Draft—President Alger distributed a copy of the core values draft and asked Senators to review and share with their constituents. Any suggested changes should be sent to President Alger or Dr. Sherrie Guerrero by Friday, November 6, 2009.

§  Sabbatical Leave Request—After review of the Sabbatical Readers Tracking Table, Senate selected Senators de Dobay, Ikeda, and Wilson to review Joann Eisberg’s sabbatical leave request for Fall 2010 and Fall 2011.

§  District-wide Ethics Committee—President Alger announced that Dr. Shannon has requested a committee be established to create a district-wide ethics policy. This will be a broad-based policy that would include all employee groups. The committee will meet every other week based on the availability of the members. Interested faculty are urged to contact their Senator or the Faculty Senate Office at Extension 6965.

§  President Alger announced that Sid Burks will be visiting Senate next week at 1:00PM to address the equivalency issue related to Voc Ed/CTE. This issue will be discussed at the State Academic Senate Plenary, November 12-14.


·      Vice President

§  Vice President Watkins reported that faculty are receiving email notifications when their students drop. The proposed revisions to the Title Regulation on Withdrawal and Repetition includes language that required appropriate faculty be informed when students withdraw from a credit course after the end of the fourth week of a term (or such time as established by the district). Chaffey is in full compliance.

·      Curriculum

§  Chair Boyd reported on the status of the draft of the new repeatability policy working its way through shared governance.  The college has never had a repeatability policy, which is out of compliance with Title 5. The philosophy behind this draft is to leave decision making regarding issues such as “significant lapse of time” up to the individual departments.   A “W” now counts as an unsuccessful attempt at passing the class.  The repeatability policy will be published in the schedule of classes and will go into effect in spring.

VI.    OLD BUSINESS

·      Sabbatical Leave Request—Wafa Yazigi—Senators Karp, Wardak, and Kerr have reviewed Wafa’s revised sabbatical leave request for Spring 2011 and Fall 2011 and reported that they support the sabbatical leave request. Senate approved with 10 yes, 4 no, and 5 abstained.

VII.      NEW BUSINESS

·      State Academic Senate Resolutions—A copy of the resolutions were included in the Senate packets for Senators to review. These resolutions will be discussed at the upcoming State Senate Plenary Session November 12-14, 2009.

·      Sabbatical Leave Requests—Tamari Jenkins and Alan Roebuck—Senate reviewed the Sabbatical Readers Tracking Table and selected Senators Machado, Haerens, and Bartlett to read Tamari Jenkins’ Fall 2010 sabbatical leave request. Senate also selected Senators Alif, Brouwer, and Kerr to read Alan Roebuck’s sabbatical leave request for Fall 2010.

·      Governing Board Policy: 4.6.5 Course Repetition (Revised)—Senate approved the revised Governing Board Policy 4.6.5 Course Repetition.

·      Summer School—Laura Hope, Interim Dean, Instructional Support, reported that the college endured a work reduction which reduces our base.  The chancellor fought to have our base numbers reduced by 3.9%.  We were at 14,700 FTEs for base, which was reduced by about 600.  From last summer we had 1,277 FTEs on the books.  Fall generated 7,087 FTEs.  The low ball conservative estimate for spring is about 6,350.  We are looking at 200-400 of unfunded FTES. We do not have to run summer.  We could run a minimal summer and try to mitigate the losses in fall and spring.  So we are shooting for 680 FTEs for summer 2010.  The total cost would be a little under $900,000. 

Dr. Guerrero asked me to generate a rubric to guide the discussion about how to build the summer schedule.  It bifurcates the choices into high and low priority offerings.  High priority offerings would have a history of high efficiency, courses that meet multiple GE requirements, critical to certificate completion, satisfy prerequisite needs for other courses.  Our first threshold is if it meets multiple GE requirements.  Low priority would be courses that are difficult to fill, stand alone courses, community interest courses, high cost courses, and courses with limited availability for qualified instructors.  The preliminary course list is still open for discussion.  The rational of the six weeks versus eight weeks was about the support structures:  two extra weeks of success centers and the library being open.  There will be no evening classes in Fontana but there will be in Chino.  We will experience some building closure.  BAT will be down for HVAC, and Physical Science will be undergoing renovation.

·      Negotiations: Article 20 Evaluation Procedures—In accordance with Ed Code requirements, Jonathan Ausubel presented identified negotiation issues related to Article 20 of the CCFA agreement.  First, Senate was consulted about a number of global issues such as the inconsistent use of "may" and "must,' "shall" and "should." Second, in 20.2, people are receiving ratings of needs improvement for reasons other than "serious deficiency."  We will talk about removing “needs improvement” and replacing it with “deficient,” or something similar.  Third, the only place for "reevaluation" is for regular faculty.  The others have improvement plans but no reevaluations.  For C1 and C2, Senate advised that the improvement plan should be folded into the next scheduled evaluation. Regarding regular faculty, the current language does not make it clear if the faculty member is being reevaluated on total performance or reevaluated strictly on problems identified in the improvement plan. Senate advised that for regular faculty, reevaluation should consider only the improvement plan. Finally, with C4 faculty, the recommendation for tenure or not can be completely separate from the most recent evaluation.  If a C4 faculty receives a needs improvement, the committee should still be able to recommend tenure.  Senate advised negotiators to separate the recommendation for tenure from the C4 evaluation.  Jonathan will return in the spring to consult further regarding Article 20 and other negotiations issues that involve academic and professional matters.

VIII.    ANNOUNCEMENTS

IX.     FLOOR ITEMS

X.     SUMMARY


XI.  ADJOURNMENT

The meeting was adjourned at 2:10 p.m.

Respectfully submitted by,

____________________________________

Donna Walker, Recording Secretary

____________________________________

Diana Cosand, Secretary/Treasurer






FACULTY SENATE MINUTES

October 23, 2009


Members Present:

President.............................................................................. Ardon Alger

Vice President—Language Arts....................................... Neil Watkins

Secretary/Treasurer—Mathematics & Sciences............. Diana Cosand

Business & Applied Technology....................................... Joy Haerens

Health Sciences.................................................................... Beverly Cox

Health Sciences.................................................................... Renee Ketchum

Instructional Support......................................................... Cecilia Best

Mathematics & Sciences..................................................... Alif Wardak

Social & Behavioral Sciences.............................................. Angela Sadowski

Student Services.................................................................. Bob Baiz

Student Services.................................................................. Katherine Wilson

Visual, Performing, & Communication Arts.................. Tom deDobay

Senator-at-Large................................................................. Angela Bartlett

Senator-at-Large................................................................. Jeff Brouwer

Members Absent:

Curriculum Chair............................................................... Marie Boyd

Business & Applied Technology....................................... James Kerr

Instructional Support......................................................... Mary Jane Ross

Language Arts..................................................................... Cathy Decker

Mathematics & Sciences..................................................... Cathie Keenan

Social & Behavioral Sciences.............................................. Marylee Requa

Visual, Performing, & Communication Arts.................. Orville Clarke

Senator-at-Large................................................................. Robin Ikeda

Adjunct Senator-at-Large.................................................. Gail Keith-Gibson

Alternates Present:

\

Social & Behavioral Sciences/Chino Campus................ Tim Greene

Student Services.................................................................. Vacant

Visual, Performing, & Communication Arts.................. John Machado

Guests:

Linda Howdyshell

      I.    P.E.

    II.    CALL TO ORDER

   III.    APPROVAL OF MINUTES AND CONSENT AGENDA

Minutes of October 13, 2009, and consent agenda were approved 16-0 as amended.

IV.      CONSENT AGENDA

§  Faculty representatives have been requested to serve as follows:

§  Athletic Advisory Committee

Bob Baiz, SS/Chair

Tim Arner, M&S

Jeff Brouwer, M&S

Orville Clarke, VPCA

Doug Duno, LA

Ryan Falcioni, SBS

Sandy Hardie, SBS

Sue Herman, HS

Jeff Moser, SS

 

§  Educational Master Plan Committee

Ryan Falcioni, SBS

Pak Tang, SBS/Alternate

§  Resigned—Unable to Serve—Outreach Committee

Maggie Van Riper, SS

Christine Flores, SS

§  Student Success Initiative Steering Committee

Ted Jenkins, M&S

 

§  Trees, Plants, & Grounds Committee

Robin Ikeda, M&S/Chair

Stephen Calebotta, LA

    V.    REPORTS

·      President

§  Senate thanked Linda Howdyshell for hosting the annual Faculty Senate meeting at the Chino Campus.

§  Emergency Procedures—Senate discussed recommendations on when to dial 911 vs. 6911.

§  President Alger announced that Jonathan Ausubel will be visiting Senate on November 3 at 1:30PM to discuss negotiations specific to Article 20 Evaluation Procedures. Erik Bishop will visit Senate on December 1 at 1:00PM to discuss Student Discipline/Integrity Policies and Procedures.

§  Online Pay Advices—There was some concern regarding the security of receiving pay advices online through MyChaffeyView. Accounting Services responded that ChaffeyView sits behind Chaffey’s firewall so it is firewall protected and it uses the standard 128 bit encryption which is what the banking industry uses or any other secure site. It is login and password protected. There is no personally identifiable information displayed such as social security number and bank account number. Home addresses are displayed but that is no different than our current paper pay advices. Faculty are given the option to opt out of this service if they choose. However, it is the intent of the college to make this mandatory within the next few years.

§  Summer Schedule—The summer schedule is in the planning stage. The goal is to make the most commonly taken classes available to students that meet a list of categories such as Chaffey GE, Chaffey Gender/Multi Cultural, CSU GE, and IGETC. It will not be finalized for the next several weeks. Some departments are expected to have no course offerings at all.

§  Educational Master Plan Committee—President Alger reported that the Educational Master Plan Committee is making good progress. The group has been divided into several subcommittees, and they have done some excellent work. The College will hear more from the committee in the coming weeks.

§  Report to the Community—The 10th Annual Report to the Community will be held on Monday, November 16 from 11:30 am – 1:00 pm at Chaffey College Chino Community Center located at 5890 College Park. The cost is $30 per person or $240 to purchase a table for eight (8). Senators concurred that Senate should purchase seating and representatives from Faculty Senate should attend.  Senators Machado, Ketchum and Curriculum Chair Boyd, will attend with President Alger.

§  State Academic Senate—The Academic Senate is pleased to announce the call for nominations for the Exemplary Program Award. The Board of Governors will present the 2009-2010 Exemplary Program Award to as many as six programs from across the state at its January 2010 meeting. This year the Exemplary Program Award will be funded by the Foundation for California Community Colleges. As many as two California community college programs will receive cash awards of $4,000 and up to four programs will receive honorable mention plaques. This award offers an excellent opportunity for your college to showcase exceptional programs.

This year’s theme is Creating a Bridge to Transfer or Career. While much of the attention of the California community college system in recent years has been devoted to basic skills instruction, many colleges have also developed programs to help students to transition from these introductory courses into transfer curriculum or career paths. Through instructional approaches, counseling, and other methods, such programs help students who begin at the basic skills level to overcome obstacles that may threaten to impede or prevent their progress into upper level courses or career tech programs. The Academic Senate wishes to recognize programs that create bridges to help move students from basic skills to transfer or career curriculum.

Completed applications must be received in the Academic Senate Office by 5:00 pm on November 10, 2009. For applications and additional information, please contact the Faculty Senate Office at Extension 6965.

§  Governing Board Report—President Alger’s October report was included in Senate packets.  This report detailed a number of faculty accomplishments.  Faculty members who would like to be featured in an upcoming Board Report should email pertinent information (who, what, when, where, why, and please spell out all acronyms) to ardon.alger@chaffey.edu in the Faculty Senate Office.  Please remember that incomplete reports cannot be included.  Faculty Accomplishments can now be viewed on the Faculty Senate website at http://www.chaffey.edu/facsen/announcements.html.

§  Senate will not meet next week in lieu of subcommittee meetings.

§  Chino Campus—Linda Howdyshell, Chief Administrative Officer/Vice President, Chino Campus, reported that yesterday Chino dedicated the two new buildings.  A health science building containing three science labs, a nursing skills lab, and faculty offices is finished.  It was partially funded by the San Bernardino County supervisors’ use of tobacco settlement money. They gave us $4 million for that building out of the tobacco settlement because it advances health care by educating more nurses.  The College had to add an additional $6 million.  It is seen as being one wing of a three-wing building.  The future complex was named Gary Ovitt Health Science complex.  After the dedication, the Governing Board held the October meeting in the Chaffey College Chino Community Center.  One board meeting will be held at Chino and one in Fontana each year. The Chino campus grew 27% from fall 2008 to fall 2009.  There are approximately 800 more students here now than last year.

An additional parking lot was built, so we currently have no parking problems.  The area between the parking lot and the Health Science building was landscaped in a desert look.  We have dark dirt, California Gold gravel and succulents, which is attractive and water-saving.  Decisions are still being made about summer school in Chino.  The College must reduce the budget that was approved since there is anticipation of a mid-year cut.  Next semester Daniel Swift is serving lunch here on Wednesday afternoons.  The Chino Campus offers certificates and degrees in general education, hotel & food service management, dietetics, fashion design, the Cisco Academy, electrical technician, and a computer repair program.

VI.    OLD BUSINESS

·      Sabbaticals—Included in this week’s Senate packets were excerpts from the following State Academic Senate publications: Sabbaticals: Effective Practices for Proposals, Implementation and Follow-Up (Adopted Spring 2008) and Sabbaticals: Benefitting Faculty, The Institution, and Students (Adopted Spring 2007). Senators expressed interest in revising current guidelines or developing rubrics for sabbatical proposals based on the ASCCC documents.

·      Sabbatical Leave Report—Doug Duno—Senators de Dobay, Sadowski, and Best have reviewed Doug’s revised sabbatical report and recommend approval as revised; Senate concurred 16/0.

·      Academic Senate Fall Plenary Session—Senate approved DE Creasy-Valdez and Victoria Tirado to attend the Academic Senate Fall Plenary all-day session on Thursday, November 12 with Ardon Alger, Marie Boyd, Diana Cosand, and Tom Vitzelio.

·      Honors Program Committee—Senate continues to seek a science faculty member from the School of Mathematics & Sciences to serve on the Honors Program Committee.

·      Key Task Force—Senate approved Mamta Agarwal to serve on the Key Task Force replacing Robin Ikeda.

·      Outreach Committee—Senate approved Linda Ruiz and Amy Nevarez as faculty representatives to serve on the Outreach Committee.

VII.      NEW BUSINESS

·      Governing Board Policies: 4.6.5 Course Repetition (Revised) and 4.6.13 Grade Changes (New)—Senate discussed the new policy 4.6.13 Grade Changes and suggested the following revisions: Keep the “extenuating circumstances” phrase but remove the phrase: “if grade and attendance records are still available.” The issue of retaining faculty grading information still needs to be resolved.

·      Administrative Procedure 7.2.2/7.2.4 Management Selection Procedures (New)—Senate approved the new 7.2.2/7.2.4 Management Selection Procedures.

·      Chaffey Style Sheet Task Force—Cathy Decker and Mary Jane Ross were approved to serve on the Chaffey Style Sheet Task Force. Cathy Decker will serve as the committee chair. Classified Senate approved Sandy Sheen, Yvonne Palos, Karen Olsen, Martha Muratalla, and Sheryl Herchenroeder as the classified professional representatives; and Peggy Cartwright will represent administration.

VIII.    ANNOUNCEMENTS

Senator Ketchum announced the ADN Program has received a recommendation from the NLNAC (National League for Nursing Accrediting Commission) for an eight (8) year reaccreditation. The NLNAC supports the interests of nursing education, nursing practice and the public to ensure the nursing program has clear and appropriate educational objectives and has achieved these objectives as an exceptional nursing program. Congratulations to the ADN Program.

IX.     FLOOR ITEMS

X.     SUMMARY

XI.  ADJOURNMENT

The meeting was adjourned at 2:10 p.m.

Respectfully submitted by,

____________________________________

Donna Walker, Recording Secretary

____________________________________

Diana Cosand, Secretary/Treasurer






FACULTY SENATE MINUTES

October 13, 2009


Members Present:

President.............................................................................. Ardon Alger

Vice President—Language Arts....................................... Neil Watkins

Secretary/Treasurer—Mathematics & Sciences............. Diana Cosand

Curriculum Chair............................................................... Marie Boyd

Business & Applied Technology....................................... Joy Haerens

Business & Applied Technology....................................... James Kerr

Health Sciences.................................................................... Beverly Cox

Health Sciences.................................................................... Renee Ketchum

Instructional Support......................................................... Cecilia Best

Language Arts..................................................................... Cathy Decker

Mathematics & Sciences..................................................... Alif Wardak

Social & Behavioral Sciences.............................................. Marylee Requa

Social & Behavioral Sciences.............................................. Angela Sadowski

Student Services.................................................................. Katherine Wilson

Visual, Performing, & Communication Arts.................. Tom deDobay

Senator-at-Large................................................................. Angela Bartlett

Adjunct Senator-at-Large.................................................. Gail Keith-Gibson

Members Absent:

Instructional Support......................................................... Mary Jane Ross

Mathematics & Sciences..................................................... Cathie Keenan

Student Services.................................................................. Bob Baiz

Visual, Performing, & Communication Arts.................. Orville Clarke

Senator-at-Large................................................................. Jeff Brouwer

Senator-at-Large................................................................. Robin Ikeda

Alternates Present:

Business & Applied Technology....................................... David Karp

Instructional Support......................................................... Rob Rundquist

Language Arts/Fontana Campus.................................... Leona Fisher

Student Services.................................................................. Vacant

Visual, Performing, & Communication Arts.................. John Machado

Guests:

            Sid Burks

      I.    P.E.

    II.    CALL TO ORDER

   III.    APPROVAL OF MINUTES AND CONSENT AGENDA

Minutes of October 6, 2009, and consent agenda were approved 20-0 as amended.

IV.      CONSENT AGENDA

    V.    REPORTS

·      President

§  Academic Calendar 2010-2011 Draft—Renee Ketchum reported that the new calendar starts a week earlier than last fall and is 18 weeks long. Concern centered around the cost of air conditioning in the middle of August, especially as the college is trying to be a greener college. It was pointed out that to finish an 18-week semester before the December holidays; classes would have to start earlier.

Spring starts a week later and ends a week later and is 17.5 weeks long. There was concern about the two holidays on Friday in the Fall and the two holidays on Monday in the Spring making it hard on students whose classes only meet once a week.

There has been a lot of recent discussion about whether 16, 17, or 18 weeks is best for student learning. Senate would like to know when this would be studied and by whom.

The Calendar Committee representatives reported that we are not using the 17-week schedule because we are not counting Saturdays, even though it was their understanding that it is permitted under the Education Code.

The Senate asks the Calendar Committee to relook at the compromise 17‑week schedule, until the issue of 16 weeks versus 18 weeks is resolved.

§  Area Get-Together—President Alger hosted the first Area Get-Together on Sunday, October 11. Twenty-six faculty residing in Claremont attended the get-together with spouses and family members. The party was a huge success and everyone said they hoped that it would be done on a regular basis. Several faculty members have volunteered to host the next area get-together. John Fay offered to host one in Riverside and Cathy Decker volunteered to host one after the Fay faculty area get-together.

§  Cathie Keenan Visit—President Alger shared with Senate that the birthday visit for Cathie Keenan last week was a big success. Over a dozen faculty from across campus attended with Ardon to wish Cathie a happy birthday and to let her know that we are thinking about her and wishing her well. She would still like more visitors.

§  Senators expressed concern for Dr. Shannon and authorized sending an acknowledgment and get well wishes from the faculty.

§  Budget Update—As most faculty know, our base is being reduced by 558 FTE which is almost $2.5 million, and we get no COLA. As predicted the tax revenues are coming is at less than the state budgeted. The current guess is $1.1 billion. No one knows what the final number will be or the effect it will have on the College. So far the College has cut about 300 sections for the year.

The good news is we expect about $316,000 from the federal stimulus funds; $701,900 for Workforce Prep, $69,000 for Federal Workstudy, and $32,800 for a DPS grant for a total of about $1,088,000.

§  Chino Campus Meeting—President Alger reminded Senators that next week’s Senate meeting will be held at the Chino Campus on Friday, October 23 at 12:40 pm in MIB, Room 102.

§  State Academic Senate Area D Meeting—President Alger announced that the State Academic Senate’s Area D Meeting will be held on Saturday, October 31 from 10:00 am – 3:00 pm at Mt. San Jacinto, Menifee campus. This meeting also addresses state-wide issues but the participants are from colleges near Chaffey. Faculty are encouraged to attend. For additional information, agenda, and directions, please contact the Faculty Senate Office at Extension 6965.

§  Academic Senate Fall Plenary Session—President Alger polled Senators on their interest in attending the plenary session on November 12-14 at the Doubletree Hotel in Ontario. Senate can sponsor four (4) faculty members to attend the all-day session on Thursday. Diana Cosand and Tom Vitzelio volunteered to attend the Thursday all-day session on November 12, 2009 with President Alger and Chair Boyd.

§  Omnitrans Center—In the new design, the main road does not run through the middle of the parking lot, and it allows for motorcycle parking.

§  50 Yard Line Salsa Challenge Judge—Ardon has been asked by the Foundation to serve as a salsa tasting judge for the first annual 50 Yard Line Salsa Challenge to be held on October 24, 2009 at the annual Tailgate party. President Alger is unable to attend. Senate is looking for a Salsa lover who will represent the Faculty Senate.

·      Committees

§  College Council—Renee Ketchum reported that we had a construction update by Bill Winslow and Cid Pineda, which is available on the website.  We had a budget update from Earl and Henry.  We now have 22,000 students.  Inge did an accreditation update, and she wants updates and documentation sent to her.  She is on schedule.  Graduation at CIW was October 3.  Jared Ceja gave a brief update on the Bookstore.  Monica reminded everyone about the earthquake drill on October 15 at 10:15a.m.  David Ramirez talked about the parking issues and said that there is sufficient parking for all students at Chaffey; they just cannot all park close to their classes.  Security staff are being hired to give directions to students at the beginning of each semester. 

§  Datatel Colleague Steering—Beverly Cox presented the following Datatel update:

·      Datatel will start generating degrees and certificates automatically in the near future.

·      CCCTran(script):  We will be able to provide this service for students.  A nominal fee is being considered to offset the $5,000 per year for the service.

§ Electronically sends and receives transcripts to/from participating colleges and universities, rather than mailing.

·      Add Codes: were successful and kept the lines in admissions to a minimum

§ Expiration date request is not the best solution campus wide

·      Individual programs should seek individual solutions

§ Instructors may have students use the computers on campus the same day to add.

·      Parking Permit Screen will be modified so students will pay for parking when they order parking so it does not become part of the students registration invoice.  This will eliminate dropping students from classes for non-payment when the fees they actually owe are for parking.

·      The ‘Drop Confirmation’ screen on the drop/census roster will be modified so that when an ‘error’ message returns, the title of the screen will not show ‘confirmed’. It was confusing as to what was the next step or faculty believed they were finished but needed to answer additional questions.

·      The ‘W’ grade will now be considered by the system as the same as a substandard grade for course repeat purposes.  This will only allow the student to register twice without a petition.

·      Thank you to Laura Hope, Lori Waite, and Ardon Alger, the Class Roster template process is being detailed to make it easier for faculty to access the appearance of the roster as they used to be. The spreadsheets are working well for those who use that method.

·      We are ready to address the topics and priorities for next year.

§  Student Learning Outcomes—Marie Boyd—We accepted an award at the Strengthening Student Success conference for the way we did PSR, putting the student learning outcomes into PSR.

VI.    OLD BUSINESS

·      Sabbatical Leave Request—Wafa Yazigi—The Senate continues to study Wafa’s sabbatical leave request.

·      Sabbatical Leave Report—Doug Duno—Senators de Dobay, Best and Sadowski have reviewed Doug Duno’s sabbatical report and request a week’s extension for minor revisions to the sabbatical report.

·      Honors Program Committee—Senate approved Meng Khou to serve on the Honors Program Committee. Senate will continue to seek representation from a science faculty member from the School of Mathematics & Science. The purpose of the Honors Program Committee is to provide direction and focus in the organization, implementation, and evaluation of a comprehensive honors program at Chaffey College. The committee meets on the first Monday of each month from 12:30 pm – 1:30 pm in the Faculty Success Center, ATL-109. Interested science faculty from the School of Mathematics & Science are urged to contact their Senator or the Faculty Senate Office at Extension 6965.

·      Key Task Force—Senate to put out a renewed call for a faculty representative to serve on the Key Task Force. This task force is working to update procedures for the issuance and return of keys of all kinds (metal and electronic). The task force meets every two weeks on Tuesdays from 3:00 pm to 4:00 pm in SSA 208. Interested faculty are urged to contact their Senator or the Faculty Senate Office at Extension 6965.

·      Professional Development Committee—Senate approved Joanne Osgood as a faculty representative on the Professional Development Committee. Adjunct faculty interest on the Professional Development Committee was very high. Adjunct faculty representatives are limited to three seats. Senate approved the following adjunct faculty representatives to serve on the Professional Development Committee: Deborah Holmberg, LA; Gail Keith-Gibson, SBS; and Peter DeVries, M&S. Senate thanks all of the adjunct faculty members that expressed an interest in serving on the Professional Development Committee. Limiting the field was a difficult task.

·      Program & Services Review Committee (PSRC)—Senate approved Jonathan Ausubel and Annette Henry to serve as faculty representatives on PSRC replacing Rachel Hanna and Robin Ikeda.

VII.      NEW BUSINESS

·      CTE/Perkins—Sid Burks, Dean, Business & Applied Technology reported that this is federal money to offset the high cost of offering career, technical education, and to see such education updated and improved. It is allocated by some formula to all the states. The Bush Administration was trying to take it away and give it to No Child Left Behind. That did not happen, and is very unlikely to under the current administration. The states allocate it to the secondary schools and community colleges. They use a formula heavily influenced by low-income families in the area. We get more than most because we do a good job at identifying such students. We are now getting about $880,000. The Chancellor’s Office designates some TOP codes as occupational classes, which include dance and photography. You can check with Sid Burks or Deb Reed to find out if yours is an occupational program. Expenditures allowed include anything that improves, expands, or modernizes Career, Technical Education. Computers and software needed to update and/or improve such programs are included. To get Perkins/VTEA funding, you need to do the following: Confirm that you have a fundable TOP Code. Complete an application. Make expenditures within spending deadlines. Administer and return surveys. Submit an end-of-year report, and provide any additional information required by the Chancellors Office or the Feds.


·      Governing Board Policies6.8 Identity Theft Red Flag Compliance (New); 7.2 Staff: 7.2.1D Academic Staff (Revised)—Senate approved the new policy 6.8 Identity Theft Red Flag Compliance and the revised policy 7.2: Staff: 7.2.1D Academic Staff.

·      Administrative Procedures1.6.3 Adoption of Board Policy (revised) and 6.8 Identity Theft Red Flag Compliance (New)—Senate approved the revised 1.6.3 Adoption of Board Policy procedure and the new administrative procedure 6.8 Identity Theft Red Flag Compliance.

VIII.    ANNOUNCEMENTS

IX.     FLOOR ITEMS

X.     SUMMARY

XI.  ADJOURNMENT

The meeting was adjourned at 2:10 p.m.

Respectfully submitted by,

____________________________________

Donna Walker, Recording Secretary

____________________________________

Diana Cosand, Secretary/Treasurer






FACULTY SENATE MINUTES

September 15, 2009


Members Present:
President...............................................................................Ardon Alger
Vice President—Language Arts........................................Neil Watkins
Secretary/Treasurer—Mathematics & Sciences.............Diana Cosand
Curriculum Chair................................................................Marie Boyd
Business & Applied Technology.......................................Joy Haerens
Business & Applied Technology.......................................James Kerr
Health Sciences....................................................................Beverly Cox
Health Sciences....................................................................Renee Ketchum
Instructional Support..........................................................Cecilia Best
Language Arts .....................................................................Cathy Decker
Mathematics & Sciences.....................................................Alif Wardak
Social & Behavioral Sciences .............................................Marylee Requa 
Social & Behavioral Sciences .............................................Angela Sadowski
Student Services ..................................................................Katherine Wilson
Visual, Performing, & Communication Arts ..................Orville Clarke
Visual, Performing, & Communication Arts ..................Tom deDobay
Senator-at-Large..................................................................Angela Bartlett
Senator-at-Large..................................................................Robin Ikeda
Adjunct Senator-at-Large...................................................Gail Keith-Gibson

Members Absent:
Instructional Support..........................................................Mary Jane Ross
Mathematics & Sciences.....................................................Cathie Keenan
Student Services ..................................................................Bob Baiz
Senator-at-Large..................................................................Jeff Brouwer

Alternates Present:
Business & Applied Technology.......................................David Karp
Language Arts .....................................................................Leona Fisher
Student Services ..................................................................Vacant
Visual, Performing, & Communication Arts ..................John Machado

I. P.E.

II. CALL TO ORDER

III.   APPROVAL OF MINUTES AND CONSENT AGENDA Minutes of September 8, 2009, and consent agenda were approved 19-0 as amended.

IV. CONSENT AGENDA

• Faculty representatives have been requested to serve as follows:

•       Health & Safety Committee Sandy Hardie, SBS

•       Honors Program Committee Carmen Navarro, Chair/VPCA Kevin Cameron, SBS Pak Tang, SBS Carrie Veazey, Adjunct/VPCA

•                V. REPORTS

•                • President

•       President Alger reminded Senate that Dr. Sherrie Guerrero will address Senate next week at 1PM.

•       Welcome Reception—The Senate would like to thank the following people for their help with the Welcome Reception on Wednesday, September 9: Shirley Emilio, Angie Horton, Orville Clarke, Angela Bartlett, Cathy Decker, Trisha Albertson, Joan Robertson, Dolores Martinez, Sonia Juarez, Diana Cosand, Alif Wardak, Ardon Alger and Connie Fung.

•       Update on Cathie Keenan—Cathie Keenan continues to be on the mend, but would still like visitors.

•       Area Faculty Get-Together—The first Area Faculty Get-Together will be held by the faculty from Claremont in October. The Senate is looking for faculty in Rancho Cucamonga, Alta Loma and Riverside, who are willing to host an Area Faculty Get-Together (party) at their home or other suitable place. The idea is for faculty who live in the same city to get to know each other.

•       Candidate Forum—President Alger encouraged faculty to attend the Chaffey College Governing Board Candidate Forum on Wednesday, September 16, at 12:30 pm in Wargin Hall 102. This is an important event where faculty can learn about the candidate’s interests and their vision for Chaffey students and staff.

•       Curriculum

• Chair Boyd reported that repeatability continues to be a BIG issue with which to come into compliance. There are specific issues with activity courses, as well as courses teaching various software issues. The Curriculum Committee is continuing its discussion and Chair Boyd shall provide Faculty Senate with a final report at the conclusion of the Curriculum Committee discussion. This does, however, have ramifications for approving course modifications that are in the queue at the present time. If anyone has any concerns about their course modifications, please call the Curriculum Office at Extension 6967.

 VI. OLD BUSINESS

Educational Master Plan (EMP) Committee—Faculty Senate appointed the following faculty to serve on the EMP Committee:

•                Business & Applied Technology: Joy Haerens and Bruce Osburn

•                Chino Campus: Cecilia Best

•                Counseling & Matriculation: DE Creasy Valdez and Jackie Boboye

•                Fontana Campus: Charmaine Phipps

•                Instructional Support: Rob Rundquist, Cindy Walker

•                Language Arts: Rachel Hanna

•                Library: Shelley Marcus and Marie Boyd (Curriculum)

•                Mathematics & Science: Robin Ikeda

•                PE/Athletics: Bob Baiz and Jeff Harlow

•                Social & Behavioral Sciences: Julie Song

•                Visual, Performing, & Communication Arts: Cynde Miller

VII. NEW BUSINESS

Dr. Henry Shannon, Superintendent/President—UC and Cal State Campuses are trying to reduce enrollment by raising fees. The real challenge for us right now is this year’s and next year’s budget. We will have another budget deferral this year. We are being given money on a different cycle, so we have to borrow money to meet monthly expenses, which are about $9,000,000.00 per month. We are on track for accreditation which must be done this year. The accreditation team will be faculty and administrators from other colleges. The team will be named by January. We must have accreditation materials to them by December. They must be submitted by November and approved in December. The last couple of years, WASC has taken a very rigorous stand toward accreditation, so we want to be ready. They will look at financial, management and faculty stability. The educational master plan that we currently have ends in 2010. They will ask how timely our plan is. We need to have something more in place by the first of the year.  The last time we looked at our mission statement was in 2005. It should be looked at within two years of the accreditation team’s visit. We are doing well. We have our ends policies in place. We are in good shape with SLOs, especially compared to other schools, and we should be okay for accreditation. We have a governing board election coming up in November. We have a reputation for having a stable, sane governing board in the past. We need to make sure all the resources are in one place for the accreditation. Chaffey needs to have a sustainability policy. We are looking at bringing in a company to audit energy use at Chaffey. We are talking about making some major energy changes at Chaffey, such as adding solar energy and water conservation.

VIII. ANNOUNCEMENTS

IX. FLOOR ITEMS

X. SUMMARY

 XI. ADJOURNMENT

The meeting was adjourned at 2:10 p.m. Respectfully submitted by,

Donna Walker, Recording Secretary

Diana Cosand, Secretary/Treasurer






FACULTY SENATE MINUTES

September 8, 2009


Members Present:

President...............................................................................Ardon Alger
Vice President—Language Arts........................................Neil Watkin
s
Secretary/Treasurer—Mathematics & Sciences.............Diana Cosand
Curriculum Chair................................................................Marie Boyd
Business & Applied Technology.......................................Joy Haeren
s
Business & Applied Technology.......................................James Kerr
Health Sciences....................................................................Beverly Co
x
Health Sciences....................................................................Renee Ketchu
m
Instructional Support..........................................................Mary Jane Ros
s
Language Arts .....................................................................Cathy Decke
r
Mathematics & Sciences.....................................................Alif Warda
k
Social & Behavioral Sciences .............................................Marylee
Requ
a Social & Behavioral Sciences .................................Angela Sadowski
Student Services ..................................................................Bob Baiz
Student Services ..................................................................Katherine Wilso
n
Visual, Performing, & Communication Arts ..................Orville Clark
e
Visual, Performing, & Communication Arts ..................Tom deDoba
y
Senator-at-Large..................................................................Angela Bartlett
Senator-at-Large..................................................................Jeff Brouwer
Senator-at-Large..................................................................Robin Ikeda
Adjunct Senator-at-Large...................................................Gail Keith-Gibso
n

Members Absent:
Instructional Support..........................................................Cecilia Best
Mathematics & Sciences.....................................................Cathie Keenan

Alternates Present:
Business & Applied Technology.......................................David Karp
Instructional Support..........................................................Rob Rundquist
Language Arts .....................................................................Leona Fisher
Student Services ..................................................................Vacant

I. P.E.

II. CALL TO ORDER

III. APPROVAL OF MINUTES AND CONSENT AGENDA Minutes of September 1, 2009, and consent agenda were approved 22-0 as amended.

IV. CONSENT AGENDA

Faculty representatives have been requested to serve as follows:

  • Disabilities Program Advisory Committee Lynn Nusbaum-Haines, SS
    • Resigned—Unable to Serve—Enrollment Growth & Management
    • Committee Erik Jacobson, VPCA Daniel Jacobo, VPCA Ted Jenkins, M&S Bob Baiz, SS
  • Resigned—Unable to Serve—Ethics Across the Curriculum Committee Robin Ikeda, M&S
  • Resigned—Unable to Serve—Health & Safety Committee Robin Ikeda, M&S
  • Resigned—Unable to Serve—Program & Services Review Committee Robin Ikeda, M&S
  • Resigned—Unable to Serve—Student Learning Outcomes Committee Joann Eisberg, M&S
  • Resigned—Unable to Serve—Student Success Initiative Steering

Committee Robin Ikeda, M&S

V. REPORTS

    • President
        • Correction to the September 8, 2009 minutes—Datatel Colleague Steering Committee Report:
          1. o Faculty notice of student drops after 30% of class tested for summer will happen in the fall. Faculty must have a valid Chaffey email account on file in Colleague. With the change in the Title 5 language, they must notify the teacher but not before the student drop is processed.
          2. o Positive attendance rosters and turning in grades: A task force was formed to review/revise the process for entering grades and recording hours for positive attendance classes. A process has been developed whereby faculty will be able to record their positive attendance hours via My ChaffeyVIEW. This is anticipated to be piloted for the fall term. Grades for positive attendance hours will still be submitted via My ChaffeyVIEW for positive attendance sections, as usual.
      • President Alger reminded Senate that Dr. Shannon will be addressing Senate next week at 1PM.
        • Overload for Adjunct Faculty—Senate discussed the educational and humanitarian issues related to student learning and the need to support our faculty during these difficult economic times. Many adjunct faculty are losing their teaching assignments, not only at Chaffey, but at many of the
        • other schools that are experiencing economic difficulties. In many instances, full-time faculty opting for an overload will be displacing an adjunct faculty member who may be having difficulty finding teaching assignments. The Senate hopes all faculty will reflect on these issues as they create their Spring schedules.
      • Datatel Colleague Steering Committee—Robin Ikeda is unable to serve as the alternate. Senate appointed Senator Baiz as her replacement and Senator Rundquist as an additional alternate.
      • State Academic Senate—President Alger announced that this year’s Academic Senate Plenary Session will be held November 12-14, 2009, at the Doubletree Hotel in Ontario. Since the plenary is being held in our own backyard, President Alger encourages faculty to take advantage of this wonderful opportunity to learn more about issues that face our community colleges and to learn more about State Academic Senate and your local Senate. For additional information on the Fall Plenary Session, please visit the Academic Senate website at http://www.asccc.org/Events/SessInfo.htm.
      • California Community Colleges Chancellor’s Office—Student Success Award—The Academic Senate is seeking nominations for the 2009 Student Success Award. This award, which acknowledges colleges that have demonstrated significant progress toward achieving student equity goals and success for all students, will be presented by Chancellor Scott at the Community College League’s 2009 Annual Convention, November 18-21, in San Francisco. Given the challenges we are currently facing to maintain the programs and services that are vital to student equity and success, it is perhaps more important than ever that we recognize those programs and colleges that have demonstrated a commitment to success for all students and have found ways to improve access, retention, course completion, degree and certificate completion, and transfer. Please consider nominating a program at Chaffey. Nomination deadline is September 30, 2009. For additional information and nomination form, please contact the Faculty Senate Office at Extension 6965.
      • Senate sends its congratulations to Abel Chen & his wife on the birth of their son, Desmond, on July 22, weighing in at 5 pounds 10 ounces.
    • Curriculum
    • Curriculum Chair announced that we will undertake a study of the repeatability issue which has been addressed in a revision of Title V. We will address this in Curriculum Committee tomorrow and it promises to be an interesting discussion.
  • Coordinators

Coordinators talked about the use of the new spreadsheet for class scheduling. They felt that an analysis of how it addressed the scheduling issues and the efficiency of this new method should be conducted.

VI. OLD BUSINESS

  • Accreditation—Inge Pelzer, Executive Assistant to the Superintendent/President, presented an accreditation update to Senate. Last Tuesday Inge met with the Vice President’s teams. We will put out a summary of that meeting. For Standard I, the mission and effectiveness committee wants to change the mission statement to consider learning effectiveness. We will take it forward through shared governance and all constituents can have input into it. We talked about some holes in the self-studies that were management related and fixed those. There will be six global plans and we will put them into the minutes. One is learning outcomes, another deals with dismantling a program when needed, and there are several others. Cathy Decker has taken over as a second editor following Maryjane Ross. All of you should have your input in by September 11. Jim Fillpot is continuing research, and we are writing the introduction and abstracts. We are addressing the 13 plans that were stipulated in our 2004 self study.
  • Faculty Senate Foundation Account—Solicitation Letter—Senate continued its review of the draft Foundation Solicitation Letter and approved the revised letter. The following are just a few examples of what the Senate Foundation Account does to honor the sense of community: cards, flowers, and donations in recognition of important personal events; Faculty Lecturer of the Year; Meritorious Service Awards; Mentoring of New Faculty; Tenure Reception; Faculty Get-Togethers; New Staff Welcome Reception; Adjunct Regalia for Commencement; Installation of New Curriculum & Senate Officers. The solicitation letter will be distributed to faculty currently not contributing to the Faculty Senate Foundation Account.
  • Sabbatical Leave Request—Wafa Yazigi—Senate reviewed the Sabbatical Readers Tracking Table and appointed the following readers for Wafa’s sabbatical request: Senators Wardak, Karp, and Kerr.
  • Expired Committee Terms—Senate reviewed the list of committees with expired terms and will put out open calls for the following committees: Budget Advisory, Calendar, Ethics Across the Curriculum, Evaluation Procedures, and Student Learning Outcomes.

VII. NEW BUSINESS

  • Faculty Success Center (FSC)—Eva Rose, FSC Coordinator—The Faculty Success Center now has signage, and the cappuccino machine is working. We are still not on the campus map. Our first two-day workshop is Critical Thinking Across the Curriculum on September 18 & 25, 9:00 am - 1:00 pm. Our first lunch is on Monday, September 14, 12:30 pm – 1:30 pm. Jared Ceja, Director of Auxiliary Services, is coming to talk about the Bookstore. The College Book Committee came down last week and is planning a tea, to talk about great tea scenes in literature and images of teas in art. Eva distributed a calendar for all of the fall workshops.
  • Educational Master Plan—Senate put out a call for faculty representatives to serve on the Educational Master Plan (EMP) Committee. This committee is

charged with developing a comprehensive District-wide educational programs and services plan linked to the Facilities Master Plan. Senate is seeking two faculty representatives from the following areas: Instructional Support, Business & Applied Technology, Social & Behavioral Sciences, Library & Learning Resources, Language Arts; Visual, Performing and Communication Arts; Math & Sciences; Health Sciences; Counseling & Matriculation; PE/Athletics; and a faculty representative from both Chino and Fontana campuses. The committee will finish a new Educational Master Plan in short order to be included in the Accreditation documents. The new plan will have the educational needs drive college planning.

VIII. ANNOUNCEMENTS

IX. FLOOR ITEMS

X. SUMMARY

XI. ADJOURNMENT

The meeting was adjourned at 2:10 p.m. Respectfully submitted by,

Donna Walker, Recording Secretary

Diana Cosand, Secretary/Treasurer










FACULTY SENATE MINUTES

September 1, 2009


Members Present:

President.............................................................................. Ardon Alger

Vice President—Language Arts....................................... Neil Watkins

Secretary/Treasurer—Mathematics & Sciences............. Diana Cosand

Curriculum Chair............................................................... Marie Boyd

Business & Applied Technology....................................... Joy Haerens

Business & Applied Technology....................................... James Kerr

Health Sciences.................................................................... Beverly Cox

Health Sciences.................................................................... Renee Ketchum

Instructional Support......................................................... Cecilia Best

Language Arts..................................................................... Cathy Decker

Mathematics & Sciences..................................................... Alif Wardak

Social & Behavioral Sciences.............................................. Marylee Requa

Student Services.................................................................. Katherine Wilson

Visual, Performing, & Communication Arts.................. Orville Clarke

Visual, Performing, & Communication Arts.................. Tom deDobay

Senator-at-Large................................................................. Angela Bartlett

Senator-at-Large................................................................. Jeff Brouwer

Senator-at-Large................................................................. Robin Ikeda

Adjunct Senator-at-Large.................................................. Gail Keith-Gibson

Members Absent:

Instructional Support......................................................... Mary Jane Ross

Mathematics & Sciences..................................................... Cathie Keenan

Social & Behavioral Sciences.............................................. Angela Sadowski

Student Services.................................................................. Bob Baiz

Alternates Present:

Business & Applied Technology....................................... David Karp

Instructional Support......................................................... Rob Rundquist

Language Arts..................................................................... Leona Fisher

Student Services.................................................................. Vacant

Visual, Performing, & Communication Arts.................. John Machado

Adjunct................................................................................. Arnaldo Ferreira

       I.     P.E.

      II.     CALL TO ORDER

    III.     APPROVAL OF MINUTES AND CONSENT AGENDA

Consent agenda was approved 21-0 as amended.

IV.       CONSENT AGENDA

§  Approval of funds not to exceed $250 for cards and faculty incentives.

§  Approval of funds to host the annual Welcome Reception for all new employees.

§  Approval of funds for framing Faculty Senate’s “moving day” picture.

§  Faculty representatives have been requested to serve as follows:

§  Academic Accommodation Committee

Cathie Keenan, M&S

Tim Arner, M&S

Will Carrick, SS

Renee Ketchum, Alternate/HS

§  Bookstore Operations Supervisor Screening Committee

Vera Dunwoody, SBS

 

§  Commencement Committee

DE Creasy-Valdez, SS

Tim Arner, M&S

Robert Nazar, LA

 

§  Curriculum Committee

Tracy Hegeman, BAT

Dianne Hagin, HS

Tom Vitzelio, IS

Sean Stratton, LA

Shelley Marcus, LLR

Laurie Pratt, VPCA

§  Disabilities Advisory Committee

Will Carrick, SS

Greg Creel, IS

Mike Eskew, LA

Bonnie Fuller, SS

Annette Henry, SS

Jo Alice Hunter, Adjunct/SS

Michael Johnson, Adjunct/SS

Amy Nevarez, SS

Irene Okura, SS

Cathy Olivera, SS

Lisa Padgett, M&S

Susan Starr, SS

Melissa Utsler, LA

Cathy Zmudka, HS

§  GEM Committee

Diana Dominguez, M&S

 

§  Maintenance Repair Projects Committee

Ardon Alger, Faculty Senate

Vera Dunwoody, SBS

Bret McMurran, SBS

 

§  One Book One College Committee

Leona Fisher, LA

Drew Ward, Adjunct/LA

§  Outreach Committee

Maggie Van Riper, SS

Christine Flores, SS

§  PE/Athletics Advisory Committee

Greg Creel, IS

 

§  President’s Equity Council

Carol Dickerson, BAT

Jacqueline Wall, BAT

Abel Chen, BAT

Carmen Navarro, VPCA

Angela Leontas, M&S

 

§  Professional Development Committee

Julie Song, SBS

Eva Rose, Faculty Success Center


§  Resigned—Unable to Serve—Art Committee

Daniel Kern, SBS

 

§  Resigned—Unable to Serve—GEM Committee

Julia Karet, LA

 

§  Resigned—Unable to Serve—Marketing Committee

Cheryl Hodge, HS

 

§  Resigned—Unable to Serve—One Book One College Committee

Cynthia Hamlett, Adjunct/LA

 

§  Resigned—Unable to Serve—Professional Development Committee

Len Crow, M&S

Vera Dunwoody, SBS

§  Resigned—Unable to Serve—Programs & Services Review Committee

Sean Connelly, LA

Kathy Haddad, VPCA

§  Student Activities/Student Government Faculty Advisory Committee

Laurie Pratt, VPCA

Mo Tavakoli, M&S

Mercedes Limon, LA

Michele Jenkins, VPCA

Tim Arner, M&S

Arlene McCall, SS

Deckard Hodge, LA

Vanessa Thomas, BAT

DE Creasy Valdez, SS

Marie Boyd, LLR

Sherm Taylor, BAT

Monica Molina, SS

§  Student Learning Outcomes Committee

Angela Burk-Herrick, M&S

 

§  Student Petitions Committee

Maggie Van Riper, SS

 

§  Transfer Center Advisory Committee

Will Carrick, SS

Monica Molina, SS

Jeff Moser, SS

Susan Starr, SS

Katherine Wilson, SS

Maggie Van Riper, SS

      V.     REPORTS

·      President

§  Fall 2009 Enrollment Update—President Alger shared the following latest enrollment figures with Senate:

HEADCOUNT as of 8/31/09:

Location

Fall ’09

Semester

Fall ’08

Semester

Difference

#

%

Rancho Campus

17,396

16,496

    900

  5.46%

Chino Campus

  3,654

  2,883

    771

26.74%

Fontana Center

  2,493

  2,435

     58

  2.38%

Internet

  2,302

  2,346

   - 44

 - 1.88%

Other Locations

     804

     853

   - 49

- 5.74%

DISTRICT TOTAL

21,658

20,443

  1,215

   5.94%


ENROLLMENTS as of 8/31/09:

Location

Fall ’09

Semester

Fall ’08

Semester

Difference

#

%

Rancho Campus

47,227

44,557

 2,670

  5.99%

Chino Campus

  7,707

  5,704

 2,003

35.16%

Fontana Center

  4,153

  4,106

      47

  1.14%

Internet

  3,431

  3,421

     10

  0.29%

Other Locations

  1,312

  1,552

 - 240

- 15.46%

DISTRICT TOTAL

63,830

59,340

 4,490

   7.57%

§  Update on Cathie Keenan—Cathie is still in the community extended care hospital in Montclair in Room 30 and would appreciate visitors. The hospital is located at 9620 Fremont Avenue in Montclair.

§  Full-time Faculty Volunteering to Give Up Overload for Adjunct Faculty—Senate discussed the educational and humanitarian issues around student learning and the need to support our adjunct during this time when many adjunct faculty are losing their teaching assignments, not only at Chaffey, but at many of the schools they were teaching at. The Senate hopes all faculty will reflect on these issues as they create their Spring schedules.

§  Honorary Titles—President Alger announced that the Faculty Senate Office is resurrecting a past practice of conferring the honorary titles to faculty when they are promoted from Assistant to Associate and Associate to Full Professor. Since this practice hasn’t been observed for many years, all faculty were sent Honorary Title certificates this year. Total cost was under $50 for 219 certificates (seals donated by President’s Office/holders from lithography).

§  Student Services Alternate Senator Vacancy—President Alger announced that Will Carrick regretfully submitted his resignation as Alternate Student Services Senator. Senator Baiz will conduct the election to fill the vacancy.

§  College Council—President Alger is teaching during College Council’s normally scheduled meeting times during the fall semester and has requested an alternate attend in his place. Senator Ketchum will attend in President Alger’s place. Neil Watkins will serve as an alternate. The first meeting is scheduled for Wednesday, September 16 at 3:00 pm in the Staff Dining Room.

§  Suggested Issues for 2009-2010—Senate expects to address the following issues at future Senate meetings: Accreditation; Adjunct Picture Directory; Adjunct Shared Office Space; Administrative Procedure 4.6.13 Grade Changes; Basic Skills Initiative; Committee Expired Terms; Committee Members Responsibilities; Committee Reports; Community Services Schedule of Classes Review; Corrections & Consequences Task Force; Curriculum Chair—Computer Literacy, Graduation Requirements: PE/Wellness; Disciplines List Review; Distance Education; Educational Master Plan; End-of-the-Year Senate Report; Faculty Get-Togethers; Faculty Handbook Use; “I” Grade (Senate voted in favor of pursuing the use of an “I” grade in academic integrity cases—when?); Intellectual Property Statement/Policy; Leaves of Absence; Mentoring New Faculty/Faculty Connections; New Employee Welcome Reception; New Faculty on Committees; Part-Time Faculty Registry; Sabbatical Application Form Issue; Sabbatical Procedures; Senate—Multi Campus District, Senate Orientation; Senate Vice President/Secretary Treasurer Elections; Senator for Chino & Fontana/Chino & Fontana Meetings in Person or Online; Shared Governance Document (rearrange document); State Academic Senate Resolutions; Student Learning Outcomes (SLOs); Tenure Reception; and Withdrawals.

§  Online Faculty Handbook—President Alger reminded Senators about the Online Faculty Handbook. This is a one-stop resource for faculty that was updated and revised during the summer, and several new topics have been added to assist faculty. The online handbook includes: Introduction and College Structures, Faculty Senate and CCFA, Faculty Information, District Information, Classroom Procedures, College Services, Curriculum and Schedules, Committees, Policies and Procedures, Emergency Procedures, Staff Directory, Resources, and the Library.  

The handbook can be accessed in two ways:  directly from the Chaffey College homepage under Campus Life, Faculty Handbook or at http://www1.chaffey.edu/fac-handbook/index.shtml. The Faculty Senate Office would appreciate faculty input on the handbook.  Please email questions, corrections, updates, suggestions, comments, etc., to ardon.alger@chaffey.edu and/or d.walker@chaffey.edu.

§  Faculty Senate President’s Reports—Included in this week’s Senate packets were end-of-the-year reports on Senate’s 2008-2009 accomplishments, programs/initiatives, issues and the Senate President’s summer activities. These reports will be available on the Senate website.

§  Faculty Accomplishments—President Alger’s Governing Board Report for August was included in the Senate packets.  This report details a number of faculty accomplishments.  Faculty members who would like to be featured in an upcoming Board Report should email pertinent information (who, what, when, where, why, and please spell out all acronyms) to ardon.alger@chaffey.edu in the Faculty Senate Office.  Please remember that incomplete reports cannot be included.  Faculty Accomplishments can be viewed on the Faculty Senate website at http://www1.chaffey.edu/facultysenate/accomplished.shtml.

§  Sparkletts Water—Senate gave approval to open a purchase order with Sparkletts Water for the 2009-2010 academic year.

§  Accreditation—President Alger reminded faculty that the semi-final accreditation drafts for all ten standard committees are available on Chaffey’s ‘Z’ drive (Z:/Institutional services/public/accreditation drafts) for review. Hard copies can be found in the Library, Faculty Senate Office, Classified Senate Office, Student Activities, Maintenance and Operations, Chino Campus Administration room, and the Fontana Campus faculty workroom (FNLC 123). All input has been added to the documents in red. If you have additional content changes you would like to submit, please go


to the ‘Z’: drive, save a copy of the appropriate standard, and make your changes in blue.  Do not worry too much about style, or a misspelling, etc.  Send all changes to accreditation@chaffey.edu. Please submit any additional changes no later than Friday, September 11.

§  President Alger announced that Eva Rose will address Senate next week on the Faculty Success Center; Dr. Shannon is scheduled to visit Senate on September 15 followed by Dr. Sherrie Guerrero on September 22.

§  Senate sends congratulations and best wishes to Bruce Osburn & Alisha Serrano on their recent marriage.

§  Senate sends its condolences to Maggie VanRiper, whose brother recently passed away.

§  Senate sends its condolences to the family of former faculty member Eugene Boring, Professor of Biology, who passed away this summer and authorized a donation in his memory to the Upland City Library.

§  Senate also sends its condolences to the family of former faculty member Robert Latham, Professor of Political Science, who recently passed away and authorized a donation in his memory to the Chaffey College Foundation for student scholarships.

·      Curriculum

§  Chair Boyd reported that Chaffey College has been selected by the Chancellor’s Office as one of eight colleges for a pilot program for Epsilen. Epsilen is a comprehensive centrally hosted eLearning environment offering a wide range of course delivery, assessment, and collaboration products & services.  Designed for institutions wishing to seamlessly integrate ePortfolio and social networking into their current LMS, this configuration includes Epsilen ePortfolio and Epsilen Global Networking.  The Chancellor’s Office is looking at implementing this throughout the community colleges.  Chaffey held a one-day hands-on professional development training session on Monday, July 27 for 25 Chaffey staff members.  This eLearning environment has great potential for faculty, departments, and students. Senate approved the reimbursement for the cost of food for this training.

§  Curriculum chair attended the curriculum Institute this July in Anaheim. Issues covered which will be of particular interest to Chaffey faculty include Title 5 regulations regarding repeatability. Also, the Chancellor’s Office is moving over to CurricUNET, so we can anticipate a “period of alignment” as the Chancellor’s Office pulls their courses and programs of study in line with what we at Chaffey have in CurricUNET.

§  Focus for the Curriculum Office this year will be updating programs of study which are seriously outdated.

·      Committees

§  Datatel Colleague Steering—Ardon reported on the following:

§       Add Codes: Each section will have 60 add codes generated and faculty will be able to use them before registration.

§       Notice of student drop after 30% of class tested for summer will happen in the fall. Students must have a working email account on file. With the change in the Title 5 language, they must notify the teacher but not before the student drop is processed.

§       Positive attendance rosters and turning in grades: A task force was formed, and they should be ready to turn in grades for positive attendance classes in the fall.

§       New registration process takes students directly to payment page after they get their class and encourages payment at time of registration. Summer test showed good increase in students paying at this point.

§  Student Learning Outcomes—Curriculum Boyd had many positive things to report:

§       New SLO website is online.

§       New SLO addendum page BEHIND (meaning, this material does not go through the curriculum Committee for approval) the COR. This has been set up to house Core Competency, program SLO and course SLO, as well as the five (5) elements of the WURTZ Wheel. Trust me – it looks really slick, and we will knock their socks off during the Accreditation visit.

§       If everyone can just remember to start working on their course level SLOs and a calendar for their assessments.

VI.     OLD BUSINESS

·      Title 5 Regulation Revisions to Withdrawal and Repetition—President Alger announced that proposed revisions in this section would facilitate the process of withdrawal and reenrollment and assignment of “Ws.” The first revision would include language in subdivision (a)(4) that requires that appropriate faculty is informed when students withdraw from a credit course after the end of the fourth week of a term (or such time as established by the district), but language was removed that requires that appropriate faculty be notified prior to the withdrawal. Chaffey is in full compliance.

·      Email Student Drops—President Alger reminded faculty that when students drop email notifications will only be sent to Chaffey email addresses.

VII.       NEW BUSINESS

·      Senate Elections—Vice President and Secretary/Treasurer—Senator Watkins was nominated as Vice President; he accepted with thanks. Senator Cosand was nominated as Secretary/Treasurer, she happily accepted.

·      Welcome Reception New Classified, Faculty, & Managers—President Alger announced that Faculty Senate and Classified Senate will host the annual Welcome Reception for all new staff members on Wednesday, September 9 from 12:30 to 1:30 pm in the Staff Dining Room. This year the Welcome Reception is two-fold; to welcome new staff members but also a celebration of the new academic year. Refreshments will be provided by Connie Fung in the Cafeteria courtesy of the Bookstore and beverages provided courtesy of the Foundation. Everyone is invited to attend. President Alger asked for Senate volunteers to work the beverage bar and to assist with serving; Senators Wardak, Bartlett, Ikeda, Cosand, and Decker volunteered.

·      Roll Sheets—Senate discussed the new online roll sheets. Concerns were raised that the new roll sheets are not easily configured to work like the traditional roll sheets as was promised. Senate also felt that additional ways of configuring roll sheets to best meet the needs of students and teachers should have been presented. Finally, additional notice to adjunct faculty should have been part of the plan.

·      Datatel Colleague Steering Committee—Senate appointed Senator Cox to serve as Senator Keenan’s replacement on the Datatel Colleague Steering Committee with Senators Ikeda and Baiz as alternates.

·      Program & Services Review Committee—Senate to put out a call for a faculty representative to serve on the Program & Services Review Committee (PSRC) to complete Rachel Hanna’s term which ends June 2011. PSRC determines the extent to which the college's programs and services assist in achieving its adopted mission and goals. The committee then makes recommendations to the Superintendent/President regarding changes in operations and budget allocations. Interested faculty are urged to contact the Faculty Senate Office at Extension 6966 and ask to be added to the list.

·      Faculty Get-Together & Area/Local Faculty Get Together—Senate discussed the first faculty get-together. This activity helps to provide an opportunity for faculty from across campus to get together informally to exchange ideas and experiences. Several ideas and suggestions were discussed. Senate sees the first Faculty Get-Together as being the new faculty and staff welcome reception on September 9. Please join us for some food and interaction with your colleagues. For additional information please contact the Senate Office at Extension 6965.

The Senate is also exploring a series of Faculty Get-Togethers for different geographical areas in September and October. More information will be coming soon.

·      Faculty Senate Foundation Account—Solicitation Letter—Cathy Decker volunteered her time this summer to revise the Faculty Senate Foundation solicitation letter to address the economic situation. The draft was presented to Senate and will be discussed next week.

·      Keys Task Force—Senator Ikeda announced that the Keys Task Force is up and running. If there are access issues in your area, it would be helpful to let Senator Ikeda know.

VIII.     ANNOUNCEMENTS

IX.      FLOOR ITEMS

X.      SUMMARY


  XI.   ADJOURNMENT

The meeting was adjourned at 2:10 p.m.

Respectfully submitted by,

____________________________________

Donna Walker, Recording Secretary

____________________________________

Diana Cosand, Secretary/Treasurer




Rev. 2/2/10


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